# Atlas Accounting Group URL: https://www.myatlasaccountant.com/ ## We're The Expert Accountants for Electricians URL: https://www.myatlasaccountant.com/accountants-for-electricians/ You need a financial coach & accountant who specializes in electricians. At Atlas Accounting Group, we are expert accountants for electricians who provide the financial strategy, bookkeeping, cash flow forecasting, and tax strategy you need to help your company grow. # We're The Expert Accountants for Electricians From bookkeeping to payroll, we help elevate every aspect of your electrical business to help you make smarter business decisions. [Get Started Now](#schedule) ![Electrician in safety glasses working on a wall panel with a screwdriver](/_astro/Accountants-for-Electricians-Company.Cymot2Yw_Z11YjXN.webp) ## What's holding your electrical company back? You run a successful electrician business, and you’re great at what you do. However, your break even numbers, lack of operating goals, or loose cost-per-job numbers may be holding your business back from reaching its full potential. At Atlas Accounting Group, that’s where we come in. We’re expert accountants for electricians who help you understand and manage your financial numbers so that you can make more savvy business decisions and accelerate your business growth. ## We don't just organize your financials, we help grow them. With the right dedicated electrician accountants in your corner, you and your team can work smarter, not harder, in order to take home more money each month. ![](/_astro/360-financial-icon.BLgmk6T3_Z1pVF8a.svg) ### 360 Financial Management [![](/_astro/File-Box.BDuTZuc8_Z1pVF8a.svg) ### Bookkeeping Learn More — Bookkeeping](/pricing/)[![](/_astro/Invoice.B8u0I_pz_Z1pVF8a.svg) ### Payroll Learn More — Payroll](/construction-payroll/)[![](/_astro/Data.Cag9OgPy_Z1pVF8a.svg) ### Bookkeeping for Tax Filing Learn More — Bookkeeping for Tax Filing](/construction-tax-services/) ## Get help pushing your business full steam ahead As an electrician, you’re busy with the day-to-day of running your business. You’re managing contractors and vendors, calculating numbers on the fly, and engaging in labor-intensive work that has you exhausted day in and day out. The last thing on your mind is how to structure your business more efficiently in order to take home and increase your pay. At Atlas Accounting Group, we take the accounting parts of your business off of your plate. We’ll help you define and hit lofty financial goals, so you can focus solely on doing what you do best. ![Contractor loading equipment into his work van](/_astro/Accountants-for-Contractors.D58wDRXC_ZF8Xge.webp) ![](/_astro/Accountants-for-Electricians.GTZ8MlYi_1WX3nn.webp) ## Work with accountants you can be real with We’re not the jargon-filled accountants you’re used to working with. At Atlas Accounting Group, we’ll always shoot it to you straight. Are your labor expenses too high? Are you missing lucrative tax breaks simply by not keeping receipts? We care about your bottom line as if it were our own, and we’ll help you make smarter financial decisions that will serve your business well now and into the future. ## We’re DIFFERENT than the Bookkeepers you’re used to The story of your business is more than just payroll and financial reports. You need real-time data to make decisions. You need to understand your cash flow and forecasts to pivot when you need to, or keep doing what works. At Atlas Accounting Group, we do monthly financial work that tangibly improves your business day-in and day-out. ## Keep your books Up-to-date & accurate As a business owner, you can’t afford to have messy or incorrect books. ![](/_astro/money-magnet.BpsYPTy3_Z1M1tdi.svg) ### Avoid costly mistakes Are you leaving revenue on the table? Double-paying a vendor? Or worse, running out of cash flow in pivotal moments? We triple-check for mistakes, and ensure you always have the money you need to run a successful business. ![](/_astro/take-more-money.DYc0Qg_1_Z1M1tdi.svg) ### Take home more money If your electrical business is like most, it’s probably leaking hundreds, if not thousands of dollars each month unnecessarily. We help you become more profitable simply by cleaning up your habitual spending. ![](/_astro/tax-calculation.VvWO4Izt_Z1M1tdi.svg) ### Prepare for tax time You deserve to keep as much of your hard earned dollars as possible and it’s our job to make that happen. With up-to-date and accurate financials, our tax team will be able to spot any tax savings easily and quickly. ## Could your electrical business grow with an accountant? Is your business in need of a dedicated electrician accountant? Let’s assess your… * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Workflows * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Bookkeeping * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Profit Margins * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Technology * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Organization * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Financial Goals [Book Your Discovery Call](#schedule) ## What Can Atlas Accounting Group Do For Your electrician business? ![](/_astro/cpu-icon.CuMh3SXB_2e27Yl.svg) ### Bring your technology up to speed ![](/_astro/financial-icon.BFB-njyz_2e27Yl.svg) ### Manage & forecast cash flow ![](/_astro/document-with-calculator.DMJLMBZX_2e27Yl.svg) ### Increase profitability through smarter accounting ![](/_astro/tax-1.DQHWrLtn_2e27Yl.svg) ### Clean books that help your CPA capture every tax break ![](/_astro/workflow.Cu9MVepW_2e27Yl.svg) ### Build Accounting operations workflow ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > “I now have a full understanding of my financial position.” > > Working with Atlas Accounting Group has completely changed the outlook of my business. When we started our partnership, I knew very little about the financial health of my company. Like many small business owners, I had a family member overseeing everything. When retirement forced a change, Alysia took the reins and because of her I now have a full understanding of my financial position and am able to make educated business decisions instead of basing them on guesses and feelings. Ryann Blake, Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your electrical business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Work With The #1 Accountants for Plumbers URL: https://www.myatlasaccountant.com/accountants-for-plumbers/ Do you want an accountant who understands the plumbing industry? We're accountants for plumbers who actually grow your business. We provide comprehensive bookkeeping, financial strategy, cash flow forecasting, technology advice and more so that you get the expert financial advice you need... # Work With The #1 Accountants for Plumbers Do you run out of cash mid-month? Unsure how to plan for growth? We’re accountants who understand the plumbing industry, and work with you to improve and grow your numbers. [Get Started Now](#schedule) ![Plumber kneeling to work on the pipework under a kitchen sink](/_astro/Best-accountants-for-plumbers.D7-MlGK__4XJeE.webp) ## Do You Feel Overwhelmed In Your Plumbing Business? At Atlas Accounting Group, we believe that accountants should do more than just run the numbers each month. Our job is to help you become a smarter business owner – by understanding when and how to grow, bring clarity to numbers, and help find opportunities to grow. ## Get Clarity on Every Aspect Of Your Business With the right team of accountants on your side, you should be able to define and surpass your loftiest financial goals. ![](/_astro/360-financial-icon.BLgmk6T3_Z1pVF8a.svg) ### Financial Advisory [![](/_astro/File-Box.BDuTZuc8_Z1pVF8a.svg) ### Monthly Bookkeeping ](/pricing/)[![](/_astro/Invoice.B8u0I_pz_Z1pVF8a.svg) ### Monthly Payroll ](/construction-payroll/)[![](/_astro/Data.Cag9OgPy_Z1pVF8a.svg) ### Bookkeeping for Tax Filing ](/construction-tax-services/) ## Systemize Your Plumbing Business Are you stressed about cash flow – not knowing how much money will be coming into and out of the business, and when? Do you feel like you’re always running around putting out fires because you don’t have a comprehensive and strategic plan in place? At Atlas Accounting Group, we help you systemize your business through automated technology, real-time data, and improved internal workflows so you always have a grip on the full picture of your business. ![](/_astro/Accounting-for-plumbers.BGDNFE5N_Z2cwhra.webp) ![Plumber connecting the hoses behind a washing machine](/_astro/Accountants-for-plumbers.DzA__zHF_Z1ToTpc.webp) ## Find Opportunities to grow your plumbing business We aren’t afraid to say that your accountant should help you grow your business, not just manage it. We’ll dive into your business to pull out any low-hanging revenue opportunities we see, find ways to cut down on unnecessary expenses, and help you manage your money in a way that brings in more profits month-on-month. ## We’re DIFFERENT than the Bookkeepers you’re used to The story of your business is more than just payroll and financial reports. You need real-time data to make decisions. You need to understand your cash flow and forecasts to pivot when you need to, or keep doing what works. At Atlas Accounting Group, we do monthly financial work that tangibly improves your business day-in and day-out. ## Keep your books Up-to-date & accurate As a business owner, you can’t afford to have messy or incorrect books. ![](/_astro/money-magnet.BpsYPTy3_Z1M1tdi.svg) ### Avoid costly mistakes Are you leaving revenue on the table? Double-paying a vendor? Or worse, running out of cash flow in pivotal moments? We triple-check for mistakes, and ensure you always have the money you need to run a successful business. ![](/_astro/take-more-money.DYc0Qg_1_Z1M1tdi.svg) ### Take home more money If your plumbing business is like most, it’s probably leaking hundreds, if not thousands of dollars each month unnecessarily. We help you become more profitable simply by cleaning up your habitual spending. ![](/_astro/tax-calculation.VvWO4Izt_Z1M1tdi.svg) ### Prepare for tax time You deserve to keep as much of your hard earned dollars as possible and it’s our job to make that happen. With up-to-date and accurate financials, our tax team will be able to spot any tax savings easily and quickly. Get Your Benchmark Assessment ## How does Your Plumbing business stack up? Let’s assess… * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Is your growth where it should be? * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Are your business tools holding you back? * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Is it time for an accountant? [Book Your Discovery Call](#schedule) ## Work with Plumbing accountants who push you farther ![](/_astro/cpu-icon.CuMh3SXB_2e27Yl.svg) ### Bring your technology up to speed ![](/_astro/financial-icon.BFB-njyz_2e27Yl.svg) ### Manage & forecast cash flow ![](/_astro/document-with-calculator.DMJLMBZX_2e27Yl.svg) ### Increase profitability through smarter accounting ![](/_astro/tax-1.DQHWrLtn_2e27Yl.svg) ### Clean books that help your CPA capture every tax break ![](/_astro/workflow.Cu9MVepW_2e27Yl.svg) ### Build better accounting workflows [What's It Like To Work With Us?](/why-we-are-different/) ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > “I now have a full understanding of my financial position.” > > Working with Atlas Accounting Group has completely changed the outlook of my business. When we started our partnership, I knew very little about the financial health of my company. Like many small business owners, I had a family member overseeing everything. When retirement forced a change, Alysia took the reins and because of her I now have a full understanding of my financial position and am able to make educated business decisions instead of basing them on guesses and feelings. Ryann Blake, Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your plumbing business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## we're accountants who specialize in Solar Companies URL: https://www.myatlasaccountant.com/accountants-for-solar-companies/ Atlas Accounting Group is the accountant for solar companies — clean books, job costing, payroll, and cash flow built around your install calendar. Book a call. # we're accountants who specialize in Solar Companies What does financial success look like for your solar business? [Book A Discovery Call](#schedule) ![Two installers carrying a solar panel across a tiled roof](/_astro/Accounting-for-solar-companies.C-9bvpJO_1AkIb2.webp) ## Close Your Eyes And Picture It What does your dream solar business look like? Maybe it’s a warehouse buzzing with installs. Maybe it’s a team that finally runs like a well-oiled machine. Maybe it’s steady, reliable profits… and time off when you want it. Now open your eyes. How close are you? We know that solar founders are building more than just a business. You’re pushing for growth, sustainability, and something that lasts. But it’s hard to keep your books clean when you’re managing installs, permits, team payroll, and a hundred other moving pieces. That’s where we come in. ## Built For Solar Businesses Like Yours At Atlas Accounting Group, we help solar company owners get the financial clarity and systems they need to make better decisions, and hit the next stage of growth. ![](/_astro/360-financial-icon.BLgmk6T3_Z1pVF8a.svg) ### Monthly financials you can actually use [![](/_astro/File-Box.BDuTZuc8_Z1pVF8a.svg) ### Clean books and smart job costing Learn More — Clean books and smart job costing](/pricing/)[![](/_astro/Invoice.B8u0I_pz_Z1pVF8a.svg) ### Payroll and cash flow planning that fit your seasonality Learn More — Payroll and cash flow planning that fit your seasonality](/construction-payroll/)[![](/_astro/Data.Cag9OgPy_Z1pVF8a.svg) ### Support from real humans who know the solar space Learn More — Support from real humans who know the solar space](/meet-the-team/) ## Systemize Your Solar Accounting Are you stressed about cash flow… not knowing how much money will be coming into and out of the business, and when? Do you feel like you’re always running around putting out fires because you don’t have a comprehensive and strategic plan in place? At Atlas Accounting Group, we help you systemize your solar business through automated technology, real-time data, and improved internal workflows so you always have a grip on the full picture of your business. ![Xero, Gusto, ServiceTitan, QuickBooks and Jobber logos over a construction site](/_astro/Group-2dd2.CJU885GJ_13bKlJ.webp) ![Two solar installers in hard hats setting a panel onto a roof frame](/_astro/Accountants-for-solar.BHHpG7jt_D1jTM.webp) ## Find Opportunities to grow your solar business We’ll dive into your business to pull out any low-hanging revenue opportunities we see, find ways to cut down on unnecessary expenses, and help you manage your money in a way that brings in more profits month-on-month. ## We’re DIFFERENT than the Bookkeepers you’re used to The story of your business is more than just payroll and financial reports. You need real-time data to make decisions. You need to understand your cash flow and forecasts to pivot when you need to, or keep doing what works. At Atlas Accounting Group, we do monthly financial work that tangibly improves your business day-in and day-out. ## Keep your books Up-to-date & accurate As a business owner, you can’t afford to have messy or incorrect books. ![](/_astro/money-magnet.BpsYPTy3_Z1M1tdi.svg) ### Avoid costly mistakes Are you leaving revenue on the table? Double-paying a vendor? Or worse, running out of cash flow in pivotal moments? We triple-check for mistakes, and ensure you always have the money you need to run a successful business. ![](/_astro/take-more-money.DYc0Qg_1_Z1M1tdi.svg) ### Take home more money If your solar business is like most, it’s probably leaking hundreds, if not thousands of dollars each month unnecessarily. We help you become more profitable simply by cleaning up your habitual spending. ![](/_astro/tax-calculation.VvWO4Izt_Z1M1tdi.svg) ### Prepare for tax time You deserve to keep as much of your hard earned dollars as possible and it’s our job to make that happen. With up-to-date and accurate financials, our tax team will be able to spot any tax savings easily and quickly. Get Your Benchmark Assessment ## How does Your business stack up? Let’s assess… * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Is your growth where it should be? * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Are your business tools holding you back? * ![](/_astro/checkmark-accent.NDzr6UB1_ZcWug0.svg)Is it time for an accountant? [Schedule Free Assessment](#schedule) ## Work with Solar accountants who push you farther ![](/_astro/cpu-icon.CuMh3SXB_2e27Yl.svg) ### Bring your technology up to speed ![](/_astro/financial-icon.BFB-njyz_2e27Yl.svg) ### Manage & forecast cash flow ![](/_astro/document-with-calculator.DMJLMBZX_2e27Yl.svg) ### Increase profitability through smarter accounting ![](/_astro/tax-1.DQHWrLtn_2e27Yl.svg) ### Find thousands of dollars In tax breaks ![](/_astro/workflow.Cu9MVepW_2e27Yl.svg) ### Build better accounting workflows [What's It Like To Work With Us?](/why-we-are-different/) ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > “I now have a full understanding of my financial position.” > > Working with Atlas Accounting Group has completely changed the outlook of my business. When we started our partnership, I knew very little about the financial health of my company. Like many small business owners, I had a family member overseeing everything. When retirement forced a change, Alysia took the reins and because of her I now have a full understanding of my financial position and am able to make educated business decisions instead of basing them on guesses and feelings. Ryann Blake, Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your solar business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## 3 Construction Company KPIs You Should Be Tracking URL: https://www.myatlasaccountant.com/blog/3-construction-company-kpis/ Without KPIs, you may be confident about opening a new branch for your construction company after two years, but when that duration elapses, you declare bankruptcy. The most painful part is the fact you never saw this coming. Here’s the truth. From Net Profit Margin to Working Capital Ratio, there are several KPIs construction companies… November 1, 2023 # 3 Construction Company KPIs You Should Be Tracking Without KPIs, you may be confident about opening a new branch for your construction company after two years, but when that duration elapses, you declare bankruptcy. The most painful part is the fact you never saw this coming. Here’s the truth. From Net Profit Margin to Working Capital Ratio, there are several KPIs construction companies… ![](/_astro/3-construction-company-kpis.UOOltEv6_1LaKvj.webp) By Atlas Accounting Group Without KPIs, you may be confident about opening a new branch for your construction company after two years, but when that duration elapses, you declare bankruptcy. The most painful part is the fact you never saw this coming. Here’s the truth. From Net Profit Margin to Working Capital Ratio, there are several KPIs construction companies should keep a tab on. Otherwise, your construction company may be in the red, yet you imagine it’s the next big thing. Of course, you can go the whole hog and monitor up to 20 construction KPIs. However, the following three KPIs are among the most critical — and ones you should consistently track. But first— ## What are Construction KPIs? Known as Key Performance Indicators, KPIs are objective metrics that asses your company’s progress against the business goals you’ve set. KPIs help you know whether your construction company is on the right track — so that if it’s headed in the wrong direction — you can take timely steps to put it back on course. Now that we know what KPIs are, and why they’re critical for construction companies, discover three KPIs your construction company should always track. ## Construction KPI #1: Net Profit Margin Unless you’re running a charity, you’re in business to make a profit.  It doesn’t matter how many buildings you’ve constructed in a year — or how many millions of dollars you earned as revenue.  At the end of the day, you’ll want to know whether that effort yielded a profit or a loss. The truth is that you may lose money regardless of closing several deals — or using low-cost materials in your projects. However, as is often mentioned, nobody ever went broke taking a profit.  And Net Profit Margin is among the best measures of profit. Knowing your net profit margin will help you— * Find out whether your company has made a profit. * Assess your company’s profit size. * Monitor the profit-making trend of your construction company over a period. ### What Is Net Profit Margin? Net Profit Margin is the net profit of a business expressed as a percentage of its sales.  Tracking Net Profit Margin will help you know how much of each dollar you made as sales translated into actual profit.  Put another way, Net Profit Margin is what percentage of sales you will keep.  This is because some of your sales often go into paying your business expenses or taxes. And the thing about business is that It’s never about how much you make — but how much you keep. That’s how critical Net Profit Margin is. ### How To Calculate Net Profit Margin Net Profit Margin is total net profit divided by total revenue, multiplied by 100, according to the formula below. _Net Profit Margin = (Net profit ÷ revenue) × 100._ To keep a tab on your Net Profit Margin, you need to monitor it monthly to spot any seasonal variations and yearly — to see the trend. It would be best to compare your Net Profit Margin to the average Net Profit Margin in the construction industry, especially among construction companies of similar size. ## Construction KPI #2: Sales Growth Rate Aside from the Net Profit Margin, another critical KPI you should consistently track is your Sales Growth Rate. This is because while your net profit is crucial, your net profit doesn’t drop from the skies. It is a function of your sales. You can’t generate a profit if you can’t sell a product. ### What Is Sales Growth Rate? Sales Growth Rate is a financial metric that measures the ability of your construction company to generate revenue over a period. Sales Growth Rate can either be negative or positive. Positive Sales Growth Rate implies your construction company is growing. Conversely, a negative Sales Growth Rate implies your construction company is declining. While you should be happy with a positive Sales Growth Rate, you need to assess the trajectory. For example, if, for three consecutive years, your Sales Growth Rate has been 15%, 10%, and 5%, you should not rest easy. As has been frequently observed, young construction companies often post higher growth rates.  On the other hand, the Sales Growth Rate of construction companies flatten out with time. This is not necessarily a bad thing, however. It means you should start thinking of diversifying and introducing other revenue streams. ### How To Calculate Sales Growth Rate Sales Growth Rate is Current Year’s Sales divided by Previous Year’s Sales multiplied by 100 — according to the formula below. _Sales Growth Rate = {(Current Year ’s Sales − Previous Year’s Sales) ÷ Previous Year’s Sales)} × 100._ For example, if your construction company earned $750,000 and $500,000 as revenue in 2021 and 2022, respectively, your Sales Growth Rate will be— {(500,000 – 750,000) ÷ 500,000}× 100; which is (-250,000 ÷ 500,000) × 100.;  Hence, your Sales Growth Rate will be -50%. ## Construction KPI #3: Working Capital Ratio So long as cash is king in business — particularly in construction companies —working capital remains among the most critical KPIs to track. If you don’t have the cash to undertake projects, your construction company could be in its last days. And that’s where Working Capital Ratio comes in. ### What Is Working Capital Ratio? Working Capital Ratio is the financial metric that measures a company’s ability to meet its short-term obligations.  For a construction company, your short-term obligations include immediate construction projects and current expenses, including salaries and wages. What figure should you aim for here? The working capital of your construction company should be at least 1. Then again, while a figure above one could still be fine, anything above 1.5 may mean idle cash or short-term assets. ### How To Calculate Working Capital Ratio Working Capital Ratio is current assets divided by current liabilities as expressed below — _Working Capital = Current Assets ÷ Current Liabilities._ To clarify, current assets are cash and other assets you intend to consume — or convert into cash — within a financial year. On the flip side, current liabilities are financial obligations you intend to settle within a financial year. ## Need Help Tracking Your Construction KPIs? Here’s the thing. As a construction company, success involves knowing your KPIs, tracking them consistently, and making quality strategic decisions depending on what they reveal. At Atlas Accounting Group, we’ve been working with construction companies like yours and helping pinpoint opportunities for revenue growth. Do you want to be more confident of your numbers? [Let’s chat.](/) [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## 4 Ways to Improve Your Construction Project Tracking URL: https://www.myatlasaccountant.com/blog/4-ways-construction-project-tracking/ Running a construction business without good tracking is kind of like framing a house without a level… it might look okay from a distance, but underneath, things are probably off. We talk to contractors all the time who are wondering where the money went, or why a project that looked profitable on paper barely broke… May 22, 2025 # 4 Ways to Improve Your Construction Project Tracking Running a construction business without good tracking is kind of like framing a house without a level… it might look okay from a distance, but underneath, things are probably off. We talk to contractors all the time who are wondering where the money went, or why a project that looked profitable on paper barely broke… ![](/_astro/4-ways-construction-project-tracking.wuT1cgEd_ZcMlhM.webp) By Atlas Accounting Group Running a construction business without good tracking is kind of like framing a house without a level… it might look okay from a distance, but underneath, things are probably off. We talk to contractors all the time who are wondering where the money went, or why a project that looked profitable on paper barely broke even. Nine times out of ten, the issue isn’t the work. It’s the construction project tracking. Here’s how to tighten things up. ‍ ## 1\. Track Job Costs While the Job’s Still Happening One of the biggest mistakes we see is waiting until the end of the project to figure out if you made money. By then, it’s too late to adjust anything. Instead, start tracking labor and materials _while_  the job is active. That means your team logs hours to the right job every day, not at the end of the week when nobody remembers what happened on Tuesday.  Materials get logged when they show up, not a month later when the credit card bill comes in. You don’t need fancy software to start. Even a shared spreadsheet that gets updated once a week is better than flying blind. The key is consistency. If your foreman or project manager doesn’t stay on top of it, the numbers fall apart fast. ‍ ## 2\. Break Your Projects Into Clear Phases Don’t just think of it as “The Smith House” or “That kitchen reno.” Break the job down into parts: demo, framing, plumbing, electrical, finish work. When you do that, it becomes a lot easier to see where things are going off track. Maybe framing is always finishing under budget, but electrical keeps creeping over. Or maybe drywall installs are consistently pushing your schedule out by a few days. When everything is lumped into one big number, you can’t spot the patterns. Breaking it into phases helps you see exactly where the hiccups are, and that’s where you get better margins on the next job. ‍ ## 3\. Do a Weekly Check-In (Even if It’s Just You) A lot of contractors skip this because they’re slammed… and we get it. But skipping a quick weekly review is how small problems turn into big ones. Once a week, pull up the current job’s budget and actuals. What did you plan to spend? What have you spent so far? Are any phases getting off track? Are there change orders that haven’t been billed out yet? You don’t need a big meeting with the whole crew. Even if it’s just you sitting down for 15 minutes with a coffee and your job tracker, that’s enough. The important part is catching issues early, not after the drywall’s up and it’s too late to bill for extras. ‍ ## 4\. Start Tracking a Few KPIs (Even Just One or Two) We know, “KPI” sounds like something a corporate guy says in a meeting, but it’s really just a way to keep tabs on what matters. **For example, maybe you start with:** * Labor cost as a percent of total job cost * Average profit per job * Jobs completed on time vs delayed You don’t need to track ten things right away. Just pick one or two that actually affect your bottom line and keep an eye on them across every job. And if you’re sick of trying to cobble this together from a dozen spreadsheets, we’ve got a tool for that. Our [**KPI Dashboard for Contractors**](/toolbox/) pulls everything into one place so you can see what’s working, what’s slipping, and where your business is really headed.  It includes templates, a full sample dashboard, and a system for tying big-picture business goals to what’s happening on the job site. Nothing fancy, just useful. ### [📊 **Grab the dashboard here**](/toolbox/) ‍ ## Wrapping It Up You don’t need to overhaul your whole system overnight. Start with one step: log job costs more consistently. Break jobs into clearer phases. Block out 15 minutes for a weekly review. Pick a couple of KPIs and watch them. Keep it simple, stay consistent, and over time, you’ll be able to spot problems early and fix them before they cost you. And when you’re ready to get serious about tracking what actually moves the needle? [We’ve got the dashboard to help you do it.](/toolbox/) Until next time. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## The RIGHT Way to Manage Accounting for Construction Projects URL: https://www.myatlasaccountant.com/blog/accounting-for-construction-projects/ If you’re running a construction business, you’ve probably got a million things to juggle—crews to manage, materials to order, jobs to bid on.  And somewhere in the middle of all that, the accounting has to get done. But if you’re like a lot of our clients, the financial side can feel confusing (or just straight-up… March 31, 2025 # The RIGHT Way to Manage Accounting for Construction Projects If you’re running a construction business, you’ve probably got a million things to juggle—crews to manage, materials to order, jobs to bid on.  And somewhere in the middle of all that, the accounting has to get done. But if you’re like a lot of our clients, the financial side can feel confusing (or just straight-up… ![](/_astro/accounting-for-construction-projects.CHYe9bXq_Z5Kt1H.webp) By Atlas Accounting Group If you’re running a construction business, you’ve probably got a million things to juggle—crews to manage, materials to order, jobs to bid on.  And somewhere in the middle of all that, the accounting has to get done. But if you’re like a lot of our clients, the financial side can feel confusing (or just straight-up overwhelming).  _How do you know if you’re making money on a job?_ _What’s the right way to track payments and expenses?_ _And is your system actually helping you, or just slowing you down?_ This guide walks through how to set up your accounting for construction projects the _right_  way—step-by-step, in plain English. No accounting degree required. Let’s dive in. ‍ ## Step 1: Set up a system (and don’t overthink it) First things first—you need a system. It doesn’t have to be fancy. It just has to exist. At the very least, that means using accounting software. You don’t need some crazy construction-specific platform right out of the gate, but it _is_  helpful if the tool you use can handle job costing, invoicing, and tracking what’s owed to you (and what you owe). [**QuickBooks**](https://quickbooks.intuit.com/#)works great for a lot of construction businesses. Xero too. Just don’t try to do it all in a spreadsheet forever. That road leads to tears. And whatever you pick, stick with it. Log everything. Every expense, every deposit, every invoice. Your future self will thank you. ‍ ## Step 2: Use accrual accounting (even if it sounds boring) I know. This sounds like a “CPA word.” But it’s important. You’ve got two ways you can do accounting: cash and accrual. * **Cash basis**  means you only record income when the money actually hits your account, and expenses when the money actually leaves. * **Accrual basis**  means you record income _when you earn it_  and expenses _when you incur them_ —even if you haven’t been paid yet. Construction projects are long. You often do work in March, bill in April, get paid in June. If you’re using cash basis, it’s like trying to judge how a project’s doing with half your financials hidden. Accrual gives you the _real_  picture. That’s what you want when you’re making decisions. So yes, accrual is more work upfront, but it makes everything else easier and more accurate. If you’re not sure how to switch or set this up, that’s where your accountant (hi, that’s us!) comes in. ‍ ## Step 3: Track what’s owed to you—and what you owe This is where a lot of contractors get tripped up. You send out an invoice, and then… forget about it. Or you get a bill from a supplier, but it gets buried in your truck console. **You need to track:** * **Accounts receivable (AR)**  = what customers owe you * **Accounts payable (AP)**  = what you owe others If you don’t keep tabs on these, you’ll always feel like you’re out of money—or worse, miss a payment and mess up a vendor relationship. Set reminders to check in weekly. Make sure old invoices don’t sit unpaid. The faster you collect, the better your cash flow. ‍ ## Step 4: Get serious about cash flow (this is  _the_  key) You know what kills most construction businesses? Not lack of work. It’s cash flow. You might be “ _profitable_ ” on paper but broke in real life because you haven’t gotten paid yet. **Here’s how to protect yourself:** * **Take deposits** : Don’t start work without one. It’s totally normal to ask for 25–50% upfront. * **Use progress billing** : Don’t wait until the end of the job to send one giant invoice. Bill as you go. For example, after demo, after framing, after rough-in. Break it up. * **Deposit payments ASAP** : Don’t let checks sit on the dash of your truck. The sooner that money’s in your bank account, the sooner you can use it to pay your crew or cover materials. * **Push out your payables** : If vendors offer net 30 or net 45 terms, use them. Don’t pay bills earlier than you need to unless you’re getting a discount. Basically: get paid fast, pay slow (within reason). That gap = your cash flow cushion. ‍ ## Step 5: Get your team on board Finally, none of this works if it’s just living in your head. Your office manager (or cousin who helps with admin) needs to know how to enter expenses properly. Your project managers should understand why progress billing matters and how to get it out the door on time. Even your crew should understand that receipts and time tracking aren’t optional. Take 30 minutes and walk everyone through your system. Write up a simple checklist. Make it part of the job. ‍ ## TL;DR (too long; didn’t read) **Here’s the short version:** * Pick an accounting system and stick with it * Use accrual accounting so you can actually see what’s going on * Watch your receivables (money owed to you) and payables (what you owe) * Manage your cash flow like your business depends on it—because it does * Teach your team the basics so the system works And if you’re feeling overwhelmed? That’s normal. This stuff isn’t intuitive, and it’s not why you got into construction. But it’s how you build a business that lasts. ‍ ## Need help making sense of all this? Here at [**Atlas Accounting Group**](/), we work with construction businesses every day to clean up the books, speed up payments, and make sure you’re actually making money on your jobs.  ‍ If you’re ready to get your accounting dialed in, reach out to us over on our [**Contact Page here**](/getting-started/). We’ll help you build a system that actually works. ‍ Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## The Contractor’s Vocabulary: Why Accounting Is the Language of Business URL: https://www.myatlasaccountant.com/blog/accounting-is-the-language-of-business/ A contractors guide to translating familiar business concepts into accounting terms. January 11, 2026 # The Contractor’s Vocabulary: Why Accounting Is the Language of Business A contractors guide to translating familiar business concepts into accounting terms. ![](/_astro/accounting-is-the-language-of-business.C_V9av4T_ZWKLbV.webp) By Atlas Accounting Group If you run a construction or trades business, you already speak the language of accounting more than you realize. Every time you estimate a job, approve a change order, schedule a crew, or decide whether to take on new work, you are making financial decisions. The problem is not that contractors do not understand money. The problem is that the numbers are often scattered across invoices, spreadsheets, job sites, and software that do not talk to each other. Accounting is the language of business and pulls all of that information into one shared language. It translates what is happening in the field into something you can use to make decisions, protect cash flow, and grow the business without guessing. This guide breaks down the most important accounting terms contractors, plumbers, electricians, and HVAC companies should understand, not as textbook definitions, but as tools you can actually use. ## Accounting Is the Translation Layer Between the Field and the Office In contracting, most problems do not start in the office. They start in the field. Labor runs long, materials arrive late, and a change order gets approved verbally but never documented. Billing falls behind progress. None of those issues show up immediately in your bank balance. Accounting is the system that translates job progress, costs, and billing into a clear financial picture. When that translation is missing or inaccurate, the business feels busy but unpredictable. When it is done well, you can see problems early and act before they become expensive. ## The Contractor’s Core Vocabulary You do not need to memorize every accounting term. You need to understand the handful that explain where your money is really going. ### Job Costing Job costing is the foundation of contractor accounting. It means tracking labor, materials, subcontractors, equipment, and other costs by job instead of lumping everything together. **Why it matters:** Without job costing, you can only guess which projects are profitable. With it, you can see which types of work make money and which ones quietly drain it. **Practical tip:** Start simple. Use a limited set of cost codes that match how your crews actually work. Consistency matters more than detail. ### Cost to Complete Cost to complete is your best current estimate of what a job will cost when it is finished, not what you originally bid. **Why it matters:** Most profit problems show up as cost creep. If you do not update cost to complete regularly, you will not see margin erosion until the job is over. **Practical tip** : Review cost to complete monthly with your project manager or foreman. A quick conversation often reveals issues the numbers alone miss. ### Work in Progress (WIP) WIP is a monthly snapshot that compares how much work has been completed to how much has been billed and how much it has cost so far. **Why it matters:** WIP shows whether you are underbilling or overbilling. Underbilling often leads to cash flow strain even when jobs are profitable on paper. **Practical tip:** If you run longer projects, WIP should be reviewed monthly. Waiting until year end defeats its purpose. ### Overbilling and Underbilling Overbilling means you have billed more than the work completed to date. Underbilling means the opposite. **Why it matters** : Underbilling ties up cash. Overbilling can hide future profit problems. Neither is good or bad on its own, but both need to be intentional and visible. **Practical tip:** Track underbilling closely. It is one of the most common reasons contractors feel cash pressure during busy periods. ### Retainage Retainage is the portion of payment held back until milestones or job completion. **Why it matters:** Retainage is not available cash, even though it often sits in accounts receivable. Treating it like normal AR creates false confidence. **Practical tip:** Track retainage separately and review release schedules regularly. Do not let closeout paperwork delay collections. ### Change Orders Change orders represent approved changes to scope, price, or timeline. **Why it matters:** Untracked change orders are one of the fastest ways to lose money on otherwise good jobs. **Practical tip:** No signature, no work. Track approved change orders separately so you can see how much of your margin depends on them. ## How Financial Statements Tell the Story Once the vocabulary is in place, the reports start to make sense. ### The Profit and Loss Statement Shows Profitability The P&L tells you whether the business is making money, but it is most useful when tied to job level data. A strong month overall can hide weak projects underneath. Review it monthly with job summaries, not just totals. ### The Balance Sheet Shows Capacity The balance sheet reflects how stable the business is. Lenders and bonding companies care about it because it shows liquidity, receivables quality, and retained earnings. Clean WIP and accurate job costing directly improve balance sheet strength. ### Cash Flow Keeps You Alive You can be profitable and still run out of cash. Underbilling, slow collections, retainage, and growth all consume cash. Cash flow improves when billing stays aligned with progress and costs. ## How Atlas Accounting Group Helps Contractors Speak the Language Clearly Accounting doesn’t have to feel like a foreign language. \*\*[Atlas Accounting Group](/construction-accountants/) \*\*works with construction companies, plumbers, electricians, and HVAC businesses to build financial systems that reflect how jobs actually run. From job costing and chart of accounts setup to monthly reporting, payroll, and tax planning, we help turn your numbers into something you can trust. Our goal is clarity. When you understand what the numbers are telling you, decisions get easier, and stress goes down. If you want your accounting to work as a tool instead of a headache,**[Atlas Accounting Group](/getting-started/)** is here to help. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## What is the Average Profit Margin for Construction Companies? URL: https://www.myatlasaccountant.com/blog/average-profit-margin-for-construction-companies/ Do you ever come to the end of your financial period with the characteristic itch to know your profit margin and how your construction company has performed? And then, when the end-of-year financial statements are eventually released, you realize your profit margin is pretty decent, at least compared to the previous year, and you thrust… October 11, 2023 # What is the Average Profit Margin for Construction Companies? Do you ever come to the end of your financial period with the characteristic itch to know your profit margin and how your construction company has performed? And then, when the end-of-year financial statements are eventually released, you realize your profit margin is pretty decent, at least compared to the previous year, and you thrust… ![](/_astro/average-profit-margin-for-construction-companies.Dm1B99aU_Z1CV0TT.webp) By Atlas Accounting Group Do you ever come to the end of your financial period with the characteristic itch to know your profit margin and how your construction company has performed? And then, when the end-of-year financial statements are eventually released, you realize your profit margin is pretty decent, at least compared to the previous year, and you thrust your fist in the air, excited by the numbers you are seeing. A week or so after, you hold a party and toss to a year of success and triumph. But when the dust starts to settle, you realize that several companies in the construction industry posted even better profit margins, and your exuberance soon wilts away.  Here’s the lesson. If you are in business, it’s crucial that you understand not just your company’s profit margin — but also the average profit margin in your industry.  Here’s why. ‍What Is Profit Margin? Profit margin is a financial metric that measures your business’s profits relative to its sales. Put differently, profit margin is profits as a fraction of sales, a measure expressed as a percentage. Because it’s a fraction of sales and expressed as a percentage, profit margin is never a dollar amount.  As a rule of thumb, you should aim for a high profit margin. A high profit margin means your profit is high — relative to your sales.  It also means your costs are low. Therefore, a construction company that has posted a 17% profit margin has — all factors constant — performed better than another construction company that has posted a profit margin of 13%.  This is especially true if the comparison — * Is based on a similar period * Is based on companies in the same industry * Is based on companies of a similar size. Sometimes, you’ll find that profit margin is also called— * Operating income margin * Return on sales, or * Operating margin ## How to Calculate Profit Margin Profits can take many forms. There’s Net Profit. There’s also Gross Profit. Because of this, Profit margins can also include — * Net Profit Margin * Gross Profit Margin ### Net Profit Margin Net Profit Margin is the net profit of a business expressed as a percentage of its sales. It’s crucial to remember that both metrics: net profit and sales — should be in the same financial period. For instance, if your revenue is $600,000 in 2023 — and your total costs, including direct costs and administrative expenses, total $450,000 in the same period — your net profit will be $150,000.  As a result, your net profit margin; net profit as a percentage of sales, will be {(150,000 ÷ 600,000)\*100}. This gives 25%.  ### Gross Profit Margin Gross profit margin is gross profit expressed as a percentage of sales.  And while Net Profit is sales minus \_all expenses,  \_Gross profit is sales minus direct expenses only — not all expenses. As a result, if your end-of-year revenue is $600,000, for instance, and your total costs are $500,000, half of which are direct costs, it means your gross profit is $350,000 ($600,000 – $250,000, half of the total costs). Consequently, your Gross profit margin will be {(350,000 ÷ 600,000)\*100}. This gives 58.3%.  ‍ ## Why Should You Know the Profit Margin of Your Construction Business? The main reason you will want to know your profit margin is the need to assess how profitable your construction business is. And as you’ll see, there are several crucial things your profit margin communicates.  For instance, if your Gross profit margin is healthy, you can comfortably cover your overheads — and still invest in crucial assets and equipment necessary for business expansion.  On the flip side, if your Gross profit is low, your growth prospects will be dim, even if you can still scrape by. Then again, if your Net profit margin is high, it means your construction business has generated substantial wealth — which you can either draw or reinvest in the business. However, if your Net profit margin is low, you may need to implement innovative strategies to make your construction business profitable — so you can reap the fruits of your labor. ‍ ## What’s the Average Profit Margin In the Construction Industry? As we’ve cautioned, in the construction business, it’s suicidal to live in your own world, in your echo chamber. You’ll want to know how your business has performed, but you’ll also need to keep your ears on the grounds for trends in the industry.  The following is a snapshot of the average profit margins in the construction industry.  We’ve gleaned these figures from the _2022 Cost of Doing Business Study_ , a [survey](https://www.nahb.org/blog/2022/04/eye-post) by the National Association of Home Builders covering the 2020 fiscal period. ‍The average Gross profit margin: 18.2% > The average Net profit margin: 7.0% Here’s the thing. If you’re in the construction industry, you should aim for a minimum of 10% net profit. Alternatively, a Gross Profit margin of at least 25% would be excellent. ‍ ## What Can You Do to Increase Your Profit Margin in Construction? If your Net profit margin is low — or even decent, but you want to ramp it up slightly — you may want to consider the following options. * Incorporate technology: If you integrate tailored construction software into your systems and process — and leverage the efficiency this comes with — you can help track your expenses better and reduce unnecessary wastage. * Reduce costs: You can reduce your operating costs by negotiating better prices with your suppliers, for instance, outsourcing certain tasks, and automating some processes. * Increasing your income streams: At the end of the day, reducing costs can only go so far. A more impactful way to increase your profit margins is dabbling in other related services. A good example is landscaping or even design services. * Expand into new markets or locations. You can venture into areas with relatively higher demand for houses. ‍ ## Do You Want To Have Support Navigating Complex Financials? Here’s the truth. Your construction business will stand or fall on numbers. It’s that simple.  This means you should understand your numbers, including what each metric means. While you can try to do this by yourself, the eyes of [experienced construction accountants](/why-we-are-different/) can also come in handy.  At Atlas Accounting Group, we help contractor & specialty trade businesses navigate complex financials and [reach loftier financial goals](/getting-started/#start). [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## What Is The Average Profit Margin For Electrical Contractors? URL: https://www.myatlasaccountant.com/blog/average-profit-margin-for-electrical-contractors/ Learn the average profit margin for electrical contractors and understand the numbers that will drive profitability. October 17, 2025 # What Is The Average Profit Margin For Electrical Contractors? Learn the average profit margin for electrical contractors and understand the numbers that will drive profitability. ![](/_astro/average-profit-margin-for-electrical-contractors.DDGBBsky_Z129Jjw.webp) By Atlas Accounting Group If you own or manage an electrical contracting business, you’ve probably wondered what a good average profit margin for electrical contractors looks like. It’s one of the most common questions we hear from trade business owners, and the answer isn’t as simple as picking a number off a chart. Margins vary based on your costs, your market, and how tightly you run your operations. But there are solid benchmarks out there, and with the right systems, you can move your numbers toward the high end of the range. Let’s walk through what those benchmarks are so you know where you stand. ## Understanding Profit Margins Before we can talk about averages, it helps to be clear on what we mean by profit margin. There’s gross profit margin and there’s net profit margin. Gross profit margin is the difference between your revenue and your direct costs such as labor, materials, and subcontractors, divided by your revenue. It’s the foundation of your business model.  Net profit margin is what’s left after you pay all your overhead, which includes things like insurance, office expenses, vehicles, and taxes. This is your bottom line, the money you actually get to keep. If your gross margin is weak, your net margin will almost always suffer, no matter how frugal you are elsewhere. ## ‍**What The Benchmarks Tell Us** Across the industry, several reputable sources offer guidance on what healthy margins look like.  According to industry sources, electrical contractors should target to achieve a 10% – 20% net profit margin for their business. An exception to this rule would be when electrical companies are just starting up and may choose to invest in marketing or acquiring customers instead of being profitable.  When it comes to gross profit margin, electrical contractors should aim for 65-67% margin across their services. This will help them to achieve the desired 17 – 20% net profit margin after deducting their overheads. If you’re operating at a net profit of under 10%, it’s a vulnerable place to be, considering all the risks and costs of running an electrical company. Let’s explore some common reasons why many electrical businesses operate at this level. ## ‍**Why Many Electrical Contractors Miss The Mark** So if the benchmarks are out there, why do so many companies come up short?  One big culprit is inaccurate estimating. If your bids understate labor hours, material waste, or rework, you’re losing margin before the job even starts. Add in the temptation to underbid to win jobs and you have a recipe for low margins. Overhead can also creep up quietly as your business grows. Without proper tracking, costs like office staff, software subscriptions, insurance, and vehicles can add up and eat into your profits.  Another common issue is scope creep, where you end up doing extra work that isn’t formally approved or priced.  Smaller companies face their own challenges, such as higher per-unit material costs and less leverage with suppliers, which make it harder to spread fixed costs across projects.  Finally, cash flow delays can force you to borrow or dip into reserves, which has its own costs. ## Practical Steps To Improve Your Margins The good news is that margins aren’t just a matter of luck. There are concrete steps you can take to push yours higher.  ### ‍**1\. Nail Down Job Costing And Track Variances** From Day 1 of each project, track labor, materials, subcontractor costs, and compare to your budget. Learn where you overrun, and adjust future estimates accordingly. ### ‍**2\. Set Minimum Acceptable Margins For Bids** Decide for each project type the lowest gross and net margin you’ll accept. If a job doesn’t clear that, don’t take it, or renegotiate. ### 3\. Layer Your Service Offerings Split your work into types (service calls, full installations, specialty systems) and define margin targets per type. Don’t treat all work as equal. ### 4\. Keep Tight Control Over Overhead Every year, or even quarterly, review the overhead line by line. Ask whether this expense helps me get or deliver more work? Trim anything that doesn’t. ### 5\. Formalize Change Orders Make sure all extra work is documented, priced, and signed off before execution. Never let changes slip in free. ### 6\. Leverage Better Material Purchasing Negotiate with suppliers, join buying groups, bundle purchases, and improve just-in-time ordering to reduce waste. Even a few percent in material savings flows straight to the bottom line. ### 7\. Improve Payment Terms & Collections Ask for deposits, invoice by milestones, offer small incentives for early payments, and stay on top of receivables. Faster turnover of cash helps you avoid working capital drag. ### 8\. Build A KPI Dashboard Track metrics like gross margin per job, overhead as a percent of revenue, average job value, and net margin month to month. Use that data to spot trends and course correct. ### 9\. Test Strategic Price Increases Raise rates incrementally, say 3 %–5 %, and monitor whether you lose jobs. Often, clients will accept modest increases for quality and reliability. ### 10\. Add High Margin Upsells Look into adding services like EV charger installs, smart panels, preventative maintenance contracts, energy audits. Basically, areas where you can command premium margins. ## Start Improving Your Profit Margin Healthy profit margins aren’t out of reach for electrical contractors, but they do require discipline and systems. If you’re not sure where your margins stand or you suspect you’re leaving money on the table, you don’t have to figure it out alone.  At [**Atlas Accounting Group**](/accountants-for-electricians/), we specialize in helping electrical contractors implement better job costing, set margin targets, and plan for taxes so you keep more of what you earn. ‍ If you’d like to see how we can help, [**book a call with us**](/getting-started/). We’d love to start that conversation with you.‍ [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## We Just Got Back From ServiceWorld Expo! Here’s What We Experienced URL: https://www.myatlasaccountant.com/blog/back-from-serviceworld-expo/ The team at Atlas just returned from ServiceWorld Expo. We share key themes we noticed for plumbing, electrical, HVAC and construction businesses. December 8, 2025 # We Just Got Back From ServiceWorld Expo! Here’s What We Experienced The team at Atlas just returned from ServiceWorld Expo. We share key themes we noticed for plumbing, electrical, HVAC and construction businesses. ![](/_astro/back-from-serviceworld-expo.COPHcGTA_2ghh6b.webp) By Atlas Accounting Group If you work in the trades, you already know how quickly things move. New tools, new technology, new hiring challenges, new customer expectations. That’s exactly why our team at Atlas attends events like ServiceWorld Expo! We want to stay close to the conversations happening in the home service world so we can support you with the financial clarity that helps you run a stronger business. This year, we made the trip once again. While the event is packed with activity, our goal was simple: meet business owners, listen to what they’re navigating, and make sure the data and advice we provide continue to match the real needs of plumbers, electricians, HVAC contractors, and construction trades across the country. ## What Is ServiceWorld Expo? ServiceWorld Expo is one of the largest gatherings for residential and commercial home service companies in the United States. Every year, thousands of contractors in HVAC, plumbing, electrical, and related trades come together for educational sessions and workshops, plus plenty of opportunities to connect and share what’s working. The event is designed to help service business owners operate smarter, grow faster, and navigate the constant changes in the industry.  ## Why Atlas Shows Up Every Year Our clients rely on us for more than bookkeeping or tax planning. Most trades businesses need help understanding their numbers in a way that leads to clear decisions, like when to hire, which jobs are most profitable, and how cash flow is trending. Coming back from ServiceWorld Expo, we’re able to stay connected with what home service companies are dealing with day-to-day. We also get to see what new technology or tools are gaining traction in the industry. **Here are a few themes that we noticed from the event:1. Technology in the trades is evolving fast** The expo hall is full of software providers, scheduling tools, automation platforms, and field-service solutions. The message is clear: trade businesses are moving toward more streamlined, data-driven operations. **2\. Business training is now just as important as technical skills** Many of the sessions focus on leadership, pricing, hiring, and financial management, which are areas where contractors often need support as they grow. **3\. Contractors want better visibility into their numbers** Whether it’s job costing, cash flow forecasting, or payroll planning, there’s a growing push for systems that help owners understand their business at a deeper level. ## Let’s Keep the Conversation Going If we missed you at ServiceWorld Expo this year, we’d love to connect. Whether you’re a plumber, electrician, HVAC contractor, or construction business owner, we’re here to help you run a more profitable and predictable operation. **[Get in touch with the Atlas team](/getting-started/)** and see how financial clarity can support your next stage of growth! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## 5 Minutes to Better Construction Bookkeeping URL: https://www.myatlasaccountant.com/blog/better-construction-bookkeeping/ Are you tired of spending hours on bookkeeping and accounting tasks in your construction business?  We know that managing the financial side of your business can be overwhelming, but it doesn’t have to be. Sometimes, a few simple tweaks is all it takes to transform your bookkeeping from “overwhelming” to “helpful”.  Here at Atlas Accounting… November 10, 2023 # 5 Minutes to Better Construction Bookkeeping Are you tired of spending hours on bookkeeping and accounting tasks in your construction business?  We know that managing the financial side of your business can be overwhelming, but it doesn’t have to be. Sometimes, a few simple tweaks is all it takes to transform your bookkeeping from “overwhelming” to “helpful”.  Here at Atlas Accounting… ![](/_astro/better-construction-bookkeeping.CiN0GUVz_Z1k0RiA.webp) By Atlas Accounting Group Are you tired of spending hours on bookkeeping and accounting tasks in your construction business?  We know that managing the financial side of your business can be overwhelming, but it doesn’t have to be. Sometimes, a few simple tweaks is all it takes to transform your bookkeeping from “overwhelming” to “helpful”.  Here at Atlas Accounting Group, we’ve helped many construction & home service business owners get meaningful insights and data out of their monthly bookkeeping.  In today’s blog, we’re going to share a few useful tips that we’ve found can help take your bookkeeping (and business finances) to the next level. Let’s dive in.  ‍ ## Our Quick Tips for Better Construction Bookkeeping ‍ ### Separate Your Business & Personal Expenses The first thing we recommend is to always keep your personal and business expenses separate. This may seem like an obvious rule, but it’s one that we find business owners break a lot.  And we get it! You needed to grab a quick snack from the gas station and only had your business card with you. It seemed harmless to put through a small transaction on the business account.  But it’s important to not make this a habit. The IRS can penalize you for these small transactions, and even invalidate your LLC status. Keep your business and personal expenses separate.  ‍ ### Automate As Much As You Can One thing we stress here at Atlas Accounting Group is automating as much of the work as you can. Entering data into spreadsheets and reconciling numbers manually is so old school. We strongly recommend using bookkeeping software like QuickBooks Online, and integrating it with all of your other software including ServiceTitan, Housecall Pro, etc. That way, you can sync your bookkeeping software with your business bank account and other operating software so you always have accurate, up-to-the-minute records.  ### Keep On Top of It As a small business owner, it can be tempting to push aside bookkeeping tasks in favor of more pressing matters. However, neglecting your company’s digital books can lead to a host of issues down the line, such as inaccurate financial statements and difficulty tracking expenses. To avoid these problems, it’s important to roll up your sleeves and dive into your books at least once a month. This will help ensure that your records are accurate and up-to-date, making it easier to catch mistakes and identify opportunities for growth. ‍**‍** ### Set Up a Simple Chart of Accounts Setting up a chart of accounts for your bookkeeping software is critical to ensure that you’re allocating transactions to the appropriate categories. But business owners often make their COA much more complex than it needs to be. When setting up your Chart of Accounts, it’s important to strike a balance between granularity and simplicity. While it can be tempting to split income into numerous subcategories, doing so can lead to a confusing and time-consuming system. Instead, aim for a standardized initial Chart of Accounts and only add new accounts when they would be useful for decision-making or understanding the financial story of your business. This will help ensure that your financial statements are easy to understand and accurate. You can use our simple Chart of Accounts Template here.  ‍ ### Pay Attention to Your Bank Feed GIGO (Garbage In, Garbage Out) is a common problem in bookkeeping, and it’s especially true when it comes to bank feeds. Blindly accepting every transaction that comes through can lead to duplicate entries, inaccurate reports, and other issues. To avoid these problems, take the time to carefully review your bank feed and ensure that each transaction is assigned to the correct account. This may take a bit of extra time, but it will save you a lot of headaches in the long run. ‍ ### Hire a Pro Last but not least, sometimes it’s just easier to hand over the financial work to the experts. Most of the construction clients we see are unnecessarily leaking thousands of dollars every month without knowing it. An ongoing construction bookkeeper can help make sure that you aren’t leaving revenue on the table or running into cash flow problems. But instead, will give you an accurate, full picture of your financials so you can make better business decisions.  And that’s it! With a few simple tweaks, your monthly bookkeeping can become something you look forward to, rather than dread.  After all, your financial numbers should be the foundation for all of the decisions you make in your business. We want to make sure you get it right!  If you want more help with your monthly bookkeeping, we’re always here to help. You can schedule a quick complimentary chat with one of our construction bookkeepers [here](/getting-started/).  Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How to Build a Construction Budget You’ll Actually Use URL: https://www.myatlasaccountant.com/blog/build-a-construction-budget/ Learn how to build a construction budget you’ll actually use with practical guidance from Atlas Accounting Group. December 15, 2025 # How to Build a Construction Budget You’ll Actually Use Learn how to build a construction budget you’ll actually use with practical guidance from Atlas Accounting Group. ![](/_astro/build-a-construction-budget.JZ8eijw7_nlSfA.webp) By Atlas Accounting Group If you run a construction business, you already know how unpredictable the financial side of things can feel. One month, you are stacked with work, and everything looks great. The next month costs spike, a project slows down, or a client takes longer than expected to pay. Even when you know you are profitable in the long run, the day-to-day reality can feel messy. A budget is supposed to give you clarity. But many contractors stop using theirs within a few months because it never really fits how the business works. Maybe the numbers felt too optimistic. Maybe it did not adjust when a job ran long. Maybe it did not reflect the way cash actually moves in and out of your account. A budget that does not feel connected to real life is a budget that gathers dust. Learning how to build a construction budget that works is not about predicting a perfect year. It is about giving yourself a practical, flexible map so you can make decisions confidently as the year unfolds. When it reflects the rhythm of your projects, the timing of your cash flow, and the true cost of doing the work, it becomes a tool you rely on rather than something you revisit only at tax time. ## Why A Construction Budget Matters More Than You Think The financial pressures in construction are different from almost any other industry. Costs rarely stay still, schedules shift, materials fluctuate, and labor availability can change week to week. On top of that, you often pay out long before you get paid. These timing issues can create stress even for experienced owners. A real construction budget helps you anticipate those swings so you can stay ahead of them. It shows you how much labor you will need, when big expenses are likely to hit, and whether a slow season might strain your cash balance. Most importantly, it helps you make decisions calmly instead of waiting for surprises to force your hand. Contractors who budget well can take on larger projects without feeling overwhelmed, plan major purchases with confidence, and steady their business during unpredictable months. ## Start With The Work Already In Front Of You A useful budget begins with the work you expect to complete. Look at your current backlog, then think through the types of projects you typically win throughout the year. Even if you do not have signed contracts yet, estimating your pipeline based on past performance gives you a realistic starting point. Once you outline these projects, begin breaking them into meaningful parts. Think through the phases of each job, the timing of your revenue milestones, and when the major costs will occur. You are not trying to be perfect. You are simply creating a foundation that reflects the natural flow of your jobs, so you can adjust it later. When you visualize your year this way, the picture becomes clearer. You start to see when things might get busy, when labor will be stretched, and when overhead needs more attention. ## Use Real Numbers Instead Of Best Case Scenarios The quickest way to create a budget you abandon is to base it on guesses. Contractors who want a budget they actually use take time to pull real data from past jobs and supplier quotes. Costs change quickly in construction. Labor rates shift. Material prices rise unexpectedly. Fuel spikes can throw off your margins. This is why it helps to start with the numbers you already know. Look at your last few projects. See how your estimates compare to reality. Bring in updated supplier prices and review changes in your subcontractor rates. Industry sources like Associated Builders and Contractors and Construction Dive regularly release data on pricing trends that can give helpful context. When your numbers reflect the way your business truly operates, you begin trusting and using your budget more. ## Connect Your Budget To Your Cash Flow A profit that looks good on paper does not always feel good in your bank account. That disconnect happens everywhere in construction. You might invoice for a large milestone in March but not receive payment until April. You might pay for materials weeks before installation. You might run payroll for a job that technically has not produced billable revenue yet. This is why the most dependable budgets are tied directly to cash flow timing. Adjust your revenue to reflect when you usually get paid, not when you hope to. Place your costs in the months when money actually leaves your account. Once those pieces line up, the numbers stop feeling theoretical and start feeling actionable. A budget that matches your cash flow gives you visibility you can actually use. It tells you when you might need a buffer, when you should hold off on buying equipment, and when taking on another job is the smart move, rather than a risk. ## Treat Your Budget Like A Living Tool A construction budget only works if you revisit it. Each month, compare your original expectations to what has actually happened. If a project runs long or a cost category climbs higher than planned, update the numbers. If a delay shifts revenue forward, adjust the timing. This monthly check-in does not need to take long. For many owners, it becomes one of the most grounding habits they develop. Over time, you start noticing patterns. You begin to understand which clients pay slowly. You see which seasons drain cash faster. You catch small issues before they turn into bigger ones. A living budget becomes a decision-making partner throughout the year. It helps you run the business intentionally rather than reacting to whatever shows up next. ## Common Mistakes To Avoid When Budgeting Most construction budgets fail for predictable reasons. Owners leave out indirect job costs like fuel, mobilization and supervision. They underestimate how quickly overhead grows as the business adds trucks, tools or admin support. Or they expect margins to stay steady even though materials or labor shift mid-year. The biggest mistake of all is treating the budget as a one-time project instead of something that evolves. Construction moves too fast for a set it and forget it approach. The more flexible and realistic your budget is, the more helpful it becomes. ## How Atlas Accounting Group Can Help Building a useful budget for a construction company takes more than plugging numbers into a spreadsheet. It requires understanding how your jobs flow, how your cash moves, and where your business is headed. That is where **[Atlas Accounting Group](/construction-accountants/)** comes in. Our team specializes in working with construction companies, plumbers, electricians, and HVAC contractors who want better financial clarity. We help you build budgets that fit your business, support your decision-making, and become more accurate over time. We also handle the bookkeeping, payroll, and tax planning behind the scenes so your numbers stay organized and your projections stay reliable. If you want a construction budget you will actually use all year long, we would be happy to help you build it. **[Reach out to learn more](/getting-started/)** and take the guesswork out of your financial planning. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## 10 Business Deductions In 2026 For Self Employed Owners URL: https://www.myatlasaccountant.com/blog/business-deductions-for-self-employed-owners/ Understand business deductions in 2026 for self employed owners. A clear, bookkeeping-first guide to tracking expenses and keeping your financials organized. February 9, 2026 # 10 Business Deductions In 2026 For Self Employed Owners Understand business deductions in 2026 for self employed owners. A clear, bookkeeping-first guide to tracking expenses and keeping your financials organized. ![](/_astro/business-deductions-for-self-employed-owners.DA4riL6H_1JMeo2.webp) By Atlas Accounting Group If you are self-employed, business deductions are not something you deal with once a year and then forget about. They show up quietly in your day-to-day work. Fuel stops between jobs. Materials picked up on the way to a site. Software subscriptions that keep your schedule moving. Insurance bills, shop rent, and tool purchases make it possible to get the work done. For many owners in construction and the trades, deductions feel abstract because they are often discussed at tax time, long after the work has already happened. In reality, deductions are created by how well your expenses are tracked and categorized throughout the year. Clean books are what turn everyday spending into accurate, defensible deductions. This guide walks through the most common categories of business deductions for self employed owners in 2026. ## How Business Deductions Work The IRS allows you to deduct expenses that are ordinary and necessary for running your business. In simple terms, that means costs that are common in your line of work and helpful for earning income. Just as important as the expense itself is how it is recorded. Business and personal spending must be clearly separated, and every expense needs documentation. A receipt, a mileage log, or a note explaining the business purpose can make the difference between a clean set of books and a messy one. From an accounting perspective, deductions are not about squeezing in write offs at the end of the year. They are the natural result of consistent tracking and accurate categorization. ## 1\. Materials, Supplies, And Job Costs For contractors and trades owners, materials and supplies are often the largest expense category. This includes items purchased specifically for jobs, as well as consumables like fasteners, adhesives, safety gear, and protective equipment. Delivery charges and freight tied to materials also fall into this category. From a bookkeeping standpoint, it helps to separate job specific materials from general shop supplies. When materials are assigned to jobs where possible, your job profitability reports become far more useful. Instead of guessing where margins are going, you can see it clearly in the numbers. ## 2\. Labor Costs And Subcontractors Payments to subcontractors, specialty trades, and temporary labor are a core part of many self employed businesses. Keeping this category clean starts with consistency. Vendor names should match across your bank account, accounting system, and year-end reporting. Labor costs should be clearly separated from owner draws and payroll so reports reflect true operating costs. Well-organized labor records make it easier to understand where your money is going and help your financials tell a clear story. ## 3\. Vehicles And Business Driving Vehicles are one of the most common and most misunderstood expense areas. Business use of trucks and vans may include fuel, repairs, maintenance, insurance, and registration, depending on how the vehicle is used. What matters most from an accounting perspective is that usage is tracked throughout the year. A mileage log or usage tracker works best when it becomes a habit rather than a reconstruction exercise months later. Many owners find it helpful to note the purpose of trips, such as jobsite visits, supply runs, or estimates, so records stay complete. ## 4\. Tools And Equipment Tools and equipment purchases range from small hand tools to larger items used over multiple years. Accurate recordkeeping means noting when the item was purchased, how much it cost, and where it is used. Keeping a simple equipment list can go a long way toward maintaining clean books and avoiding confusion later. When tools and equipment are tracked consistently, your financial reports better reflect the true cost of running the business. ## 5\. Shop, Warehouse, And Storage Costs Many self-employed owners operate out of a shop, yard, or storage space. Rent, utilities, internet, basic services, and maintenance related to these spaces are common business expenses. Keeping shop costs separate from job costs helps maintain clarity around overhead versus project expenses. This separation becomes especially important as businesses grow and overhead starts to increase. ## 6\. Insurance Expenses Insurance is a necessary cost of doing business and often a significant one. Common policies include general liability, workers’ compensation, commercial auto, and coverage for tools and equipment. From an accounting standpoint, it is important that policies are recorded under the correct business entity and matched to the appropriate time period. Clear insurance records help ensure your books stay accurate month to month. ## 7\. Phones, Software, And Office Tools Phones and software keep modern trade businesses moving. Mobile phones used for scheduling, dispatch, and customer communication are common expenses. Software for accounting, estimating, time tracking, and job management also falls into this category. When devices or plans are used for both business and personal purposes, it helps to be consistent about how business use is allocated and recorded. ## 8\. Advertising And Marketing Marketing expenses include websites, online advertising, vehicle wraps, signage, and local sponsorships. Grouping marketing costs consistently allows you to review spending over time and understand what supports growth. Clean categorization also makes it easier to compare months and spot trends without digging through individual transactions. ## 9\. Travel And Meals Related To Business Travel expenses tied to jobs, training, or required meetings are generally deductible when they are properly documented. This includes transportation, lodging, and other costs that are directly connected to business activity. From a bookkeeping perspective, the key is recording when the expense occurred, where you went, and the business reason for the trip, so it aligns with what is shown in your books. Meal deductions deserve extra attention in 2026, as the tax rules around meals have continued to evolve. Whether a meal is deductible now depends heavily on the situation and how it is categorized. Because of this, it is especially important to record meals accurately at the time of purchase. Notes should clearly state who was involved and the business purpose. When meals are tracked consistently and matched to the correct category in your accounting system, your records stay clean, and your checklist remains reliable without needing to reinterpret expenses later. ## **Business meals and travel deductibility checklist** **Business meals** Lunch and dinner provided at or near cost to employees at the employer-operated cafeteria| 0% Employee recreation (picnics, holiday parties, etc.) is primarily for the benefit of employees, other than highly compensated employees| 0% Meals are treated as employee compensation| 100% Lunch with the employee, infrequent meetings, business discussed| 100% Meals sold to employees at fair market value| 100% Meals eaten alone while traveling for business purposes| 50% Lunch with a customer on your road trip, no business discussed: Your meal| 0% Lunch with customer on your road trip, no business discussed: Customer’s meal| 0% Transportation and lodging expenses for a business trip| 50% Lavish and extravagant meal| 0% Transportation to/from the restaurant for a business meal| 0% **Travel expenses** Lunch with an employee or customer, no business discussed| 100% Per diem reimbursement up to the federal limit| 100% Expenses for travel as a form of education| 100% Transportation, living, and attendance expenses for an investment seminar where investment-related business is not your trade or business| 0% Expenses for travel as form of education| 0% Travel for charitable purposes with some personal pleasure: Charitable deduction| 0% _Source:_[_https://www.bakertilly.com/insights/guidance-for-2026-deductions-entertainment-expenses_](https://www.bakertilly.com/insights/guidance-for-2026-deductions-entertainment-expenses) \_ \_ ## 10\. Home Office Expenses Some self-employed owners qualify for home office expenses, but the rules are specific. The space must be used regularly and exclusively for business. A kitchen table or shared living space generally does not qualify. When a home office does meet the requirements, basic square footage notes and consistent expense tracking help support clean records. ## Why Clean Books Matter More Than The Deductions Themselves Deductions are only as good as the system behind them. When expenses are miscategorized or mixed with personal spending, financial reports become unreliable. Profit looks higher or lower than it really is. Job performance becomes harder to evaluate. Decisions start being made on incomplete information. Clean books create clarity. They allow deductions to flow naturally from your everyday activity and support accurate reporting at the end of the year. ## How Atlas Accounting Group Supports Clean, Deduction-Ready Books **[Atlas Accounting Group](/construction-tax-services/)** works with construction companies, plumbers, electricians, and HVAC owners who want their financials to reflect reality. We provide ongoing accounting built for trades businesses, job cost tracking that mirrors real workflows, and payroll and accounting systems that stay organized as the business grows. The result is financial reporting that is accurate, timely, and easy to understand. If you want business deductions in 2026 to feel straightforward rather than stressful, it starts with clean books. **[Atlas is here to help you build](/getting-started/)** and maintain a recordkeeping system that supports your work all year long. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Drive Your Business Success with a KPI Dashboard URL: https://www.myatlasaccountant.com/blog/business-success-with-a-kpi-dashboard/ Running a business comes with a hundred moving parts—and let’s be honest, it’s not always easy to keep track of what’s actually working. You might feel like things are going okay, but without a clear way to see your numbers, it’s hard to know for sure. That’s why we built a KPI dashboard. It gives… April 7, 2025 # Drive Your Business Success with a KPI Dashboard Running a business comes with a hundred moving parts—and let’s be honest, it’s not always easy to keep track of what’s actually working. You might feel like things are going okay, but without a clear way to see your numbers, it’s hard to know for sure. That’s why we built a KPI dashboard. It gives… ![](/_astro/business-success-with-a-kpi-dashboard.esUeVigy_1nVCdV.webp) By Atlas Accounting Group Running a business comes with a hundred moving parts—and let’s be honest, it’s not always easy to keep track of what’s actually working. You might feel like things are going okay, but without a clear way to see your numbers, it’s hard to know for sure. That’s why we built a KPI dashboard. It gives you a simple, real-time view of how your business is really doing—what’s going well, what needs attention, and where to focus next. In this article, we’re giving you a sneak peek at our [**KPI dashboard template**](/toolbox/), designed to help businesses like yours track performance, make better decisions, and keep things moving in the right direction. ‍ ## What’s a KPI Dashboard, and Why Does It Matter? [Our KPI dashboard](/toolbox/) at **Atlas Accounting Group**  is designed to make business tracking simple and effective. It’s divided into two main parts: * \*\*KPI Drivers  \*\*– **Company Overview:**  This section breaks down big goals into specific, actionable items. * \*\*KPI Dashboard  \*\*– \*\*Company Objective:  \*\*This tracks your progress over time so you can see what’s working. Each part is designed to help you measure, analyze, and optimize your business more effectively. Let’s break it down further. ‍ ### KPI Drivers – Aligning Actions with Results Think of this section as your business roadmap. It starts with setting clear goals for your company, then walks you through how to break those goals down into specific action steps.  You decide who’s responsible for each piece, how you’ll measure success, and what progress looks like in real terms. **Here’s what it includes:** * \*\*Goals:  \*\*What you want to achieve. * \*\*Action Items:  \*\*The specific tasks that move you toward your goal. * \*\*Key Influencers:  \*\*The team members responsible for getting it done. * **Scoring Mechanism:**  A simple way to measure whether it’s working. * \*\*Results Section:  \*\*A place to track what kind of impact your efforts are having. Instead of vague objectives or hopeful guessing, you have a clear structure that helps you track what’s working and what’s not. You’ll be able to spot who’s moving the needle and which areas might need extra attention.  The best part? It creates accountability and clarity without extra meetings or busywork. [![](/wp-content/uploads/2025/06/67f3862b71279646737e5888_AD_4nXd8tx3wXZ0Qh77SCNeHoSgRWOoq2YJjiPyYRxHzfDJFbpj3AedW4txEvwUxBg_9wvycjR1ioc8PYYrKQRI66nAADs_2_vW6h7s9il2TSzNQ29jB3w_LOWEVHtbPKPUPnjJibfdzOA.png)](/toolbox/) ### KPI Dashboard – Tracking Performance Over Time Once your goals are set, you need a way to measure progress. That’s the job of the KPI dashboard. It helps you: * Track financial and operational data over time. * Analyze how you’re doing month over month. * Compare quarterly and annual trends to fine-tune your strategy. * Assign data owners to make sure nothing falls through the cracks. It’s designed to help you understand how you’re doing month over month, quarter over quarter, and even year over year. And we use actual dollar amounts, percentages, and raw numbers so you’re not relying on gut instinct alone.  Instead of just looking backward, the dashboard helps you identify patterns and predict where things are headed. It’s not just about tracking—it’s about using the data to make smarter decisions moving forward. [![](/wp-content/uploads/2025/06/67f3862b42f8a91f4f7557d3_AD_4nXeVAN0-emiwuiFQesYN7jWLE1t5VYf5lqMSTZHBvmOWKwJmSOyGzuzXZCE_svNiqlHdjx6-VWB7TNsA6A2BQ-syKDhTGTBKm7jBlJQdGp6j_67QuoOYP12noS6huO1wC3IN8TXZVQ-1024x745.png)](/toolbox/) ## Why Your Business Needs a KPI Dashboard You know that feeling when you’re not totally sure how your business is doing—but you’re too busy to stop and figure it out? You might have a general sense that things are fine, or not fine, but you don’t have anything concrete to point to. That’s where a [KPI dashboard](/toolbox/) comes in. It gives you one place to see the stuff that actually matters—like how much you made, how profitable those jobs really were, how your team is performing, and whether you’re on track with your goals.  No more digging through five different spreadsheets or trying to remember what last month looked like. It’s not fancy or overcomplicated—it just gives you the clarity to make decisions without second-guessing everything. And when something’s off, you catch it early instead of finding out when it’s too late to fix. [![](/wp-content/uploads/2025/06/67f3862b8a4a1158301d1b31_AD_4nXewJuyNXv9EtTipPbFi7nlMdpRmYT9VM0EOSFxiFWwjYEISYZgq0lhaWt5U5hTw5iqDhzf-jc7Po5F2qgx1GXtzY12lktFFul2a91sztAJocEhkKgoUFdsTzUEC4HQk9S-MUfVEA.png)](/toolbox/) ## Get Our KPI Dashboard—Or Let Us Handle It for You If you want stronger results in the next few months, now’s the time to start tracking your performance. We’ve made it easy to jump in. You can grab the[**KPI Dashboard from our shop**](/toolbox/) and follow the step-by-step instructions to get your numbers in place.  Or, if you’d rather hand it off, we’ll take care of everything for you. At [**Atlas Accounting Group,**](/) we work with home service businesses using platforms like QuickBooks Online, ServiceTitan, and Housecall Pro. We handle the essentials—bookkeeping, payroll, sales tax filing, bill payment, and financial reporting—but we don’t stop there. Our goal is to help you actually use your numbers to grow your business, not just file them away at tax time. With our advisory services and monthly KPI dashboard review, you’ll always know where you stand—and where to go next. Ready to take control of your business finances? [‍**Book a Discovery Call with us today**](/getting-started/). We’d love to help you grow. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Can Your HVAC Company Afford to Hire in 2026? URL: https://www.myatlasaccountant.com/blog/can-your-hvac-company-afford-to-hire/ Can your HVAC company afford to hire in 2026? Learn how to calculate the true cost of a new hire and test cash flow to help you decide. March 9, 2026 # Can Your HVAC Company Afford to Hire in 2026? Can your HVAC company afford to hire in 2026? Learn how to calculate the true cost of a new hire and test cash flow to help you decide. ![](/_astro/can-your-hvac-company-afford-to-hire.BSoKx7Ra_148ooA.webp) By Atlas Accounting Group Running an HVAC business already stretches your attention in a dozen directions. You are managing service calls, customer expectations, and a workforce that is harder to retain each year. Somewhere in the middle of all that, the question of hiring often comes up. Not as a strategic discussion, but as a reaction. Phones ring too long. Jobs get pushed out. Overtime creeps up. Burnout becomes visible. In 2026, hiring decisions for HVAC companies may feel even heavier. Wages are higher, payroll taxes and benefits add up quickly, and cash flow timing matters more than ever. The real question is rarely “Can I find someone?” It is “Can my HVAC company afford to hire without creating financial stress six months from now?” Let’s walk through if your HVAC company owners can evaluate hiring in 2026 using real numbers and cash flow awareness, so growth doesn’t feel so risky. ## What “Afford To Hire” Really Means For An HVAC Business Affording a hire is not just about covering a paycheck. It means the business can absorb the full cost of the employee while maintaining margins, cash flow, and service quality. For most HVAC companies, this comes down to three basic tests. First is capacity. Do you actually have the work to keep another person productive? Missed calls, long scheduling delays, and excessive overtime are often clearer signals than gut feeling. Second is the margin. Will the hire generate enough gross profit to cover their full cost, not just their hourly wage? Third is cash flow. Can your business handle paying payroll and payroll taxes on a fixed schedule, while customer payments arrive later? If all three work together, hiring is usually sustainable. If one is weak, the hire often creates pressure elsewhere in the business. ## The 2026 Hiring Reality For HVAC Contractors Demand for HVAC services remains strong, but the labor market continues to be tight. National data shows an ongoing need for HVAC technicians, and many local markets feel even more pressure due to retirements, housing stock upgrades, and energy efficiency work. What has changed is that hiring mistakes are more expensive than they were a few years ago. Higher wages mean less room for error. A slow ramp, poor utilization, or weak pricing shows up quickly in cash flow. Successful HVAC companies model hiring decisions before making them and adjust their operations to support new team members faster. ## Step 1: Calculate The Fully Loaded Cost Of A New Hire The most common mistake HVAC owners make is focusing only on hourly pay. The true cost of an employee includes several layers. Start with direct compensation. This includes hourly wages or salary, expected overtime, and any bonuses or incentives tied to performance. Next, add employer payroll taxes and required costs. Employers are responsible for their share of Social Security and Medicare, along with federal and state unemployment taxes. Workers’ compensation insurance is also tied directly to payroll and can vary significantly by role and state. Then, account for benefits and indirect costs. Health insurance contributions, retirement plans, paid time off, uniforms, phones, training time, recruiting costs, and onboarding all count. Even paid holidays reduce billable hours while payroll continues. As a general check, many small businesses find that a full-time employee costs roughly 1.25 to 1.4 times base pay once everything is included. The exact number depends on benefits and overhead, but this range helps catch underestimation early. ## Step 2: Turn Payroll Into A Weekly Break-Even Number Once you know the fully loaded cost, the next step is translating it into something operational. Think in weekly terms. Payroll is paid weekly or biweekly, not annually, so weekly math keeps decisions grounded. Start with the fully loaded weekly cost of the hire. Then consider your target gross margin on labor. From there, calculate how much revenue that employee must generate each week to cover their cost and contribute to the business. Finally, convert revenue into billable hours using your real average billed labor rate, not your advertised rate. This forces an honest look at utilization; very few technicians bill forty hours every week. This exercise often reveals that the hire is affordable, but only if scheduling, dispatch, and pricing are tight. It also shows when the business needs to fix operations before adding payroll. ## Step 3: Confirm Demand Before Adding Fixed Payroll Strong demand makes hiring safer. Weak or inconsistent demand makes it risky. Operational signals are often the best indicators. Missed calls, long lead times, consistent overtime, and growing maintenance agreement bases usually point to unmet demand. Market signals also matter. HVAC companies tied heavily to residential replacement may experience different cycles than those focused on commercial or new construction. Understanding your local mix helps avoid hiring based on last season’s peak. The key is confirming that demand is sustained, not just seasonal or temporary. ## Step 4: Stress Test Cash Flow So Hiring Does Not Create Panic Even profitable HVAC companies can struggle with cash flow after a hire. Payroll and payroll taxes are fixed and frequent, while customer payments are not. A simple **[cash flow view](/toolbox/)** can make a big difference. Map payroll dates, payroll tax deposits, expected collections, and slower periods. This reveals timing gaps before they become emergencies. We suggest two safeguards to help reduce stress. The first is maintaining a minimum cash buffer, often one to two payroll cycles. The second is setting up financing options before you need them, when your numbers are strong. Cash flow planning does not eliminate risk, but it makes it visible and manageable. ## Step 5: Decide What Kind Of Hire You Actually Need Not every growth problem requires the same hire.  An apprentice or junior technician costs less but requires training and supervision. An experienced service tech ramps faster but comes at a higher cost. Install helpers can free up senior installers and improve cycle times. In some cases, adding a dispatcher or CSR unlocks more revenue than adding another technician. The best hire addresses the current bottleneck. If calls are missed, front office support may matter more than field staff. If senior techs are stuck on low-value tasks, support roles can protect billable hours. ## Step 6: Make The Hire Profitable Faster With A Clear Ramp Plan A slow or unstructured ramp is one of the highest hidden costs of hiring. The first 30 days should focus on onboarding, safety, systems, and expectations. Ride-alongs and clear standards reduce mistakes and callbacks. Days 31 to 60 should gradually increase responsibility, while tracking simple metrics such as billable hours, average ticket, and callback rates. By days 61 to 90, the goal is clarity. The technician should know their role, expectations, and growth path. Compensation and incentives should align with measurable outcomes. Clear plans shorten the time between payroll expense and real contribution. ## What to Do If You Cannot Afford A Hire Yet Sometimes the math says not yet. That does not mean growth stops. Improving pricing discipline, reducing callbacks, tightening collections, and protecting billable hours can increase capacity without adding payroll. Retention also matters as replacing a technician is often more expensive than keeping one. Subcontractors can help in the short term, but their true cost should be compared carefully against fully loaded employee costs. Small operational improvements often create the margin and cash flow needed to hire later with confidence. ## How Atlas Accounting Group Supports HVAC Companies Most HVAC owners do not need complicated financial strategies. They need clear numbers they can trust. [**Atlas Accounting Group**](/hvac-accounting/) helps HVAC companies understand their true labor costs, job margins, and cash flow so hiring decisions are based on facts. With accurate books, reliable payroll, and forward-looking cash flow planning, owners can evaluate growth without guessing. If you are considering hiring in 2026 and want to pressure test the numbers before committing, we are happy to help. [**A short conversation**](/getting-started/) can bring clarity to what your business can support and what steps come next. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## What You Need to Predict Weekly Cash Flow for Construction URL: https://www.myatlasaccountant.com/blog/cash-flow-for-construction/ Predicting cash flow for your construction business can be tricky.  Cash flow is the amount of money moving into and out of your business, and managing it effectively is essential so your company can pay employees on time, make equipment lease payments, and cover ongoing expenses.  Cash flow management is vital for any business. However,… August 12, 2024 # What You Need to Predict Weekly Cash Flow for Construction Predicting cash flow for your construction business can be tricky.  Cash flow is the amount of money moving into and out of your business, and managing it effectively is essential so your company can pay employees on time, make equipment lease payments, and cover ongoing expenses.  Cash flow management is vital for any business. However,… ![](/_astro/cash-flow-for-construction.CBhPy6Wg_ZfdR84.webp) By Atlas Accounting Group \_Predicting cash flow for your construction business can be tricky.  \_ Cash flow is the amount of money moving into and out of your business, and managing it effectively is essential so your company can pay employees on time, make equipment lease payments, and cover ongoing expenses.  Cash flow management is vital for any business. However, considering the nature of the construction industry and how projects can span over months or even years with customer payments received incrementally, construction businesses must be on top of cash flow so projects aren’t stalled or cancelled.  Before we get ahead of ourselves though, it is crucial to ensure the accuracy of three essential elements for your accrual-basis company to predict cash flow. These items include ensuring accurate accounts payable and accounts receivable and establishing bank feed connections.  Let’s discuss why these things must be set up properly first and solutions for fixing related problems so your construction business doesn’t run into cash flow issues. ‍ ## Accounts Payable Workflow Your accounts payable data lets you know the outstanding balance you owe creditors, vendors, and other parties.  Examples of balances on your company’s accounts payable include subcontractors, materials, leases, insurance, utilities, etc.  You need to make sure you have enough money on hand to make these payments timely so your business can continue operating as scheduled. If you are behind on subcontractor payments or have yet to pay for materials, it can have a spiral effect, delaying projects and causing damage to your company’s reputation. Some common challenges construction companies face with their accounts payable are duplicating or entering inaccurate data from invoices, not properly accounting for payment due dates, relying on manual data entry, or not having a dedicated staff to handle the financials.  Despite these challenges, there are steps and safeguards you can take to avoid mistakes or correct them going forward.  Consider utilizing accounting software to automate payments, record invoices, and manage data. Software can help reduce errors from manual entry and help track upcoming due dates so payments are not late or missed.  Hiring an accounting or bookkeeping staff to manage the finances can also minimize errors arising from individuals being overextended or lacking financial training.  ‍ ## Accounts Receivable Workflow Whereas accounts payable reflects what your company owes to other parties, accounts receivable tracks the outstanding amounts other parties owe your company.  Accounts receivable for a construction company typically consists of amounts owed from project clients.  Since payments are collected as projects progress, it is common for your business to carry a large accounts receivable balance. However, issues may arise when amounts are not collected promptly, causing downstream effects and delays in payments you need to make to others. Common mistakes companies make when it comes to their accounts receivable include not providing clear payment terms to customers, failing to either timely invoice or collect from customers, or offering credit to customers without properly vetting them first.  Luckily, these are all issues your company can easily address to ensure accurate accounts receivable data and improve cash flow.   Having clear and understandable payment terms and communicating those terms to customers will reduce customer confusion and delays. This is especially important in the construction industry, given the potentially extended intervals of time between payment due dates or requirements of completed project milestones necessary for invoicing.  If terms are not effectively stated or communicated with customers timely, they may not be focused on or cognizant of their payment obligations.  To ensure invoices are sent to customers promptly, you may want to consider implementing accounting software to help automate your process and implement regular system follow-ups.  Finally, performing credit checks before extending financing options to untrustworthy customers will help reduce the risk of customers potentially defaulting and reducing bad debt. ‍ ## Bank Feed Connection and Auto Pay Transactions The final obstacle to overcome before accurately predicting cash flow is setting up a bank feed connection and implementing auto-pay transactions. Bank feeds connect your bank account directly to your accounting software and report transactions to the software on a regular basis. This tool helps increase visibility regarding amounts coming into your business and what you are spending. Implementing a bank feed is essential to manage your business’s cash flow effectively. Without bank feeds, companies waste valuable time manually entering data into software and increase the potential for data entry errors. In addition to saving time and reducing errors, bank feeds also provide timely information, increase transaction visibility, and provide a centralized data hub so all your transaction data is stored in a single place. If your company hasn’t set up a bank feed yet, they are generally easy to set up and straightforward to use. In addition to implementing a bank feed connection, automating your payment process can also help improve your cash flow management. It’s common for businesses in the construction industry to have recurring amounts due to third parties.  Common examples include rent amounts, lease payments, and utilities. By implementing auto pay for these recurring transactions, you can ensure you make payments on time and reduce the possibility of missing payments and incurring late fees.  With auto-pay, you can typically choose when to pay amounts so you can configure a payment schedule conducive to your business. ‍ ## Need Help Predicting Your Cash Flow? If you’re concerned about your company’s cash flow projections, take a step back and consider other potential factors. Ensure your accounts payable and accounts receivable are accurate, set up a bank feed connection, and enable auto-pay for recurring transactions to start. Consider following our tips to ensure your data is correct and your processes function smoothly. If your company requires assistance with any of the items we discussed, we’re here to help. At Atlas Accounting Group, we specialize in helping construction companies identify issues to enhance cash flow projections. Don’t wait for cash flow problems to surface. [Reach out to us today](/getting-started/) to proactively address issues and prevent cash flow challenges. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How to Create a Cash Flow Forecast for Your Construction Business URL: https://www.myatlasaccountant.com/blog/cash-flow-forecast-for-construction-business/ Learn how to create a simple cash flow forecast for your construction or trades business so you can avoid shortfalls and stay profitable year-round. January 7, 2026 # How to Create a Cash Flow Forecast for Your Construction Business Learn how to create a simple cash flow forecast for your construction or trades business so you can avoid shortfalls and stay profitable year-round. ![](/_astro/cash-flow-forecast-for-construction-business.pRGpGfjr_Z1Ebwk0.webp) By Atlas Accounting Group If you run a construction company or trades business, you already know that cash flow can feel like a roller coaster. One month, payments are rolling in, and you’re flush with cash, but the next, you’re waiting on invoices, paying subcontractors, and wondering how you’ll cover payroll. Even if you’re profitable on paper, running out of cash can bring a project to a halt. That’s where you need to know how to create a cash flow forecast for construction business. It’s a powerful, real-world planning tool that all business owners need to sustain a business. Cash flow forecasting helps you see when money will come in, when it will go out, and whether there’s a shortfall on the horizon. Once you understand your cash flow, you can make confident decisions about hiring, equipment purchases, and which projects to take on next. _P.S. If you want an easier way to map all of this out, Atlas is releasing a simple_ [_**Cash Flow Forecast tool**_](/toolbox/) _built just_ _for contractors. More details below._ ## Why Cash Flow Forecasting Matters In Construction Cash flow challenges hit construction firms harder than most industries. You’re often paying for materials, equipment, and labor weeks before you get paid. Maybe your client holds back retainage until the project is done, or a progress payment gets delayed because an inspector hasn’t signed off. Those timing gaps can put serious pressure on your bank account. A cash flow forecast helps you see these timing issues before they happen. Instead of reacting when you’re already short on cash, you can make better decisions ahead of time. For example, holding off on a big equipment purchase or lining up a line of credit for the months that look tight.  It also helps you set better payment terms with clients and subcontractors, and gives your bank more confidence when you need financing for a new project. ## Step 1: Map Out Your Forecast Period The first step is to decide how far ahead you want to look. Most construction or trades businesses start with a 12-month forecast that’s broken down by month. That’s usually enough time to capture the ups and downs of your busy and slow seasons. But if you run larger, longer-term projects, then you might want to stretch your forecast period to 18 or 24 months. Next, use your current cash balance as your baseline or starting point for month one, and input everything that’s expected to come in and go out over time. ## Step 2: Estimate Your Cash Inflows Your cash inflows are all the ways money comes into your business. For most construction firms, that includes contract payments, retainage releases, and smaller service jobs. For example, if you do [HVAC](/hvac-accounting/) or [plumbing](/accountants-for-plumbers/) work, you might also have regular maintenance or emergency service income sprinkled throughout the year. When you enter these numbers into your forecast, focus on the time you expect to get actually paid instead of just listing your total revenue. If your client typically pays 30 days after invoicing, then make sure your inflows reflect that delay. Remember, you want to see a realistic picture so you can prepare for it, not the best-case scenario. ## Step 3: Estimate Your Cash Outflows Next, list your cash outflows, that’s everything you’ll need to pay. This includes direct costs like materials, labor, subcontractors, and equipment, as well as your overhead expenses that include things like rent, insurance, fuel, and software subscriptions. If you have loans or lines of credit, then include those payments too. Once again, pay attention to timing. If you order lumber in May but don’t pay your supplier until June, that cost belongs in June’s column. Be honest with yourself about when money really leaves your account. A good rule of thumb is to include a small buffer for unexpected costs, like equipment repairs or weather delays, since those are all part of running a construction business. ## Step 4: Build Your Monthly Forecast Once you’ve mapped out your inflows and outflows, plug them into a simple table or spreadsheet. Each month should show your opening cash balance, total inflows, total outflows, and closing cash balance. Your closing balance for one month becomes the opening balance for the next. You don’t need fancy software to start, Excel or Google Sheets works just fine. The goal here is to get clarity. At a glance, you want to be able to see whether your balance is trending up or down. That way, if you spot a dip coming three months out, you have time to make adjustments before it becomes a problem. If building all of this from scratch feels overwhelming, we have something that can help. Our upcoming \*\*[Cash Flow Forecast tool](/toolbox/) \*\*is designed specifically for contractors who want a simple way to plan ahead. It gives you a month-by-month calendar of what’s coming in and going out, along with revenue projections, expense breakdowns, and an ending cash balance so you can see whether you’re heading toward a shortfall or staying in the clear. ## Step 5: Test Different Scenarios One of the best parts about having a forecast is the ability to run “what if” scenarios. What if a major client delays payment by 30 days? What if material costs rise 10 percent? What if you land two big jobs at once? You can plug in the numbers into your spreadsheet and see how each situation affects your cash inflows and outflows.  When you model out these scenarios, it helps you make smarter decisions about your spending or collections. For example, you might decide to delay buying a new truck until after your cash balance recovers or negotiate partial progress payments instead of waiting for one big final check. Essentially, you want to ensure that you have enough cash in the bank to make payroll and for your business to run. ## Step 6: Review And Adjust Regularly A cash flow forecast isn’t something you do once and forget about. It’s a living document that should evolve as your projects change. Make it a habit to set aside time each month to compare your forecast against what actually happened. You can check if payments arrived later than expected or whether expenses ran higher on a job. Then use those insights to update your forecast for the next few months. The more you do this, the more accurate your forecast becomes. Over time, you’ll start to notice patterns in your business that help you plan better, like which clients always pay late or which months tend to be slow for work. ## Tips To Keep Your Cash Flow Healthy **Here are some tips that you can easily implement to keep your cash flow healthy:** * Send invoices as soon as milestones are reached, rather than waiting until the end of the week * Follow up on retainage or overdue payments consistently * Keep a small reserve fund for slow months, even if it’s just a few thousand dollars * Negotiate progress payments that match your cash outflows for materials and labor ## How Atlas Accounting Group Can Help Cash flow forecasting might sound intimidating, but it doesn’t have to be. It’s truly one of the most valuable tools for your business. If you want a simple way to put everything from this article into practice, our [**Cash Flow Forecast tool**](/toolbox/) can walk you through it month by month. At [**Atlas Accounting Group**](/construction-accountants/), we specialize in helping construction companies and trades businesses take control of their finances. We’ll help you build a cash flow forecast that’s specific to your business so you can keep your business stable year-round. Our team also handles payroll and tax planning, so you always have the full financial picture when making decisions. **[Reach out to book a discovery call](/getting-started/)** with us below. Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How Communication Can Make or Break Your Home Service Business URL: https://www.myatlasaccountant.com/blog/communication-in-home-service-business/ If you’ve ever had a job go sideways because “someone didn’t get the message,” you already know how important communication in home services business is. Maybe a tech showed up to a job without the right parts.  Maybe a customer thought they were getting a service you don’t even offer.  Or maybe your team is… March 17, 2025 # How Communication Can Make or Break Your Home Service Business If you’ve ever had a job go sideways because “someone didn’t get the message,” you already know how important communication in home services business is. Maybe a tech showed up to a job without the right parts.  Maybe a customer thought they were getting a service you don’t even offer.  Or maybe your team is… ![](/_astro/communication-in-home-service-business.Upt_E8VU_1H34Fw.webp) By Atlas Accounting Group If you’ve ever had a job go sideways because “someone didn’t get the message,” you already know how important communication in home services business is. Maybe a tech showed up to a job without the right parts.  Maybe a customer thought they were getting a service you don’t even offer.  Or maybe your team is just doing things their own way instead of following a clear system. Whatever the case, poor communication wastes time, kills profits, and frustrates everyone involved. The good news? Fixing communication isn’t that complicated. It just takes a few small tweaks—and suddenly, things run smoother, jobs get done faster, and you’re not constantly putting out fires. Let’s talk about where communication goes wrong in home service businesses and how to fix it. ‍ ## 1\. Your Team Doesn’t Know How Their Work Affects Profit Your employees aren’t just here to fix things—they’re a crucial part of keeping your business profitable. But if they don’t know that, how can they help? **For example:** * Do your techs know how much money is lost when they have to go back to a job for a callback? * Do they understand why it’s important to recommend service agreements instead of just doing the job and leaving? * Does your office team know how slow scheduling or bad dispatching can mess up the whole day’s profits? If they don’t know, we can’t expect them to improve. ### ✅\*\*  Here’s a quick fix:\*\*  Start every month by reviewing the top three ways your team can help protect profits and the top three ways they might be hurting them without realizing it. ‍ ## 2\. There’s No “Scoreboard” to Track Progress If no one can see the numbers that matter, they’re just guessing at what’s important. Think about a football game with no scoreboard. Players run around, but no one knows the score, the time left, or if they’re winning. That’s what running a business without shared metrics looks like. ### ✅\*\*Here’s what we recommend:  \*\* Set up a simple whiteboard in the shop or a dashboard in your CRM that tracks things like: * First-time fix rate * Number of service agreements sold * Response time averages * Callback percentage When your team sees the numbers, they start paying attention—and that’s when things improve. \_Psst… we wrote an entire guide on the non-financial metrics you should be tracking  \_[**_here_**](/blog/non-financial-hvac-kpis/) _._ ‍ ## 3\. No One Knows Who’s Responsible for What Have you ever had a situation where something important didn’t get done because everyone thought it was someone else’s job? This is what happens when you don’t assign clear ownership of tasks. **For example:** * Who’s responsible for tracking how techs are impacting profits? * Who’s in charge of making sure your pricing covers material and labor increases? * Who should be keeping an eye on customer reviews and feedback? If the answer is “I don’t know,” then it’s time to assign responsibility—because if it’s everyone’s job, _it’s no one’s job._ ### ✅\*\*  Here’s the takeaway:\*\* Write it down. Make a list of key tasks, assign them to specific roles, and check in regularly to make sure they’re getting done. ‍ ## 4\. Training Happens Once—Then Never Again Most home service businesses train employees when they start… and that’s it. But things change. Equipment changes, technology changes, even customer expectations change. If your team isn’t continuously learning, they’re falling behind. **For example:** * Your dispatcher doesn’t know how to handle price objections, so customers keep saying, _“I’ll think about it”_  and calling someone else. * Your techs don’t know how to explain maintenance plans in a way that makes customers say yes—so they don’t even try. * Your office staff isn’t trained on tracking job costs, so they miss billing for things that should’ve been charged. ### ✅ This one is an easy fix:   We recommend making training a regular thing. Even 15 minutes a week of training can make a huge difference over time. ‍ ## 5\. Operations and Finance Aren’t on the Same Page Your contractors are out in the field. Your bookkeeper is in the office. But both of them affect your bottom line, whether they realize it or not.  If there’s a disconnect between these two sides of the business, things start slipping through the cracks.  Techs might not pay attention to pricing because they don’t see the financial side of things. The finance team might not communicate job costs clearly, so techs don’t even realize when they’re going over budget.  And that leaves you stuck in the middle, constantly trying to explain things to both sides. ### ✅ The Fix?   Bring operations and finance together at least once a month to go over numbers, job costs, and anything that’s getting out of control. When both sides understand how their work impacts the bottom line, you’ll see fewer mistakes, fewer surprises, and a lot more profit staying in your business. ‍ ## 6\. Employees Resist Change Have you ever tried to introduce new software, a new pricing model, or a new scheduling process—only for your team to push back with, _“This is how we’ve always done it”_?  That resistance can cost you big time if it stops you from making necessary improvements. The key isn’t just forcing change—it’s getting buy-in. Your team needs to understand **_why_**  the change is happening and how it benefits them.  If they don’t see the value, they’ll ignore it, cut corners, or flat-out refuse to use it. ### ✅ Try this instead: Before rolling out any major change, take the time to explain why it’s happening. Show them how it makes their job easier, more efficient, or even more profitable for them (commission, bonuses, etc.). When they see the upside, they’ll be much more willing to adapt. ‍ ## How to Fix Communication in Home Service Business The good news is that you don’t need to fix everything at once—just pick one area to improve this month.  Choose one issue from this list that’s holding your business back and start there. Whether it’s tracking key numbers, setting up better meetings, or providing more training, the key is consistency. And don’t just tell your team what needs to change—make sure they understand _why_  it matters and how it helps them.  Over time, these small fixes will add up—and before you know it, your business will run smoother, your profits will be stronger, and you’ll spend less time putting out fires. ‍ ## Need Help Taking Action? We know it’s easy to read advice like this and think, _“Yeah, that makes sense.”_   But actually implementing these changes? That’s the hard part. That’s why we’re working on a\*\* _Protect Your Profits_  Planner Workbook\*\*—a hands-on guide designed to give you actionable steps and keep you accountable for making real improvements in your business. Be on the lookout for it in 2025! In the meantime, we’re always here to help.  You can [**book an introductory call**](/getting-started/) with our team by using the calendar below. Let’s talk about how you can start improving communication (and protecting your profits) in your home services business today.  Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## 6 Things Your Construction Accountants Can Make Better URL: https://www.myatlasaccountant.com/blog/construction-accountants-help/ Let’s face it. Engaging a professional accountant can feel unnecessary, especially if you’re a small construction company just starting out.  Perhaps you have not bagged many projects — yet costs are already on the roof.  But wait a minute. If you don’t engage professional accountants, it is the IRS — not your construction company —… October 4, 2023 # 6 Things Your Construction Accountants Can Make Better Let’s face it. Engaging a professional accountant can feel unnecessary, especially if you’re a small construction company just starting out.  Perhaps you have not bagged many projects — yet costs are already on the roof.  But wait a minute. If you don’t engage professional accountants, it is the IRS — not your construction company —… ![](/_astro/construction-accountants-help.DTP62Een_B6o7.webp) By Atlas Accounting Group Let’s face it. Engaging a professional accountant can feel unnecessary, especially if you’re a small construction company just starting out.  Perhaps you have not bagged many projects — yet costs are already on the roof.  But wait a minute. If you don’t engage professional accountants, it is the IRS — not your construction company — that may actually reap the benefits.  The following are six things your construction accounting firm can help with that you might not have considered. ‍ ## A Construction Accountant Can Help Improve Your Tax Strategy The tax code can be quite complex — even for general accountants.  Then again, contrary to what you may have in mind, the tax code is more than how much tax to pay.  The tax code comes with several provisions construction accountants can utilize to help reduce the company’s tax burden or improve cash flow. Some of these are designed as tax credits: amounts you can subtract, dollar for dollar, from the taxes you owe.  A fine example is t[he R&D tax credit for construction companies.](/blog/construction-company-r-d-tax-credit/) Construction accountants who know the nooks and crannies of the tax code can help improve a company’s tax strategy.  They’ll exploit certain favorable provisions otherwise lost in technical jargon or legalese.  And make no mistake. These tax savings are not amounts to sneeze at. Sometimes, they can run into thousands of dollars. ‍ ## Construction Accountants Can Help Improve Your Costing   If you’ve been in the construction industry for a while, you know that costing elements such as budgeting, staffing, and pricing can either make or break your bottom line.  There are few things as fatal as underestimating what a project will cost.  In some cases, cost overruns may be excusable, such as an unexpected disruption in the supply chain that eventually causes a spike in prices.  In many cases, however, underestimating costs boils down to human error — such as the failure to capture an overhead, for instance— or a scope creep. Scope creep is when certain additional tasks are suggested along the way that were not previously part of the contract agreement. Whatever the case, construction accountants can improve a company’s costing process to the extent cost overruns are significantly reduced — or even eliminated. ‍ ## Construction Accountants Can Improve Your Documentation & Workflows Because construction accountants know the importance of documentation, particularly in the regulatory environment and workflow process, they can improve your company’s documentation processes.  For instance, construction accountants know that to claim R&D credit from the IRS, they’ll need — not only payroll information for workers directly involved in R&D activities — but also project notes, design drawings, work plans, and such-like documents. This knowledge will motivate your construction accountant to improve the documentation systems — making them more reliable and effective.  And on the flip side, improving workflows will help streamline your accounting and induce considerable efficiency. ‍ ## Construction Accountants Can Improve Cash-flow Management and Financing While Pehr G. Gyllenhammar, by then the CEO of Volvo, may have been the first to write that “Cash is King,” he was certainly not the first to observe this eternal business truism.  And in the construction industry, perhaps more than any other industry, cash really is king.  This is because the construction industry is capital-intensive, and poor cash-flow management can see your business quickly come crashing down — stifled by its lifeblood. Of course, by their training, any accountant appreciates cash-flow management. But construction accountants appreciate cash-flow management more because they often deal with projects that have long financial lives.  Therefore, construction accountants are often well-placed to manage cash flows better and make accurate forecasts. ‍ ## Construction Accountants Can Help Source for a Better Construction Software This is not the time for calculators, black ledger books, and other business tools that were used before the discovery of Penicillin. Today, if you’re running a construction company, you’ll need relevant niche-specific software.  And this should be more than some accounting software such as Quickbooks.  You’ll need software that integrates financial accounting with other business essentials, including regulatory requirements. This includes taxes and their deadlines, employee laws, and the numerous industry guidelines out there. Because of their industry experience, construction accountants will help you get bespoke software for your company — or suggest improvements to the current software. At Atlas Accounting Group, we only work with software that integrates with Housecall Pro, ServiceTitan, QuickBooks, Gusto, and Jobber. ‍ ## Construction Accountants Can Help Improve Financial Statements Analysis In the construction industry, perhaps more than in other industries, proper financial statements can stand between success and failure.  Aside from giving an accurate picture of your financial position or performance, well-prepared financial statements can help a construction company secure a surety credit more easily.  And this is where a qualified and experienced construction accountant, who knows the kind of financial statements needed, including the necessary technical notes, comes in. Then again, construction accountants can help with financial analysis. For instance, they’ll look at your profit margins, the trends over time, and the industry averages. They can then give important recommendations for improvement. ‍ ## Want To Get On the Right Financial Track? You know the peace of mind that comes with engaging industry experts, that smile you get when a project finishes right on time and on budget. Our goal is for you to have that same smile when you think about your financials. We’ll do the heavy lifting for you and work to put more money in your hands. And here’s the thing; you can [get started right away](/getting-started/). [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## When Will My Construction Business Break Even? URL: https://www.myatlasaccountant.com/blog/construction-business-break-even/ Learn how to calculate when your construction business will break even. Discover the key numbers and data to improve for faster profitability. October 8, 2025 # When Will My Construction Business Break Even? Learn how to calculate when your construction business will break even. Discover the key numbers and data to improve for faster profitability. ![](/_astro/construction-business-break-even.CdwLSFeI_Z1tvq93.webp) By Atlas Accounting Group If you’re running a construction business, you’ve probably asked yourself, “When will my construction business break even?” It’s a question every business owner wonders about, and the answer isn’t as simple as picking a date on the calendar. Understanding your break-even point is crucial because it’s the moment your revenue covers all your costs, and from that point on, every dollar you earn contributes to profit. Let’s walk through how to get to that break-even point for your business and what practical steps to reach it faster.‍ ## How To Calculate Your Break-Even Point   The break-even point is when your total revenue equals your total costs. There’s no profit, no loss. It’s the financial milestone that tells you how much you need to earn just to cover your expenses.  **To calculate your break-even point, you need to understand your costs:** * **Fixed Costs:** These are expenses that don’t change, like office rent, salaries, insurance, and software subscriptions. * **Variable Costs:** These fluctuate with your workload, such as materials, subcontractor fees, and hourly labor. ‍The formula to find your break-even point in sales dollars is: **Break-even Sales = Fixed Costs ÷ (1 – Variable Costs ÷ Sales)** This tells you how much revenue you need to generate to cover both fixed and variable costs. ‍For example, if your fixed costs are $20,000 per month and your variable costs are 60% of your sales, the calculation would be: **Break-Even Sales** = $20,000 ÷ (1 – 0.60) = $50,000 This means you need to generate $50,000 in sales each month to break even. ‍Knowing your break-even point helps you make informed decisions about pricing, bidding, and growth. Otherwise, you might be underpricing your services, overextending your resources, or taking on projects that don’t contribute to your bottom line.‍ ## Getting To Break-Even Faster Now that you understand how to calculate your break-even point, the next step is turning that knowledge into action. Here are some practical steps you can take: ### ‍**Review Your Pricing‍** Take a hard look at how you price your jobs. Are you consistently covering both fixed and variable costs while leaving room for profit? Consider setting a target gross margin for each job type and stick to it.  For example, if a construction job costs $30,000 in materials and labor, aim to charge enough to cover that $30,000 plus your portion of overhead, and add a margin for profit.  Consistency is key. Avoid the trap of bidding low just to win a job, as that often pushes your business further from breaking even. ### ‍**Track Your Costs Like A Hawk‍** Start logging costs in real time for every project. Use spreadsheets, accounting software, or even simple checklists to track materials, subcontractor fees, and labor hours. Compare each job’s actual costs against your estimates.  This feedback loop lets you spot where you’re overspending, underestimating, or losing efficiency, so you can adjust before it becomes a problem. ### ‍**Increase Sales Strategically‍** Breaking even often means taking on enough work, but not just any work. Focus on projects that give you healthy margins and align with your expertise.  Look for ways to add complementary services, like maintenance contracts or inspections, which can provide a steadier stream of income. Expanding into new neighborhoods or commercial accounts can also help balance slower seasonal months. ### ‍**Improve Cash Flow Management‍** Even healthy businesses can run into trouble if cash flow is tight. Make deposits a standard practice for all jobs, and structure milestone payments for larger projects. Consider offering incentives for clients who pay early.  Keep a close eye on accounts receivable and follow up immediately on overdue invoices. The faster you turn jobs into cash, the sooner you’ll reach break-even. ### ‍**Control Job Costs And Scope Creep‍** One of the biggest threats to profitability is uncontrolled costs and scope creep. Standardize your estimates and job templates so every project starts with a clear plan. Require written approvals for change orders before additional work begins. Over time, use historical data from completed jobs to refine your pricing and estimates so they more accurately reflect reality. ### ‍**Monitor Progress And Adjust‍** Set up a simple dashboard that tracks your revenue, job costs, and contribution margin each month. Check it weekly if possible. If you notice trends moving away from break-even, act immediately. Adjust your pricing, reduce costs, or push for faster payment. The earlier you respond, the less impact a problem will have on your bottom line.‍ ## Need Help Navigating The Numbers? At [**Atlas Accounting Group**](/construction-accountants/), we specialize in helping construction businesses like yours understand and manage their finances. Whether it’s enhancing job costing systems, analyzing your break-even point, or planning for growth, we’re here to help you make informed decisions that lead to profitability. [**Reach out to us today**](/getting-started/) and let’s work together to build a solid financial foundation for your business.‍ [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Employee vs 1099 Contractor for Construction Businesses URL: https://www.myatlasaccountant.com/blog/construction-businesses-staffing/ Picture this scenario: You’re a construction business owner on the cusp of taking your company to the next level. You’re faced with an important decision – should you hire employees or engage 1099 contractors?  Each option presents its advantages and considerations, making it crucial to understand the implications and make an informed choice. In this… July 13, 2023 # Employee vs 1099 Contractor for Construction Businesses Picture this scenario: You’re a construction business owner on the cusp of taking your company to the next level. You’re faced with an important decision – should you hire employees or engage 1099 contractors?  Each option presents its advantages and considerations, making it crucial to understand the implications and make an informed choice. In this… ![](/_astro/construction-businesses-staffing.B6scrhVd_OdyG7.webp) By Atlas Accounting Group Picture this scenario: You’re a construction business owner on the cusp of taking your company to the next level. You’re faced with an important decision – should you hire employees or engage 1099 contractors?  Each option presents its advantages and considerations, making it crucial to understand the implications and make an informed choice. In this blog, we’ll delve deeper into this dilemma. By exploring each option’s benefits, drawbacks, and key factors, we’ll equip you with the knowledge necessary to navigate this decision confidently. Whether you’re an established construction company looking to expand your workforce or a budding entrepreneur ready to build your dream team, understanding the distinctions between employees and contractors is essential.  So let’s dive in. ‍ ## What is a 1099 contractor? In the realm of the construction business, the term “1099 contractor” may sound like a cryptic code. Fear not, for we shall decode it for you. A 1099 contractor, also known as an independent contractor, is an individual or a business entity that provides services to your construction company on a project-by-project basis.  They are not your employees but operate separately – **responsible for their own taxes, insurance, and operational expenses.** Think of them as skilled mercenaries, bringing their expertise to the table, wielding their tools of the trade with finesse. They offer flexibility, specialized knowledge, and the ability to handle specific tasks without the commitment of a traditional employment relationship. However, as with any choice, there are nuances to consider. Let’s see how they compare with the traditional employee. ‍ ## The difference between an employee and a contractor for a construction business ‍ When staffing your construction business, it’s essential to understand the distinction between an employee and a contractor. Now that we have established what a contractor is, let’s see how they weigh up against an employee, noting any key differences. Employees are integral team members who work under your direction and provide stability and adaptability. Contractors, on the other hand, operate independently, offering specialized skills on specific tasks or projects.  When hiring a 1099 contractor, you need to compose a detailed contract that outlines the scope of work for the project to be completed – think of it as a detailed brief that you may give one of your employees. The scope of work is a document that lays out the duties which the contractor must carry out, how long a project should take, how much it will cost, and how changes, if any, are to be handled. By creating a scope of work for contractors, you mitigate the risk of misunderstandings, disputes, and legal issues that may arise from unclear expectations. You’re basically protecting both yourself and your contractor may laying out the scope of the work in a way that’s legible and easy to understand. Legally and financially, employees require employers to handle taxes, insurance, and labor law compliance. Contractors, however, handle their own tax obligations, insurance coverage, and legal compliance, saving you the hassle of the various administrative duties you would have otherwise had to do! It, therefore, becomes evident that control and independence are defining factors when choosing a new employee over a contractor.  Without sounding too barbaric, it’s safe to say that as a business owner, you have control over employees, providing instructions and policies. Contractors, though, work independently using their own methods and equipment. One of the most significant differences between a 1099 contractor and an employee is that they are paid and taxed separately, which can be tricky. Cost-wise, employees involve fixed expenses like salaries, taxes, and benefits, including the likes of health insurance, paid vacation, and company cars.   Contractors offer flexibility in managing costs based on project milestones or predetermined contracts. In short, contractors manage their own taxes and outgoings, so you don’t have to worry about the added fuss! ‍ ## Pros and cons of hiring an employee in construction So, now you know the differences between an employee and a contractor. But when it comes to your business, which one is more suitable for you?  We’ve compared the pros and cons of each, below!  First up: employees. ‍ ### Pros * \*\*Commitment and Loyalty:  \*\*Employees bring dedication, fostering long-term loyalty and stability. * \*\*Control and Direction:  \*\*With employees, you have greater control over work methods, schedules, and tasks. * \*\*Skill Development:  \*\*Employees offer opportunities for skill development and long-term growth. They’re going to be more inclined to work harder to make their way among the ranks. ### Cons * \*\*Cost and Administrative Burden:  \*\*Employing workers involves expenses beyond wages and adds administrative complexity. * \*\*Limited Flexibility:  \*\*Hiring employees may limit workforce flexibility during project fluctuations. * **Legal Obligations:**  As an employer, you must navigate legal obligations and compliance with employment regulations. By considering these factors, you determine if hiring employees suits your business needs. ‍ ## Pros and cons of working with a contractor in construction We understand that picking and choosing between hiring an employee or contractor may be difficult. So to help streamline your decision, we’ve compiled a list of the pros and cons between the two below. ‍ ### Pros * **Expertise and Specialization:**  Contractors bring specialized skills and expertise to handle specific tasks or projects – tasks that may be difficult to complete if your employees are yet to have the specific expertise required. * **Cost Savings:**  Hiring contractors can be cost-effective as you only pay for their services on a project basis, without long-term commitments. * **Flexibility and Scalability:**  Contractors offer flexibility in adjusting workforce size based on project demands, allowing scalability. ### Cons * \*\*Limited Control:  \*\*Working with contractors means relinquishing some control over their work methods and schedules. * **Dependency on Availability:**  Contractors may have multiple clients, which could affect their availability and responsiveness. * **Knowledge Transfer and Retention:**  As contractors come and go, retaining project-specific knowledge within the business can be challenging. ‍ ## The ultimate decision: employee or contractor for construction? We have now covered employees’ and contractors’ differences, advantages and drawbacks. However, you may think, “I still don’t know what is best for me?”. If this is the case, now is the time to look at the specific needs of your business and how they relate to what we’ve learned. Think of the following: **Assess the nature of the work you need doing.**  For example, consider employees for core functions, such as ensuring continuity and maintaining business performance, and use contractors for specific projects. \*\*Determine the level of behavioral control needed.  \*\*Employees integrate into your structure; contractors offer autonomy. \*\*Evaluate the specialized skills required.  \*\*Contractors bring niche expertise; employees can be trained to the standards set by your company. \*\*Analyze financial implications.  \*\*Employees have benefits and taxes; contractors offer flexibility from long-term fixed costs. Which do you need to prioritize right now? \*\*Assess your ability to supervise.  \*\*Employees require more oversight; contractors work independently. **Align with your business goals.**  Employees build loyalty; contractors adapt to changing needs. Where does your construction business sit with these points? With a comprehensive understanding, make the decision that aligns with your construction business’s vision. \*\*Most importantly, however, is that you do not forget to classify your workers accordingly.  \*\* There are certain consequences that come with misclassifying your workers as contractors or vice versa, including fines, tax penalties, and in extreme cases, criminal charges! ‍ ## Constructing success, your way Building a successful construction business requires smart decisions, and choosing between employees and contractors is crucial. And, like everything else necessary to ensure your business’ success, there’s no one-size-fits-all approach.  The right choice depends on your unique circumstances, business goals, and project needs, and you can also consider a combination of employees and contractors for the best outcome. But if you’re still unsure, you can [contact us](/getting-started/). We have a proven track record of assisting businesses just like yours in making the best decision for them. Together, let’s construct greatness in the industry. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Download Your Construction Chart of Accounts 2025 URL: https://www.myatlasaccountant.com/blog/construction-chart-of-accounts-2025/ In the construction industry, you have a million things to track: various projects, materials, suppliers, employees, contractors, tools, bills, and more.  Now imagine that you need to find out what you bought for $2,932.32 last February at Home Depot… and why.  Perhaps your operations manager or worse, the IRS, needs to see all of the receipts… June 5, 2023 # Download Your Construction Chart of Accounts 2025 In the construction industry, you have a million things to track: various projects, materials, suppliers, employees, contractors, tools, bills, and more.  Now imagine that you need to find out what you bought for $2,932.32 last February at Home Depot… and why.  Perhaps your operations manager or worse, the IRS, needs to see all of the receipts… ![](/_astro/construction-chart-of-accounts-2025.Cr70dSDK_Z22L5Sg.webp) By Atlas Accounting Group In the construction industry, you have a million things to track: various projects, materials, suppliers, employees, contractors, tools, bills, and more.  Now imagine that you need to find out what you bought for $2,932.32 last February at Home Depot… and why.  Perhaps your operations manager or _worse_ , the IRS, needs to see all of the receipts in the business from May to November last year.  Are you going to hunt through a pile of receipts in your glovebox?  We hope not!  This is where your chart of accounts comes in.  In today’s blog, we’re going to go over what the chart of accounts is, why you need one (_pssst.. see example above_), and how to create a chart of accounts for your construction business.  Let’s dive in.  ‍ ## What is a chart of accounts?   First things first, let’s discuss what a chart of accounts is.  An easy way to think about it is like a table of contents for your finances. It’s an ordered list of sections, or categories, for all of your transactions.  More often than not, it’s uploaded to your bookkeeping software (QuickBooks, Xero, etc.) to help organize all of your financial transactions.  With a chart of accounts, everything from an invoice to a utility bill is recorded into an appropriate category, making it easy for you to locate any piece of financial data at any time.  Here’s a sample of what that could look like for a construction chart of accounts:  > **Construction Costs** 610 Materials 620 Labor 630 Subcontract 640 Equipment 690 Other ‍ ## Why is a chart of accounts important?   A chart of accounts is important because it provides consistency and accuracy in financial reporting. Without it, your bookkeeping software will just become a vast pit of various transactions – aka your glovebox – with no order or organization to it at all. Additionally, putting your transactions into designated categories helps you generate financial reports, and makes it easier to track and analyze financial trends. Plus, it ensures compliance with accounting standards and regulations, which is essential for audits and financial reporting. ‍ ## How do you use your construction chart of accounts? The chart of accounts is most commonly used in your bookkeeping or accounting software, and depending on which software tool you use, the process for uploading your chart of accounts will differ.  For QuickBooks, you can follow these instructions:  1. Sign in to QuickBooks Online. 2. Select Settings ⚙. Then select Import Data. 3. Select Chart of Accounts. 4. To upload a file from your computer, select Browse and choose the file. Then select Open. 5. Select Next. 6. Map your spreadsheet to QuickBooks fields 7. Import your chart of accounts For Xero, you can [follow these instructions](https://central.xero.com/s/article/Import-a-chart-of-accounts-template-into-Xero-HQ). ‍ ## Download your construction chart of accounts template 2025 ![](/wp-content/uploads/2025/06/66d1acf2b4161c9dce220922_6475a2fb8661e084c5175764_Construction20Chart20of20Accounts20Template-1024x576.png) While your construction business may be more complex than the average small business, the good news is that your chart of accounts doesn’t need to be.  To make it easy for you, we’ve made a template of the construction chart of accounts that we use with our clients.  > \*\*Note: your chart of accounts should be unique to your company, and will vary depending on how you track your projects. To get help with your specific chart of accounts, you can reach out to our team anytime.  \*\* [Click to Make a Copy Of The 2025 Construction Chart of Accounts](/downloads/Atlas-Standard-Chart-of-Accounts.xlsx) ![](/wp-content/uploads/2025/06/66d1acf2b4161c9dce220925_6475a009ed4e2e778dd7aca6_Screenshot202023-05-3020at205.04.1720PM.png) ‍ ## Do you need help organizing your construction bookkeeping?   We hope you’ve enjoyed our brief overview of the construction chart of accounts. > [You can download your own chart of accounts template here.](/downloads/Atlas-Standard-Chart-of-Accounts.xlsx) However, we’ve only touched the tip of the iceberg when it comes to keeping healthy books for your construction business.  If you have more questions, need confirmation, or just want someone to take bookkeeping off of your hands altogether, we’re here to help.  It’s what we’re here for!  [Simply use our form here to get started.](/getting-started/) Until next time!  [Download the free construction chart of accounts template](/downloads/Atlas-Standard-Chart-of-Accounts.xlsx) [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Construction Company Claims with the R&D Tax Credit URL: https://www.myatlasaccountant.com/blog/construction-company-r-d-tax-credit/ Imagine accessing a “secret cash stash” to help expand your construction company’s operations.  Like investing in that drilling machine you’ve been eyeing, onboarding new employees to increase productivity, or purchasing new materials for your business? That would be a dream come true, huh? Well, there might actually be a way to achieve this without a secret stash,… June 22, 2023 # Construction Company Claims with the R&D Tax Credit Imagine accessing a “secret cash stash” to help expand your construction company’s operations.  Like investing in that drilling machine you’ve been eyeing, onboarding new employees to increase productivity, or purchasing new materials for your business? That would be a dream come true, huh? Well, there might actually be a way to achieve this without a secret stash,… ![Two electricians inspect work inside a building.](/_astro/construction-company-r-d-tax-credit.CWOhBkyh_qlQDe.webp) By Atlas Accounting Group Imagine accessing a _“ secret cash stash”_ to help expand your construction company’s operations.  Like investing in that drilling machine you’ve been eyeing, onboarding new employees to increase productivity, or purchasing new materials for your business? That would be a dream come true, huh? Well, there might actually be a way to achieve this without a secret stash, and it’s called: the **R &D Tax Credit**.  It’s been around since 1981, but it’s one of the most overlooked and lucrative tax credits in the US that construction companies qualify for. In this blog post, we’re discussing what the R&D Tax Credit is, why it’s suitable for your construction company, and what you need to qualify for it. Let’s dive in. ## What is the R &D Tax Credit? The Research and Development (R&D) Tax Credit is a tax credit that supports companies’ growth by offsetting some of their costs of research and development. > \*\*In a nutshell, the IRS will subsidize certain activities in your construction business that qualify as R &D to incentivize innovation and encourage growth investment. \*\* Therefore, the R&D Tax Credit can help you increase cash flow and maximize savings during hard and uncertain economic times. While it’s often overlooked by many construction companies, R&D takes place during many different phases of a construction project, including initiation, predesign, off site fabrication and building information modeling.  Each activity has a small element of qualified R&D expense that can add up to big savings.  “[Less than 3 in 10 businesses](https://www.uschamber.com/co/run/finance/research-and-development-tax-credit) who qualify for the credit actually claim it, while virtually every large company makes the claim.” ![](/wp-content/uploads/2025/06/6475f8c44c2eb8f08210db2d_58e916d0-1024x640.png) ## Why is the R &D Tax Credit Good for a Construction Company? If you’re not convinced R&D tax credit is worth your effort, here are just a few of the benefits that you can enjoy from claiming the credit: * It provides an immediate source of cash for many small and mid-size companies * It can create a significant reduction of current and future years’ federal and state tax liabilities * It is an actual dollar-for-dollar credit against taxes owed or taxes paid. Additionally, the taxpayer may be able to expense all qualifying R&D costs in the year incurred * More than $7.5 billion in federal R&D tax credits alone are given out annually * A business can take the credit for all open tax years (generally the last three or four years plus the current year). Additional years may be available if the taxpayer is in a net operating loss or alternative minimum tax position * Tax credits can be carried forward up to 20 years * In addition to the federal R&D tax credit, many state R&D tax credits are available And did we mention it’s free cash? ‍ ## What Tasks Qualify Under the R &D Tax Credit? It’s likely that your construction business is already doing qualified R&D activities in every day jobs without even realizing it.  For an activity to be considered a QRA (Qualified Research Activity), it must rely on chemistry, physics, and engineering; it must also involve testing and evaluating procedures. Here are a few examples of construction tasks that could qualify for the R&D Tax Credit: ### Qualifying Research Activity (QRAs) * Modifying existing techniques or processes * Introducing the use of new technology or material that hasn’t been used before due to technical risks * Designing or developing new or alternative structures * Developing construction solutions to save time * Identifying and adapting new construction tools to conserve the environment and improve efficiency *  Creating new electrical and mechanical systems in buildings * Mathematical modeling to predict and solve building problems ### Qualifying Research Expenditures (QREs) * **Contract research** : Payment to freelance or any outside consultants for construction designs or outside testing. * **Wages** : Wages of the professionals supervising, assisting, and performing the R&D qualified activities. * **Supplies** : Cost of technology and materials used in developing new prototypes, pilot designs, and models. ‍ ## How Much Can You Save from the R &D Tax Credit? How much your construction company can save on taxes with R&D Tax Credit comes down to the activities performed and the size of your business. The federal credit amount ranges from 5-10% of your qualifying R&D expenses, in any given year. And you can claim even more through state R&D tax credits.  So, let’s say you spend $200,000 on research activities in 2023, you will be able to claim up to $20,000, dollar for dollar against your federal taxes. We found this [useful calculator to help](https://www.kbkg.com/research-tax-credits/research-development-tax-credit-calculator).  > **In general, you can expect to save tens of thousands, if not hundreds of thousands of dollars, depending on the number of expenses that qualify for the credit.** New businesses can also claim an R&D tax credit of up to $250,000 per year against their payroll taxes, as long as they make less than $5M in revenue and have been in business less than 5 years.  We recommend working with your [experienced construction accountant](/construction-accountants/) to determine how much you can save overall in your business.  ‍ ## What Documentation Do You Need? While claiming the R&D Tax Credit isn’t rocket science, it’s not as simple as checking boxes, either.  There are due diligence steps that you’ll need to take and document along the way in order to qualify for the credit.  The first step in doing this right is getting the correct documents in order, which include the following: * Project notes, including test records, design drawings, blueprints, marketing materials, and other documents showing any processes that impact your research. * Timesheets records for meetings, payroll, work plans, and other R&D qualified eligible activities *  Invoice and receipts of contractors who do third-party research for your company * Payroll information for employees or managers directly involved in R&D activities. * General ledger reports with a list of supplies and expenses related to R&D and which ones are not. What you **can’t**  do is estimate your expenses –  it’s a bad practice that will end up costing you more in the long run. ‍ ## So, What Now? We can agree on two things; as a construction company, taking advantage of the R&D Tax Credit is in your best interest. And two, it will take a lot of work to achieve that. Instead of using a crazy amount of time trying to figure out what to do, you can outsource it to us. We will help you with the following: * Identify what activities in your construction business could qualify for R&D tax credits * Do a comprehensive review of these activities to maximize your claim * Work with your tax preparer to ensure that you are taking full advantage of the tax savings We’ve successfully done this for many clients and already have a working procedure. Ready to save in your construction business?[Let’s talk](/getting-started/#start). [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Construction Equipment Depreciation Explained URL: https://www.myatlasaccountant.com/blog/construction-equipment-depreciation-explained/ Ever wondered how your construction equipment’s value changes over time? As you put your gear to work, it naturally loses value from everyday use.  ‍But it’s not just wear and tear—new technologies and evolving standards can make older equipment less valuable. ‍Depreciation might sound like just another accounting term, but it has real implications for… February 20, 2025 # Construction Equipment Depreciation Explained Ever wondered how your construction equipment’s value changes over time? As you put your gear to work, it naturally loses value from everyday use.  ‍But it’s not just wear and tear—new technologies and evolving standards can make older equipment less valuable. ‍Depreciation might sound like just another accounting term, but it has real implications for… ![](/_astro/construction-equipment-depreciation-explained.DHX_o09-_139bTR.webp) By Atlas Accounting Group Ever wondered how your construction equipment’s value changes over time? As you put your gear to work, it naturally loses value from everyday use.  **‍** But it’s not just wear and tear—new technologies and evolving standards can make older equipment less valuable. **‍** Depreciation might sound like just another accounting term, but it has real implications for your bottom line. Understanding how depreciation works, how to record it, and how it impacts your finances can make a big difference for your business. **‍** In this article, we’ll dive into the essentials of equipment depreciation, reveal the best methods for tracking it, and explore how it affects your overall financial health. ‍ ## What Is Depreciation? Depreciation is the allocation of a fixed asset cost over its useful life. Since there’s no direct way to determine the exact amount of depreciation, accountants use estimates instead. The estimated depreciation expense doesn’t reflect the “actual cost” of the fixed asset’s deterioration or decrease in value. **‍** As a construction company, depreciation plays an important part in how you value your assets and report the cost allocated to expenses. Depreciation can help reduce your tax dues. That’s why maximizing every penny of depreciation can yield higher tax savings. ‍ ### Useful Lives The useful life of an asset is the main basis for how depreciation is allocated. Regardless of your chosen method, the computation will always include the useful life. Determining useful life can be based on experience. If you have owned similar assets in the past, you can use the valuable lives of those assets. But if you want to be more definite, you can use the [**IRS’ prescribed useful lives**](https://www.irs.gov/pub/irs-pdf/p946.pdf) for different types of fixed assets as an alternative. ‍ ## Depreciation under MACRS The **Modified Accelerated Cost Recovery System (MACRS)**  is a depreciation method that accelerates the depreciation of fixed assets during their first few years. Its goal is to give higher tax benefits in the earlier years when the asset is expected to be used in daily operations. **‍** Under MACRS, you can choose between the **General Depreciation System (GDS)**  or the **Alternative Depreciation System (ADS)**.  * Under GDS, you can select the following depreciation methods: straight-line method, double-declining balance method, and 150% declining balance method. The recovery periods under GDS are shorter than in ADS, resulting in higher depreciation deductions in the earlier years. * Under ADS, you can only select the straight-line or double-declining methods. The recovery periods under ADS are longer than in ADS, resulting in a more even depreciation deduction. **‍** As a construction business, it’s your choice whether you pick ADS or GDS for construction equipment depreciation. If you want higher tax benefits, pick GDS because it has shorter recovery periods. Otherwise, picking ADS gives you longer depreciation deductions for longer periods.  ## Depreciation Methods The first three depreciation methods below are the allowed depreciation for tax purposes. However, for general knowledge, we’ve included a depreciation method also used as an alternative to the declining balance methods. ### Straight-line Method The straight-line method is by far the easiest depreciation method. It is a uniform depreciation method throughout the fixed asset’s useful life. Under this method, you report the same depreciation expense every year until the end of the asset’s useful life. **The formula for this method is:** > **Straight-line Depreciation = (Cost – Residual Value) ÷ Useful Life‍** The residual value is the amount you expect to sell a fully depreciated asset. However, you can set it to zero if it has no salvage value. **For example, let’s assume the following information:** * Cost: $100,000 * Residual Value: $20,000 * Useful Life: 20 years **‍** The depreciation expense under the straight-line approach is: > **Depreciation Expense**  = ($100,000 – $20,000) ÷ 20 years = **$4,000** ‍ ### Double-declining Balance Method The double-declining balance (DDB) method is a depreciation method that reports higher depreciation in earlier years. To determine the DDB rate, we simply multiply the straight-line rate by 200%, as shown in the formula below: > \*\*Straight-line Rate =  \*\*1 ÷ Useful Life > **DDB Rate**  = (1 ÷ Useful Life) x 200% **‍** In the first year, the DDB method may report twice the depreciation under the straight-line approach. Let’s use the same data from the previous section to illustrate. > \*\*DDB Rate  \*\*= (1 ÷ 20 years) x 200% = 10% > **DDB Depreciation, Year 1**  = $100,000 x 10% = **$10,000** ‍ ### 150% Declining Balance Method Like the DDB, the 150% declining balance method follows the same process. Instead of multiplying the straight-line rate by 200%, we multiply it by 150%. > **Straight-line Rate = 1 ÷ Useful Life** > \*\*150% Declining Rate  \*\*= (1 ÷ Useful Life) x 150% **‍** The 150% declining balance method is less aggressive than DDB. Let’s use the data again. > \*\*150% Declining Rate  \*\*= (1 ÷ 20 years) x 150% > **150% Declining Rate = 7.5%** > **150% Declining Depreciation, Year 1**  = $100,000 x 7.5% = **$7,500** ‍ ## Sum-of-the-years Digits Method The **sum-of-the-years digits (SYD)**  method is also an accelerated method that uses the sum-of-the-years as the denominator for the depreciation computation. We compute it as: > **n = n(n +1) ÷ 2‍** So, for a five-year life, the sum of the years digits is 15. The formula above provides convenience, so you don’t have to manually add all numbers like 5+4+3+2+1 just to arrive at 15.  > **SYD, Year 1**  = 5/15 x $100,000 = **$33,333** ‍ ## Our Final Thoughts on Construction Depreciation Depreciation isn’t just a technical detail—it’s a powerful tool for reducing your taxable income and saving money in the long run. At [**Atlas Accounting Group**](/), we’re here to help your construction business make the most of depreciation tax deductions and plan effectively for the future. **‍** If you need extra support with depreciation or have questions about the process, our team is ready to assist. Head over to our [**Getting Started page**](/getting-started/) and book a call to explore how we can help you maximize your savings. **‍** Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Construction Financing Guide: Loans, Grants, & Other Options URL: https://www.myatlasaccountant.com/blog/construction-financing-guide/ Every business owner has a love-hate relationship with money: we love to make it and hate to see it go. Regardless of whether you are a contractor, a subcontractor, or a developer within the construction business, you need to be aware of all the financing options available to help you with the funds you need… September 1, 2023 # Construction Financing Guide: Loans, Grants, & Other Options Every business owner has a love-hate relationship with money: we love to make it and hate to see it go. Regardless of whether you are a contractor, a subcontractor, or a developer within the construction business, you need to be aware of all the financing options available to help you with the funds you need… ![](/_astro/construction-financing-guide.ycrn5WOC_1d1raX.webp) By Atlas Accounting Group Every business owner has a love-hate relationship with money: we love to make it and hate to see it go. Regardless of whether you are a contractor, a subcontractor, or a developer within the construction business, you need to be aware of all the financing options available to help you with the funds you need to pay for materials, equipment, labor, and other expenses.  However, getting paid for your work can take a long time, especially if you have to deal with delayed payments, retainage, or disputes. That’s why you need to know how to navigate the world of construction financing and find the best funding options for your needs and goals. And, that’s why we’re here, to bring you this guide to all things loans, grants, and funding. ## How to Get Financing for Construction Companies Construction financing is an umbrella term that covers the various forms of debt capital that help builders improve their cash flow by giving them access to funds or allowing them to defer payment for expenses.  In other words, it refers to the variety of options available to contractors, suppliers, and other construction businesses to access capital when they need it.  Some of these options include: ‍ * **Small Business Association (SBA) loans:**  A 504 SBA loan is one that comes from the US government and a private lender with an aim to help small businesses buy or improve major assets. It has a low-interest rate and longer repayment terms, making it an attractive option for those who meet the criteria. * \*\*Home improvement financing:  \*\*These loans work by allowing homeowners to borrow money for renovation or repair. It can be offered by contractors, banks, credit unions, or online lenders. * **Trade credit:**  In the simplest terms, trade credit is a type of financing that allows contractors or suppliers to purchase goods or services from another business on credit, without paying upfront. It can be offered by manufacturers, distributors, or wholesalers. It can come in the form of an invoice, a bill of exchange, or a promissory note. * \*\*Line of credit:  \*\*This is a type of financing that allows contractors or developers to borrow money up to a certain limit from a lender, without having to apply for a new loan each time. It can be offered by banks, credit unions, or online lenders. It can come in the form of a revolving credit or a term loan. * **Project cost financing** : This refers to the funding of long-term projects, which is then paid back gradually from the cash flow which the project generates. * \*\*Business credit card:  \*\*The most well-known type of funding, a business credit card allows business owners and contractors to pay for expenses using a credit card. Though this can come with some benefits depending on the rewards a card holds. * **Invoice factoring:**  This is a type of financing that allows contractors or subcontractors to sell their unpaid invoices to a third-party company (called a factor) at a discount. The factor then collects the full payment from the customer and pays the contractor the remaining balance minus a fee. * \*\*Equipment financing:  \*\*In the construction business, equipment can be of the highest cost. Equipment financing is a type of funding that helps contractors or developers in purchasing or leasing equipment for their projects.  ## Best types of financing for construction companies Like with most things to do with business, there’s no one-size-fits-all approach to financing. Instead, you need to ask yourself the right questions which help guide you towards the best type of financing for your construction company.  Examples of these include:  * Are you a start-up, an established business, or an expanding business? Different types of financing may suit different stages of your business growth and development. * Are you working on a residential, commercial, or industrial project? Is it a small-scale or large-scale project? Different types of financing may suit different types of projects and their requirements. * How profitable is your project in terms of revenue potential, cost efficiency, and cash flow generation? Different types of financing may suit different levels of risk and return. Based on the factors described above, we’ve provided below some examples of the best types of financing for construction companies in different situations: ### Start-up construction company Constructing your own start-up is nothing short of exciting. But, if you have limited capital and experience, then you may want to consider the following finance options: * **Home improvement financing:**  This can help you attract more customers who want to finance their home renovation or repair projects through you. You can offer them competitive rates and terms and increase your sales volume and cash flow. * **Trade credit:**  Why not buy the materials you need without having to deal with upfront costs? With trade credit, you can negotiate favorable terms and conditions and improve your working capital and liquidity. * **Business credit card:**  A must-have for all new business owners that can help you pay for small expenses such as fuel, tools, or supplies. You can take advantage of the features and benefits of the card and build your credit history and score, and even bag yourself some air miles (depending on the provider). ### Established construction company If you’ve been in the business for some time and have established a great track record but need a little financial pick-me-up, then the following financing options may be best for you: * First off, you can try a \*\*line of credit.  \*\*This can help you access funds quickly and conveniently whenever you need them, and you can use it for various purposes such as meeting payroll, covering overheads, or taking on new projects. * If you’re focusing on specific, longer-term projects, then **project cost financing**  may be your best fit. This can help you fund the cost of a specific project that you have secured or are bidding for. * **Invoice factoring**  can help you improve your cash flow by getting paid faster for your completed or ongoing work, allowing you to bridge the gap between invoicing and payment and avoid cash flow problems.  ### Expanding construction company When your construction company has reached the point of expansion, you can give yourself a pat on the back! What you can also give yourself, however, is a respite from the financial stress of expansion by applying for one of the below types of funding: * \*\*Equipment financing:  \*\*Whether you want to upgrade your technology, increase your productivity, or diversify your services, equipment financing is here for you. * **Invoice factoring:**  If you’re looking to enter new markets or acquire new customers, then invoice factoring can help you acquire the finances you need without increasing your risk exposure. * **Grants:**  Certain projects are viable for grants, a type of fund that can help you obtain free money from various sources such as government agencies, foundations, or corporations.  However, if, after answering the necessary questions and reading the information above you’re still unsure as to what the best financing option is for your construction business, then why not [get in touch with us](/getting-started/#start)?  ## Grants for construction companies Grants are a competitive type of financing that does not have to be repaid. They are usually offered by government agencies, foundations, or corporations to support specific causes, initiatives, or sectors.  To get a grant, you need to fill out an application form and meet industry regulations. Some examples of grants for construction companies are: * \*\*Cancer Construction Grant:  \*\*This type of grant provides funding to your construction business if it is working on building or renovating cancer research facilities. * \*\*Community Facilities Grant:  \*\*A form of funding which supports small construction businesses that are involved with building or renovating buildings that aid the community, such as a community hall or sports facility. ## Other types of financing to consider Alas, there’s more. Besides loans, grants, and other funding options mentioned above, there are some other types of financing that construction companies may want to consider: * **Equity financing:**  You can sell shares of your business to investors to raise your capital. This can give you a lot of money without adding debt or hurting your cash flow, but you also lose some ownership and earnings of your business. * \*\*Mezzanine financing:  \*\*Private equity firms or institutional investors may offer mezzanine financing to businesses that need additional capital for expansion or acquisition. This type of financing provides you with subordinated debt that has higher interest rates than senior debt but lower than equity. It also gives your lenders the option to convert their debt into equity in case of default or exit. * **Joint venture financing:**  If you have a rather large project to work on, you can partner with another business to spread the toll of the expenses. However, this does mean that business decisions must be made collaboratively, and profits would be split. ‍ ## Get the help of an accountant from the Atlas Accounting Group As you can see, there are many types of financing available for construction companies, each with its own advantages and disadvantages.  Choosing the best one for your situation can be profoundly difficult, particularly when your situation doesn’t quite follow textbook standards. If you need some help deciding on the best financing option for your construction business, then [check out our talented accountants here at then Atlas Accounting Group.](/) [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## A Simple Guide to Bookkeeping in the Construction Industry URL: https://www.myatlasaccountant.com/blog/construction-industry-bookkeeping/ Running a construction business involves more than just knowing the trade; managing your finances is equally important. Keeping track of your financials is crucial to staying on top of your business, and that’s where bookkeeping comes in. Bookkeeping might sound like a lot of work, but it’s all about keeping organized records of your income… May 26, 2025 # A Simple Guide to Bookkeeping in the Construction Industry Running a construction business involves more than just knowing the trade; managing your finances is equally important. Keeping track of your financials is crucial to staying on top of your business, and that’s where bookkeeping comes in. Bookkeeping might sound like a lot of work, but it’s all about keeping organized records of your income… ![](/_astro/construction-industry-bookkeeping.DJgqIcQW_Z1GxVrQ.webp) By Atlas Accounting Group Running a construction business involves more than just knowing the trade; managing your finances is equally important. Keeping track of your financials is crucial to staying on top of your business, and that’s where bookkeeping comes in. Bookkeeping might sound like a lot of work, but it’s all about keeping organized records of your income and expenses. This helps you keep tabs on your money, ensuring you know where every dollar is coming from and going to. In the construction industry, things can get a bit trickier. Each project can vary in size, scope, and timing, which means your bookkeeping needs to be just as flexible. Accurate bookkeeping helps you manage these complexities and keep your business running smoothly. In this blog, we’ll break down the essential tips for handling bookkeeping in a small construction business, making sure you have the right tools to keep your finances in check. ## Tips for Better Construction Bookkeeping ### 1\. Understand the basic and essential process flow First and foremost, you have to understand that every construction project differs from one another. This just means that budgets, costs, timing, and even external (political and economic) factors from the procurement process to the project implementation, can vary. So, you can treat one project as one profit-generating center. Meaning, it has its corresponding fund, assets, liabilities, income, and expenses. ### 2\. Establish a separate business account You as a person and the business on its own are two separate entities. Therefore, it is crucial to separate each one’s transactions. It is ideal to open a separate bank account for your construction business. This way, there will be no confusion and incorrect account charges will be avoided. Plus, it will be easier for you to track down how much you have already spent and how much you have already earned from the business exclusively. To make the flow of finances even more organized, you can likewise open multiple accounts for your business. Open one account solely for payroll, expenses (to suppliers), collection (from clients), and taxes.  ### 3\. Maintain a complete chart of accounts The chart of accounts is the foundation of bookkeeping. You can’t effectively manage your finances without an established chart of accounts. It’s a detailed list of categories and subcategories where you record each transaction. #### Here’s a quick rundown: * **Assets** : Short-term and long-term items your business owns. * **Liabilities** : Short-term and long-term debts your business owes. * **Equity** : Your business capital and retained earnings. * **Income** : Revenue from construction projects and rental income from leases. * **Expenses** : Includes direct costs of construction, as well as indirect, administrative, marketing, and financial expenses. This list can get long, but having a well-organized chart of accounts helps ensure accurate record-keeping.  To make things easier, we offer a construction chart of accounts template that you can download and use for your business. It’s designed to help you set up and manage your accounts efficiently. ### [You can download your template here!](/blog/construction-chart-of-accounts-2025/) ### 4\. Contract retainage Customers/clients will typically withhold a certain percentage (5%-10%) from the contract price as a form of security for the completion of the project. Ensure you also account for this as a credit to your initial billings/invoices. You can collect the retainage upon completion as the final invoice. ### 5\. Use the proper job costing method Since construction is project-based, it is appropriate to assign costs by job. Costs are further broken down into three categories: direct materials, direct labor, and factory overhead (indirect material and labor). When costs are allocated for a job and other related expenses are determined, it will now be easy to calculate a project’s profit. For long-term projects, it is best to set milestones. With each major milestone accomplished, progress billings can then be sent to the client or based on the contract. Through this, cash inflows will be consistent. ### 6\. Record transactions regularly Regular bookkeeping is vital. If possible, do it daily so that no one transaction is unrecorded. Keep all official receipts, invoices, and other pertinent documents intact. These will serve as support and backup, especially during the audit. Keeping attachments is also a standard way of observing proper bookkeeping. Maintain separate ledgers for relevant accounts such as accounts receivable, accounts payable, construction-in-progress (work-in-progress), and even the job costs for simple movement/change monitoring.  Reconcile your records of income and expenses against your bank statements monthly. Through this, you can identify discrepancies and find ways to resolve them. ### 7\. Choose the appropriate revenue recognition method The most common revenue recognition methods are the following: * **Completed Contract** – No revenue is recognized until the construction project’s completion. This is only ideal for short-term projects. * **Percentage of Completion** – Revenue is recognized as per the year-end level of completion. Amounts recognized over the term are cumulative so for computing the current year’s profit, you should deduct the prior years.  ### 8\. Hire experts/professionals While managing bookkeeping yourself is an option, working with professionals can make a big difference. Experts in construction bookkeeping are skilled at handling the specific financial complexities of your industry. They can ensure accuracy, stay on top of tax regulations, and save you time. This allows you to focus on growing your business and handling day-to-day operations without the added stress of financial management. ### 9\. Integrate with relevant software Automating your construction bookkeeping with the right software can streamline your processes and reduce errors. Proper integration between systems like ServiceTitan and QuickBooks is crucial for accurate data entry, invoicing, payroll processing, and financial reporting. Without seamless integration, you risk costly mistakes and inefficiencies. Getting these integrations right can be complex, but it’s essential for maintaining smooth and effective operations. For more insights on how to ensure your software integrations work perfectly, check out our detailed blog \[here\]. ## Need more help with your construction bookkeeping? Handling construction bookkeeping can be a lot to manage, especially for small business owners. But getting it right is crucial for keeping your finances in order and your business running smoothly. At Atlas Accounting Group, we specialize in construction bookkeeping. We’re here to help simplify the process and make sure your financial records are accurate and up-to-date.  Book an introductory call with us, and let’s discuss how we can support your construction business with expert bookkeeping tailored to your needs. [Simply head over to our](/getting-started/) Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Deep Dive Into Your Construction Profit and Loss Statement (P&L) | Free Template! URL: https://www.myatlasaccountant.com/blog/construction-profit-and-loss-statement/ Arguably one of the most important elements of running a successful construction business is keeping track of your income and expenses in a way that lets you measure your profitability and plan for your financial future.  Though it may sound simple, you’d be surprised just how many construction business owners violate the single, most important… September 13, 2023 # Deep Dive Into Your Construction Profit and Loss Statement (P&L) | Free Template! Arguably one of the most important elements of running a successful construction business is keeping track of your income and expenses in a way that lets you measure your profitability and plan for your financial future.  Though it may sound simple, you’d be surprised just how many construction business owners violate the single, most important… ![](/_astro/construction-profit-and-loss-statement.CjajyJv8_Z2niN7b.webp) By Atlas Accounting Group Arguably one of the most important elements of running a successful construction business is keeping track of your income and expenses in a way that lets you measure your profitability and plan for your financial future.  Though it may sound simple, you’d be surprised just how many construction business owners violate the single, most important rule of running a profitable business – spending more than you earn. This is where a profit and loss (P&L) statement comes into play. A construction P&L is a summary of your revenue and costs over a specific period that shows just how much money you have made or lost whilst in business.  It helps you identify trends, opportunities, and challenges in your business so that you can develop a system that generates profits in a predictable way. So, let’s cut to the chase and discuss just how you can use your P&L to your advantage! ​​What is a Construction Profit & Loss (P&L)? Simply put, a construction P&L is a financial document that shows you the income and expenses of your construction business. In other words, it summarizes for you, in detail, how much money you have earned and how much money you have spent over a certain amount of time. By looking at your P&L, you start to notice trends in spending and profits, which help you identify the aspects of your business that are bringing in the most money, and the ones that are lagging behind, such as: * Labor costs * Materials * Permits * Equipment rentals * Overhead and administrative costs ‍ You get the gist. It’s a lot. And it’s why a construction P&L statement can be inherently valuable to your business.  By comparing your revenue with the costs of spending, you’ll be able to start managing your business effectively, and you’ll be able to tell which changes you need to make so that the profits can come rolling in. ‍ ## How Often Should You Look at Your P&L? While there are no defined guidelines on how often you should check your construction P&L, like how you aren’t obliged to check your personal bank statements (particularly after some heavy expenses), we do recommend you check it out at least once a month to make sure you’re financially on track. By doing so, you can monitor your financial performance and make the necessary adjustments before certain costs start racking up.  You might also want to look at your P&L more often if you’ve recently started working on a larger or more complex project that’s liable to break the budget. But, if you’re still unsure when to inspect your P&L, then why not try following our simple guidelines: * \*\*Monthly: if you’re a new or small construction business, it can be easy to go over budget. Review your P &L monthly so that you can quickly rectify any potential issues and maintain the continuity of your business. \*\* * \*\*Quarterly: if you’re a bigger construction company but don’t currently have any ongoing complex projects, then reviewing your P &L statement on a quarterly basis may be sufficient. \*\* * \*\*Annually: regardless of how big or small your construction company is, you should  _always_  review your P&L on an annual basis as part of your overall financial reporting process. \*\* ‍ ## What Goes On The Construction P&L? A construction P&L is typically composed of multiple sections, including your revenue, cost of goods sold, gross profit, and general operating expenses. But, we’ll do you one better and break it down comprehensively so that you understand exactly how a P&L works. 1. \*\*Revenue: the income your business receives from projects you successfully complete. This includes fees, billable hours, and materials sold. Basically, it’s a list of all the ways that money comes into your business. \*\* 2. \*\*Cost of Goods Sold (COGS): how much it costs you to deliver the goods and services that you provide, such as the cost of materials, labor, subcontractors, permits, etc. \*\* 3. \*\*Gross Profit: some fun math here, your gross profit is the difference between your revenue and COGS. This should be the money you have left over after paying off all running costs. \*\* 4. \*\*General expenses: any indirect costs related to marketing and selling your goods, including general admin expenses such as paying salaries, legal fees, rent, and so on. \*\* 5. **Net income: the difference between your gross profit and the total operating expenses (general expenses), which shows you how much money you have left after paying your expenses.** See? It’s not too bad when you break the construction P&L into its consecutive parts. But don’t worry, if you still feel like you need more help, you can rely on us. ‍ ## Example Spreadsheet of Construction P&L We understand that some people learn better by using visuals, so we’ve created a mock spreadsheet for a fictional construction company that shows just what a construction P&L may look like. ‍ [**You can access the template here.**](https://docs.google.com/spreadsheets/d/1I0tz_p5ZRywnHFnfNtChhAIM8-8FnjchoS5lZh1cFXs/copy) As you can see, the spreadsheet above shows the construction company’s P&L for the month of January 2023. The company made a total of $36,750 in their first month of operations despite having a revenue of $166,089. This is because other costs had to be factored into their expenses. Their profit margin, which is deducted through the ratio of net income to revenue, is 22%. This demonstrates that this business is working well, and is comfortably securing 20% profits per month of operation. Want a second example to compare against? Our [sample P&L by class or project](/downloads/Atlas-Sample-PL-by-Class-or-Project.csv) is a separate worked example — a different company, its own numbers — showing how the same statement looks when it is scoped to one project rather than the whole month. It sits alongside the rest of our free tools in the [financial toolbox](/toolbox/). ‍ ## Get The Help of Experienced Construction Accountants ‍ Creating and analyzing a construction P&L can be challenging and time-consuming, particularly if you’re new to the construction game and are unfamiliar with accounting principles and practices. But that’s why we’re here; to facilitate your business’s bloom. Atlas Accounting Group is a team of [experienced construction accountants](/construction-accountants/) with over two decades of experience serving construction clients across different sectors. Our love language is numbers, and so we know how to interpret and communicate the most intricate numerical details in a way that makes sense for you. If you’re looking for an expert to help prepare and review your construction P&L, among other financial documents associated with your business, you can book a complimentary call with one of our team members anytime.  We’re here to help! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## New Construction Tax Credits You Haven’t Heard Of Yet (2023) URL: https://www.myatlasaccountant.com/blog/construction-tax-credits-2023/ Today, we’re tackling one of the most common questions we get as construction accountants:  “How much money can you save me from the government this year?” And we love this question.  After all, it’s our job to help you make and keep, as much money as possible in your business.  It’s always a good idea to… May 5, 2023 # New Construction Tax Credits You Haven’t Heard Of Yet (2023) Today, we’re tackling one of the most common questions we get as construction accountants:  “How much money can you save me from the government this year?” And we love this question.  After all, it’s our job to help you make and keep, as much money as possible in your business.  It’s always a good idea to… ![A construction worker reviews documents on a laptop on a job site.](/_astro/construction-tax-credits-2023.xTOnJmG1_Z28Qiy5.webp) By Atlas Accounting Group Today, we’re tackling one of the most common questions we get as construction accountants:  “How much money can you save me from the government this year?” And we love this question.  After all, it’s our job to help you make _and keep_ , as much money as possible in your business.  It’s always a good idea to stay informed about the latest tax implications, especially if you’re in the construction industry. Keeping up with these changes can help you save big bucks and adapt to the evolving landscape. In 2023, there are actually a number of tax credits available that can benefit both individuals and businesses.  In this blog, we’re going to dive into all of the new construction tax credits that you can utilize in your business to save money this year.  Who says taxes can’t be fun? Let’s dive in.  ## What Are Construction Tax Credits? First things first, let’s chat about what construction tax credits are.  Construction tax credits are incentives provided by the government to encourage businesses and individuals to pursue sustainable construction methods.  These credits help offset the cost of incorporating energy-efficient technologies into the building process.  By reducing the financial burden of incorporating eco-friendly features, more builders can afford to pursue sustainable construction.  In other words, construction tax credits allow you to maintain higher cash flows so that you can continue running your business in all its glory, given that you’re willing to implement some green-building strategies.  Some of the construction tax credits that your business may be eligible for include: Residential Energy Efficient Property Credit * Non-business Energy Property Credit * Alternative Fuel Vehicle Refueling Property Credit * 45L Tax Credits ## ‍**New Construction Tax Credits in 2023 To Know About** ![](/wp-content/uploads/2025/06/6462dceddcaed554ef4a9236_New-Construction-Tax-Credits-You-Havent-Heard-Of-Yet-2023-1024x768.jpg) ## The Inflation Reduction Act (IRA) Several tax credits that we’re going to talk about stem from the recently passed Inflation Reduction Act, or IRA.  The Inflation Reduction Act of 2022 was signed into law last August with the goal of reducing carbon emissions by 40% by 2030, while also promoting domestic energy production and manufacturing. Here are a few of the new and/or expanded tax credits under IRA:  ### ‍**179D Energy Efficient Commercial Buildings Deduction** Thanks to the Inflation Reduction Act of 2022, commercial building tax deductions under Section 179D of the Internal Revenue Code have expanded. **Beginning in 2023, you will be able to take deductions for building projects that improve energy efficiency by 25%.** This is much more realistic than the previous 50% target.  Additionally, the deduction amount **_increases_**  for every percentage point above 25%.  Qualifying construction and improvement projects can earn an additional deduction of up to $5.00 per square foot, as long as they meet prevailing wage rates for the area and minimum apprenticeship requirements.  Pretty good, right?  Retrofits may also qualify for an alternative Section 179D deduction if placed into service under a qualified retrofit plan and show at least a 25% decrease in energy usage when compared to the usage five years prior. Finally, one of the best parts of the Act is that tax-exempt building owners, like nonprofits and tribal entities, can now allocate deductions to the architects, engineers, and building design contractors who play a crucial role in designing energy-efficient systems for their buildings. ### 45L Tax Credits Next, let’s talk about the 45L Tax Credit.  This is a federal tax credit that rewards multifamily developers, investors, and homebuilders for building energy-efficient homes and units.  Basically, if you develop and sell or lease out a home or unit that meets certain [energy efficiency criteria](https://www.energy.gov/eere/buildings/45l-tax-credits-zero-energy-ready-homes), you could be eligible for a tax credit of up to $2,000 per dwelling unit. But here’s the exciting part – starting in 2023, thanks to the Inflation Reduction Act, the tax credit amount increases to as much as $5,000 per dwelling unit! And it’s not just limited to low-rise residential developments anymore. All residential developments that meet certain energy efficiency criteria are now eligible. So who’s an ideal candidate for these tax credits? Any apartment building, residential condominium, or single-family home developer can be assessed for energy tax credits. And if you’re planning on doing some substantial reconstruction or rehabilitation work on an existing building, you might also be eligible. It’s important to note that the new 45L rules apply to qualified energy-efficient homes acquired after December 31, 2022, and before January 1, 2033, for use as a residence during the taxable year. ## New Homeowner Credits for Energy Efficiency The last two amended tax credits that we’re going to talk about are geared toward homeowners.  **TIP** : As a builder or contractor, you can take advantage of the credits by educating your customers about the tax credits, and encouraging them to build.  The Energy Efficient Home Improvement Credit and Residential Clean Energy Property Credit are two tax credits that encourage homeowners to make energy-efficient improvements to their homes.  The [Energy Efficient Home Improvement Credit](https://www.irs.gov/credits-deductions/frequently-asked-questions-about-energy-efficient-home-improvements-and-residential-clean-energy-property-credits-energy-efficient-home-improvement-credit-qualifying-expenditures-and-credit-amount) has historically been a credit of up to $500 for qualifying expenditures made through December 31, 2022.  Now thanks to IRA, starting on January 1, 2023, the credit is equal to 30% of the sum of amounts paid by the taxpayer for certain qualified expenditures, up to a maximum of $1,200 per year. And it’s available through January 1, 2033! The [Residential Clean Energy Property Credit](https://www.irs.gov/credits-deductions/frequently-asked-questions-about-energy-efficient-home-improvements-and-residential-clean-energy-property-credits-residential-clean-energy-property-credit-qualifying-expenditures-and-credit-amount) is a 30% credit for certain qualified expenditures made by a taxpayer for residential energy-efficient property, including solar panels and wind turbines.  The credit has been extended through 2034 and now includes battery storage technology as an eligible expenditure.  It’s important to note that the credit percentage rate will gradually decrease to 22% for properties placed in service in 2024. ## R &D Tax Credit ![](/wp-content/uploads/2025/06/6463031d6afc95b84aaa97a8_New-Construction-Tax-Credits-You-Havent-Heard-Of-Yet-2023-1024x683.jpg) The R&D tax credit is another tax credit you may not know exists.  \*\*It’s a federal tax incentive that encourages businesses to invest in research and development activities.  \*\* Many people think that this credit only applies to high-tech or scientific industries, but that’s not true!  In fact, construction businesses can easily qualify for the R&D tax credit if they are developing new or improved construction techniques, materials, or designs. For example, let’s say your construction business is working on a project to build a new type of sustainable building.  During the project, you encounter several technical challenges related to the design and construction process.  To overcome these challenges, you need to conduct research and experimentation to find innovative solutions. Under the R&D tax credit, the costs associated with this research and experimentation can be eligible for a tax credit. This can include expenses related to employee wages, supplies, and even subcontractor costs. Though like most other credits out there, the R&D activities must meet specific criteria for the credit to come into play.  The research must create new or improved products, processes, or software that significantly advance the industry, and it must involve a degree of technical uncertainty, meaning that you can’t just slap some glitter onto an existing product and call it a day.  Here are a few more examples of activities on the job that may qualify: * Designing and developing new techniques with an alternative structure * Using new materials or processes that have never been attempted before due to technical risks * Development of construction solutions to reduce time and site * Identify and adapt new tools or equipment to improve efficiency and reduce environmental conditions * Modifying existing processes or techniques  And lastly, the research must be conducted in the United States, accompanied by documentation to support the R&D activities. As documentation is key, we recommend working with your **dedicated construction accountant**  to ensure that you are taking advantage of this lucrative tax credit.  ## Employee Retention Credit The last tax credit that we’re going to discuss for construction businesses in the Employee Retention Credit.  As we all know, Covid-19 pandemic took a drastic toll on the well-being of both businesses and their employees.  The Employee Retention Credit is a tax credit that was introduced back in 2021 to help negate the financial repercussions incurred by businesses affected by the pandemic by rewarding employers who retained staff amidst the crisis.  This credit,**\_  which can be retroactively claimed in 2023\_**, reduces payroll taxes owed for each employee retained during the pandemic by up to $7,000 per employee. So, if you ran a construction business that was adversely affected during the pandemic (i.e. hours were reduced, jobs were lost, etc.) and you retained any employees, then you very likely qualify for the Employee Retention Credit, which has seen many construction companies get back tens of thousands if not hundreds of thousands of dollars, back in cash from the IRS.  If you think you might qualify, we strongly recommend getting in touch with a **qualified construction accountant today.**   ## How Can You Receive The Tax Credits? The process in which you go about getting the tax credits mentioned today depend on the tax credits themselves.  Some tax credits, such as the Energy Efficient Home Credit, require specific eligibility requirements.  Others, such as the R&D Tax Credit, require businesses to document their research and development activities.  Though these won’t be automatically implemented upon your business (because then we’d be out of a job), you can do your due diligence in identifying the ones that best apply to you and applying for them as necessary. However, if you fancy handing over the hardship of tax credit acquisition, you can partner up with an experienced accounting firm (hello?) that’d be more than happy to help you navigate the process and ensure that you receive all the credits that you are eligible for. ## Ready To Get More Help?   Here at Atlas Accounting Group, we help construction businesses of all kinds improve their financial literacy and ultimately, grow more profits.  Unsure of your break-even numbers? Not sure about your operating goals?  That’s what we’re here for.  We’re accountants who don’t just want to maintain your finances. We want to help grow them.  If you’d like to see how we can help improve your construction business, and save more money this year, you can [**book a complimentary call with us anytime**](/getting-started/).  Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Contractor Invoices Types: QuickBooks Simplifies the Process URL: https://www.myatlasaccountant.com/blog/contractor-invoices-types-quickbooks-simplifies-the-process/ We know what you’re thinking: “Not ANOTHER system!”. And we’re with you. We know that you’re tired of grappling with complex invoicing systems, but do you find yourself dreading the task of creating invoices for your contracting business?  Even as accountants, we do. After all, the challenges contractors face when it comes to effective invoicing… July 27, 2023 # Contractor Invoices Types: QuickBooks Simplifies the Process We know what you’re thinking: “Not ANOTHER system!”. And we’re with you. We know that you’re tired of grappling with complex invoicing systems, but do you find yourself dreading the task of creating invoices for your contracting business?  Even as accountants, we do. After all, the challenges contractors face when it comes to effective invoicing… ![](/_astro/contractor-invoices-types-quickbooks-simplifies-the-process.B59ehrZ8_CPtc6.webp) By Atlas Accounting Group We know what you’re thinking: “Not ANOTHER system!”. And we’re with you. We know that you’re tired of grappling with complex invoicing systems, but do you find yourself dreading the task of creating invoices for your contracting business?  Even as accountants, we do. After all, the challenges contractors face when it comes to effective invoicing are by no means simple.  That’s why we’re here to help. Invoices are a reflection of your professionalism and attention to detail. However, crafting accurate and professional invoices can be overwhelming.  Today, we’ll provide practical examples of effective invoices for contractors, guide you through key components, and give you an overview of the types of professional invoices you can use, all while demonstrating the power of QuickBooks in transforming your invoicing experience.  ‍ ## Significance of effective invoicing First of all, as a contractor, we all know that invoices are arguably one of the main factors of business you look forward to: you want to get paid! But effective invoicing is vital for contractors in more ways than just this. It is pivotal in maintaining a healthy cash flow, fostering client relationships, and ensuring timely payments.  Here’s why invoicing should be your top priority: * **Professionalism and Brand Image** : Well-designed invoices reflect professionalism and enhance your brand image. They inspire confidence in your abilities and make it easier for clients to trust your work. And lastly, they make it easier for the clients to understand where your costs are coming from. * **Clarity and Transparency** : Accurate and detailed invoices promote transparency in business transactions, minimizing disputes or misunderstandings. They provide a breakdown of services, costs, and expenses. * **Timely Payments** : Effective invoicing facilitates prompt payments, ensuring a steady cash flow and avoiding financial disruptions. Clear payment terms and due dates encourage clients to settle invoices on time. * **Efficient Bookkeeping and Financial Management** : Well-organized invoices are essential for efficient bookkeeping and financial management. They serve as reliable records, helping you track income, monitor expenses, and make informed business decisions. ‍ * **Legal and Compliance Requirements** : An invoice acts as a legally binding document that outlines the terms and conditions of the agreement between the contractor and the client. By creating invoices that meet regulations, you avoid penalties and legal issues. ‍ ## Examples of different invoices for contractors When it comes to invoicing as a contractor, you have a toolbox full of invoice options to choose from.  Each type of invoice serves a specific purpose, allowing you to cater to different project requirements and client preferences.  Let’s explore some examples of the diverse invoice types commonly used by contractors: ‍ ### 1\. Standard Invoice The tried-and-true standard invoice is a contractor’s go-to choice.  It covers all the essentials: your contact details, the client’s information, invoice number, date, payment due date, a breakdown of services or work performed, quantities, rates, and the grand total you’re owed.  This type of invoice works well for general contractor services or specific billing needs and is the simplest of the invoices. ### 2\. Progress Invoice For those long-term projects that span over time, the standard invoice doesn’t work quite so well. Unless, of course, you’re happy not seeing a cent until the project’s finished.  With the progress invoice, you can break down the billing into different stages or milestones. It allows you to invoice for completed portions of the project, making tracking progress and managing cash flow easier. ### 3\. Retainer Clients withhold a portion of the payment in certain construction projects until specific project milestones or completion is achieved.  This is where the retainage invoice enters the picture. It helps you bill for the remaining balance or retainage amount.  You can specify the percentage or amount to be withheld and provide a detailed breakdown of completed work and associated costs, making this an ideal invoice for complex, long-term projects. ### 4\. Time and Material Invoice When the scope of work and costs vary, you can use a time and material invoice.  This invoice provides a detailed breakdown of labor and material expenses. It includes comprehensive time records, indicating hours spent on specific tasks or activities, along with the corresponding billing rates.  Material costs, such as supplies, equipment rentals, or subcontractor charges, are itemized separately.  This type of invoice offers transparency and lets clients see precisely where their funds are allocated. This helps you avoid the gruelling conversation whereby the client tries to justify not paying you for a portion of your service. ### 5\. Recurring Invoice Finally, we have the recurring invoice. This is great for contractors providing ongoing services  Recurring invoices are automatically generated and sent at regular intervals, such as monthly or annually, based on predetermined terms. By setting up recurring invoices, you streamline the billing process for recurring services, saving you time and effort. You can leverage the versatility of these different invoice types and ensure accurate and efficient billing practices that align with the unique requirements of each project you provide to your client.  ‍ ## Using QuickBooks for your Invoice needs Are you still trying to wrap your head around all these different invoices? We understand it’s a lot to take in. The good news is that technological advances have been kind to us in the accounting industry. There’s an established software that’s tailor-made for helping with this sort of thing, and it’s called QuickBooks. QuickBooks offers powerful tools for invoicing, expense tracking, and more. Contractors can leverage its capabilities to streamline invoicing and enhance financial management. Quickbooks can benefit you as a contractor in many ways, such as: * **Professional and Customizable Invoices** : using QuickBooks lets you customize your invoice templates so that you can create professional invoices that showcase your brand identity. Personalized details and branding elements leave a lasting impression on clients. After all, you’d never forget the colors specific to brands such as Nike or Timberland, would you? * **Time-Saving Automation** : QuickBooks automates invoicing, saving contractors time and effort. With a few clicks, invoices can be generated, and recurring invoices can be set up for repeat clients or projects, saving you time. * **Easy Expense Tracking** : Contractors can effortlessly track and categorize expenses, linking them to specific projects or clients, ensuring accurate cost allocation and streamlined financial reporting. * **Seamless Integration with Time Tracking** : QuickBooks integrates smoothly with a host of time tracking tools, simplifying the tracking of billable hours. This integration eliminates manual calculations and ensures accurate billing for time-based services. * **Prompt Payment Reminders** : QuickBooks can help you stay on top of outstanding invoices by sending automated payment reminders to clients. Customizable reminders encourage timely payments and improve cash flow without making you seem too ‘pushy’. * **Efficient Reporting and Analysis** : QuickBooks offers robust reporting capabilities, allowing you to generate comprehensive financial reports such as Invoicing trends, receivables tracking, and other insights that can help you make informed business decisions. * **Integration with Accounting Processes** : You can use QuickBooks alongside other accounting processes like payroll and tax preparation. This collaboration of technology ensures accurate and synchronized financial data, reducing the hours you’d otherwise spend manually entering data that can be liable to errors. In summary, QuickBooks empowers contractors with efficient and streamlined solutions that can help simplify your invoicing needs. ‍ ## Get help with your contractor invoicing needs By now, you should be up to date with why good invoicing is necessary, the different types of invoices, and how to use QuickBooks software to help with your needs. So what do you do now?  First and foremost, you need to assess which invoicing method suits your situation best and learn how to integrate the software necessary to ease the process. It’s essential that your financials are in order; therefore, having a word with a professional accountant can be extremely helpful to help you figure out the best way forward for your business needs. That’s what we’re here for. [Fill in our short onboarding form](/getting-started/#start), and we can get you well on your way to streamlining your invoicing! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Contractor Labor Cost Calculator: What One Technician Really Costs You URL: https://www.myatlasaccountant.com/blog/contractor-labor-cost-calculator/ Calculate the true hourly cost of a technician with our Contractor Labor Cost Calculator. Stop underpricing and set profitable labor rates today. February 23, 2026 # Contractor Labor Cost Calculator: What One Technician Really Costs You Calculate the true hourly cost of a technician with our Contractor Labor Cost Calculator. Stop underpricing and set profitable labor rates today. ![](/_astro/contractor-labor-cost-calculator.BJCyxk8j_GpQu8.webp) By Atlas Accounting Group Most contractors can remember the moment they decided to hire their first technician. Work was picking up. The schedule was full. Phones were ringing longer than they should. It felt like business was growing. On paper, the math seemed simple. “If I pay $30 per hour and keep him busy, we’ll make money.” That assumption is logical on the surface. After all, labor is just wages, right? But a few months later, something feels off. Revenue is strong. The crew is busy, yet margins feel tighter than expected. Cash does not build the way it should. Pricing feels uncomfortable, but raising rates feels risky. In many cases, the issue is not demand or effort. It’s that the true cost of one technician was never fully calculated. Understanding the true cost of labor will help you make sure that every hour you sell is priced accurately – we’ll show just how to do that with a contractor labor cost calculator! ## Start With A Clear Definition Of True Labor Cost When most contractors think about labor cost, they think about hourly pay. If a technician earns $30 per hour, that becomes the working assumption for pricing jobs. But true labor cost, sometimes called a fully burdened labor rate, includes everything you pay as an employer to put that technician in the field. Small business guidance consistently shows that total employee cost is often 1.25 to 1.4 times base wages once taxes and benefits are included. In some trades environments, it can be even higher. That difference may not feel significant at first glance. But when labor is one of your largest cost categories, even a few dollars per hour is substantial, when it compounds across hundreds or thousands of billable hours per year. Before you can set profitable service rates, you need to understand what one billable hour truly costs you. ## Look Beyond Wages To See The Full Picture Base wages are only the starting point. From there, layers begin to build. As an employer, you pay Social Security and Medicare taxes. You pay federal and state unemployment taxes. Those percentages may seem small individually, but applied across an annual payroll, they add up quickly. Workers’ compensation is another meaningful cost in HVAC, plumbing, electrical, and other skilled trades. Rates vary based on classification and claims history, but they are directly tied to payroll. If wages rise, workers’ comp typically rises with them. Then come the benefits and employer contributions. Health insurance, retirement matches, tool stipends, uniforms, training costs, and even employer-paid phone plans all contribute to the real cost of keeping a technician on your team. At this point, many contractors have already exceeded their original wage assumption. But there is another layer that often gets overlooked. ## The Hidden Impact Of Paid, Non-Billable Time You likely pay your technician for holidays, vacation days, and sick time. Those hours are paid, but they do not generate revenue. More importantly, not all working hours are billable hours. Technicians spend time driving between jobs, picking up materials, attending meetings, completing training, or handling callbacks and warranty work. Those hours are necessary to operate the business, but they are not directly invoiced. If a technician is paid for 2,080 hours per year but realistically bills 1,500 to 1,600 hours, your effective cost per billable hour increases significantly. This is where many pricing models quietly break down. Dividing total annual payroll by total paid hours gives you one number. Dividing total employer cost by realistic billable hours gives you a very different number. The second one is the number that should guide your pricing. ## Let’s Take A Look At This Example   Imagine a technician earning $30 per hour, or roughly $62,400 per year in wages. Now add employer payroll taxes, workers’ compensation, benefits, and paid time off allocation. It is not unusual for the total annual employer cost to approach or exceed $80,000, depending on your structure. Now divide that total cost by realistic billable hours. If the technician bills 1,500 hours in a year, your cost per billable hour may land well north of $50. That number changes the conversation around pricing. If your internal labor cost is over $50 per hour before overhead and profit are added, charging $85 or $95 per hour may not leave as much margin as you assumed. This is often the point where contractors realize the issue is not effort or workload. It is math. ## How It Affects Job Pricing and Business Growth When labor cost is underestimated, pricing errors multiply quietly. Service rates may be set too low. Flat-rate pricing books may be built on outdated assumptions. Project bids may rely on labor figures that do not reflect the true cost. Over time, these small gaps erode profitability. Hiring decisions can also be affected. When you estimate that a technician costs $62,000 per year based solely on wages, you may feel confident adding headcount. But when the true cost approaches $80,000 or more, the revenue required to support that hire changes. Accurate labor cost calculations give you clarity. They allow you to calculate break-even revenue per technician, set realistic gross margin targets, and evaluate whether your current rates support sustainable growth. ## How To Calculate Your Burdened Labor Rate Properly **The process itself is not complicated, but it does require attention to detail**. * Start with total annual wages. * Add employer payroll taxes. * Add workers’ compensation. * Include employer-paid benefits and other contributions. * Allocate paid time off across the year. * Then divide the total by realistic billable hours, not total paid hours. The key is to be realistic. Overestimating billable hours or overlooking employer costs will produce a number that feels comforting but is not accurate. Many contractors attempt to do this quickly in a spreadsheet and miss pieces along the way. Tax caps change, insurance rates shift and benefits evolve. Without a structured approach, small omissions create distorted results. This is exactly why we created the Contractor [**Labor Cost Calculator**](/labor-calculator/). Instead of estimating or relying on rough multipliers, the calculator walks you through the actual inputs that matter. Wages, payroll taxes, workers’ compensation, benefits, paid time off, and billable hour assumptions are all factored in. Within minutes, you can see what one technician truly costs you per billable hour. That number becomes a foundation for smarter decisions. You can compare it to your current service rate. You can test whether your flat rate pricing supports your margin goals. You can evaluate whether your next hire is financially sustainable. ## Turn Insight Into Action With Atlas Accounting Once you know your real labor cost, the next step is applying to your business. You may need to adjust your service rates gradually. You may need to revisit certain flat rate items. You may discover that improving utilization by even a small percentage meaningfully improves profitability. You may decide to delay hiring until pricing better supports the added cost. Most contractors did not start their business to analyze cost structures. But the contractors who build strong, stable businesses understand their numbers well enough to make confident decisions. At [**Atlas Accounting Group**](/construction-accountants/), we work with contractors who want that level of clarity. The [**Labor Burden Calculator**](/toolbox/) is one practical tool to help you get there. If you are unsure whether your current rates truly support your margins, start by running your numbers through the calculator. And if you would like a deeper review of your pricing, labor structure, or growth plans, our team would be happy to help. [**Book a call**](/getting-started/) with Atlas, and let’s make sure the hours you sell are actually building the profit you deserve. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## A Complete Guide to Paying Estimated Taxes in 2026 (For Electricians, HVAC, Plumbers) URL: https://www.myatlasaccountant.com/blog/estimated-taxes-for-electricians-hvac-and-plumbers/ A contractor-friendly guide to paying estimated taxes in 2026. Learn deadlines, payment methods, and how clean bookkeeping makes quarterly tax payments easier. February 2, 2026 # A Complete Guide to Paying Estimated Taxes in 2026 (For Electricians, HVAC, Plumbers) A contractor-friendly guide to paying estimated taxes in 2026. Learn deadlines, payment methods, and how clean bookkeeping makes quarterly tax payments easier. ![](/_astro/estimated-taxes-for-electricians-hvac-and-plumbers.BveVKGPX_vVGDk.webp) By Atlas Accounting Group If you own your own contracting business, whether you are an electrician, plumber or HVAC technician, you already understand that managing money is part of the job. You track hours, materials and payroll. Most of the time, you are focused on jobs and customers. If taxes are not withheld from your pay like they are for a traditional employee, the IRS expects you to pay what you owe as you earn it. That is called estimated taxes, and paying them on time helps you avoid penalties and surprises when tax season arrives. In this guide, we will cover everything you need to know about paying estimated taxes for electricians, HVAC and plumbers in 2026, in a way that makes sense without a finance degree. We will cover what estimated taxes are, when payments are due, how they are calculated, and why good bookkeeping makes the whole process much easier. ## What Are Estimated Taxes And Why Do They Matter Estimated taxes are payments you make to the IRS on income that is not subject to withholding. That includes self-employment income, contract work, and any earnings that do not have tax automatically taken out. The IRS wants these payments spread throughout the year instead of in one big lump sum when you file your annual return. For most contractors, estimated taxes cover your federal income tax and your self-employment tax, which includes Social Security and Medicare. Paying estimated taxes keeps you compliant with IRS rules and can help you avoid penalties for underpayment. ## Who Needs To Pay Estimated Taxes If you receive most of your business income without tax withholding, and you expect to owe at least $1,000 in taxes for the year, the IRS expects you to make estimated tax payments. **This generally includes:** * Sole proprietors and single-member LLCs * Independent contractors and freelancers * Multi-member LLCs and partners S corporation owners may still need to pay estimated taxes if the taxes withheld from their paycheck are not enough to cover their total tax bill for the year. ## When Estimated Tax Payments Are Due In 2026 Estimated tax payments for the 2026 tax year are typically due four times: * April 15, 2026 * June 15, 2026 * September 15, 2026 * January 15, 2027 These dates reflect when the IRS generally expects payments based on income earned in the preceding period. Missing a due date or paying too little may result in penalties from the IRS, so it helps to mark these deadlines on your calendar. ## How To Estimate What You Should Pay The IRS provides [**Form 1040-ES**](https://www.irs.gov/forms-pubs/about-form-1040-es), which includes worksheets to help you estimate what you owe for the year. You use your projected income, deductions, and credits to come up with a reasonable estimate. Here is a simple way to think about it: * Add up the income you expect to earn this year * Subtract your business expenses and deductions * Use the IRS worksheet to estimate your tax liability * Divide that number by four to figure out what to pay each quarter A common rule of thumb for many small business owners is to set aside 25% – 35% percentage of your net profit throughout the year, so you have funds ready when payment deadlines arrive.  Different businesses land in different ranges depending on deductions and profit margins, but many contractors start by reserving a portion of profit for taxes, then refine that number over time as actual results come in. ## How To Pay Your Estimated Taxes **The IRS offers several ways to make estimated tax payments, including:** * [**IRS Direct Pay**](https://www.irs.gov/payments/direct-pay-with-bank-account) where you can pay by linking a bank account directly to the IRS system * [**Electronic Federal Tax Payment System (EFTPS)**](https://www.irs.gov/payments/eftps-the-electronic-federal-tax-payment-system) lets you schedule payments in advance * Paying through your **[IRS online account](https://www.irs.gov/payments/online-account-for-individuals)** or other approved methods You can pick the method that works best for your business and schedule payments ahead of time so you do not miss deadlines. ## What To Do If You Are Behind On Payments If you realize you missed a deadline, do not panic. Pay as soon as you can and get back on track for the next due date. The IRS may calculate any penalty for you, but the sooner you correct the shortfall, the less you will owe in penalties. ## How Bookkeeping Makes Estimated Taxes Easier One of the biggest challenges contractors face with estimated taxes is not knowing what they actually earned. When your bookkeeping is behind or unclear, estimated taxes feel like guesswork. Good bookkeeping makes estimated taxes easier because it gives you accurate numbers you can trust. **When your books are up to date:** * You can tell your true profit at any time * You know what you actually earned instead of just what hit the bank * You can see job costs, overhead, and owner pay separately * You reduce guesswork when it is time to calculate your quarterly tax payment When your income and expenses are recorded correctly, estimated tax payments become a predictable part of running the business, instead of a stressful last-minute chore. ## Why Staying Organized Matters Most Estimated taxes are part of running a business when you are self-employed or working on a contract basis, but they do not have to be confusing or stressful. The better your bookkeeping is, the easier it becomes to estimate what you owe and pay it on time. At [**Atlas Accounting Group**](/construction-accountants/), we focus on keeping your books accurate and tax-ready throughout the year, so when quarterly estimated tax deadlines arrive, you are not guessing numbers or scrambling to catch up. If you are behind on your accounting or want a system that gives you clarity about profit, job costs, and your tax position, [**book a call with us**](/hvac-accounting/#:~:text=More-,Book%20a%20Call,-WHAT%20CAN%20YOU). We can help you get there. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Why You Should Be Using Gusto for Your HVAC Business URL: https://www.myatlasaccountant.com/blog/gusto-for-hvac-businesses/ We can’t say this enough—we absolutely LOVE Gusto. And for good reason!  Running an HVAC business is no small feat. Between managing your team, juggling customer appointments, handling payroll, and making sure you stay on top of taxes—it’s easy to feel overwhelmed. But that’s where Gusto for HVAC businesses comes in. It’s an all-in-one platform… November 25, 2024 # Why You Should Be Using Gusto for Your HVAC Business We can’t say this enough—we absolutely LOVE Gusto. And for good reason!  Running an HVAC business is no small feat. Between managing your team, juggling customer appointments, handling payroll, and making sure you stay on top of taxes—it’s easy to feel overwhelmed. But that’s where Gusto for HVAC businesses comes in. It’s an all-in-one platform… ![](/_astro/gusto-for-hvac-businesses.COIE-2Y-_M10Dy.webp) By Atlas Accounting Group We can’t say this enough—we absolutely LOVE Gusto. And for good reason!  Running an HVAC business is no small feat. Between managing your team, juggling customer appointments, handling payroll, and making sure you stay on top of taxes—it’s easy to feel overwhelmed. But that’s where Gusto for HVAC businesses comes in. It’s an all-in-one platform that simplifies your life by managing payroll, employee onboarding, and even HR tasks, leaving you more time to focus on what you do best—running your business.  Here at **Atlas Accounting Group**, we’re big fans, and after you see what Gusto can do, we think you will be too. Let’s break down why we recommend Gusto and how it can make a huge difference for your HVAC business. _Pssst … Want to skip ahead and get _\*\*_$100 off_\*\* \_  for using Gusto? \_[**_Go here_**](https://gusto.com/r/mackenzie2329) \_!  \_ ‍ ## How Gusto Works for HVAC Companies Gusto is designed to take the stress out of your everyday payroll & HR tasks.  Whether it’s onboarding a new team member or making sure payroll is done correctly and on time, Gusto handles it all.  Here are all of the best features it offers and why it’s a game-changer for HVAC companies: ‍ 1. **Employee Onboarding** We all know the paperwork that comes with hiring someone new. With Gusto, you can forget about endless forms and paperwork. New employees can fill out everything online—tax forms, bank account details, contact info—you name it, Gusto’s got it covered. It’s easy, quick, and best of all, paper-free. ‍ 2. **Time Tracking and Integration** Keeping track of who worked when can be a hassle, especially when you’ve got crews out in the field. With Gusto, employees can clock in and out from their phones or any web browser, and all that data syncs automatically with payroll.  If you prefer a more traditional setup, Gusto even has a [Time Clock Kiosk software](https://gusto.com/product/time-tools/kiosk) that turns your tablets into a time clock where employees can clock in and out.  3. **Payroll Processing** Let’s be honest, payroll is one of the most time-consuming tasks, especially when mistakes happen. Gusto simplifies this by automating everything. No more chasing timecards or worrying about miscalculations. Everything is synced automatically, making payroll a breeze. ‍ 4. **Tax Compliance** Nobody likes dealing with taxes, especially when they vary from state to state. Luckily, Gusto has you covered. It automatically calculates, files, and pays your local, state, and federal payroll taxes. Plus, it supports tax registration for all 50 states, so you stay compliant wherever you do business. ‍ 5. **Setting Up** When it comes to setting up Gusto whether from scratch or switching from another payroll provider, the entire process is designed to be quick and easy.  ‍ Simply create an account and add your employee details or have them self-onboard.  Once Gusto has your employee and tax info, you can already run your first payroll in just a few clicks. You can also switch over at any time of the year and Gusto will take care of importing all your previous payroll information, making the transition smooth and stress-free.  ‍ ## Benefits of Using Gusto for HVAC Businesses While Gusto is a payroll and HR platform designed for all industries, there are some key reasons why it’s especially great for HVAC businesses. ‍ Here are a few reasons why it’s our top HR & payroll tool of choice for HVAC & construction businesses:  ‍ 1. \*\*Flexible Payroll for Fluctuating Schedules:  \*\*HVAC businesses don’t always run on a fixed schedule, so neither should your payroll. Gusto lets you run unlimited payrolls, so you can pay your team whenever it makes sense—without being tied to rigid pay periods. ‍ 2. \*\*Job & Workforce Costing: \*\*HVAC jobs vary in size and complexity, and Gusto makes it easy to track labor costs for each job. You can break down costs by project or task, giving you insights into employee efficiency and helping you create detailed invoices for your clients. ‍ 3. \*\*Time Tracking Made Simple:  \*\*Whether your team is clocking in from the field or at the office, Gusto’s time tracking integrates directly with payroll. Employees can log their hours online or use the [**Time Clock Kiosk**](https://support.gusto.com/article/230223131618657/Time-Kiosk-for-time-tracking) on the iPad, and everything syncs automatically—saving you from manual data entry headaches. ‍ 4. \*\*Next-Day Direct Deposits:  \*\*Save yourself from the need to manage multiple apps and payment methods like wire transfers, ACH payments, and others. Gusto’s next-day direct deposit feature streamlines all these processes into one platform.  ‍ 5. **Automatic Tax Filing:**  Tax compliance can be a nightmare, especially if you operate across multiple states. Gusto takes care of calculating, filing, and paying your local, state, and federal taxes, so you can stay compliant without lifting a finger. ‍ ## Don’t Forget to Integrate Gusto With Your Other Software Tools Last but not least, one of the best features of Gusto is how easily it integrates with the other key tools you’re already using in your HVAC business, like QuickBooks. Connecting Gusto with your accounting software doesn’t just make payroll processing smoother—it helps you avoid the errors that come with juggling multiple systems. Imagine having everything in one place: you can instantly see who’s been paid, how much you’ve withheld for taxes, and get a real-time view of your financials, all without switching between platforms. No more scrambling to gather numbers at tax time or worrying about missed payments. Instead, you’ll have accurate, up-to-date information at your fingertips, from employee wages to job costs, giving you the confidence to make smart financial decisions. If you need help with this, don’t worry. Here At **Atlas Accounting Group**, we [**specialize in helping HVAC companies**](/hvac-accounting/) get their tech stack in order.  We’ll make sure Gusto is fully integrated with QuickBooks (or your preferred accounting software) so you can keep your finances in check with ease. \_Simply use our calendar to  _[**_book a quick call._**](/getting-started/)_ \_ ‍ ## Get Started with Gusto—DIY or Let Us Handle It! Convinced to give Gusto for HVAC businesses a try?  At **Atlas Accounting Group**, we give you the flexibility to manage Gusto yourself or let our team handle everything for you.  Whether you want to take the DIY route or prefer personalized support, we’re here to make the process smooth and stress-free. ‍ And we’ve got even more good news! If you \*\*sign up through \*\*[**this link**](https://gusto.com/r/mackenzie2329), you’ll receive: • **$100**  if your business has 1-9 employees • **$200**  if your business has 10 or more employees ‍ ## [**Try Gusto Today**](https://gusto.com/r/mackenzie2329) ‍ ## Making Your HVAC Payroll Easier As an HVAC business owner, you’ve got enough on your plate without having to worry about payroll and taxes. That’s where we come in. At **Atlas Accounting**, we’re here to help HVAC businesses like yours take the hassle out of payroll. With Gusto’s easy-to-use tools and our expert support, we’ll make sure everything runs smoothly—so you can focus on what you do best. If you need help setting up Gusto, want to integrate it with the rest of your software tools, or would just like us to manage it all for you – we’re here to help! Simply use the calendar below to [\*\*book your first introductory call.  \*\*](/getting-started/) Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Introducing Our Protect Your Profits Advisory Program for Home Services URL: https://www.myatlasaccountant.com/blog/home-services-advisory-program/ If you’re a plumber, electrician, HVAC pro, or run any kind of home services business, chances are you didn’t start your company because you love spreadsheets and long-term financial roadmaps. You started it because you’re good at what you do—and you wanted to do it your way. But somewhere between job sites and payroll runs,… April 29, 2025 # Introducing Our Protect Your Profits Advisory Program for Home Services If you’re a plumber, electrician, HVAC pro, or run any kind of home services business, chances are you didn’t start your company because you love spreadsheets and long-term financial roadmaps. You started it because you’re good at what you do—and you wanted to do it your way. But somewhere between job sites and payroll runs,… ![](/_astro/home-services-advisory-program.ecwDm96M_1y4qCp.webp) By Atlas Accounting Group If you’re a plumber, electrician, HVAC pro, or run any kind of home services business, chances are you didn’t start your company because you love spreadsheets and long-term financial roadmaps. You started it because you’re good at what you do—and you wanted to do it your way. But somewhere between job sites and payroll runs, you might’ve realized: running a business is a whole different job. That’s why we built our **Protect Your Profits Advisory Program**, made specifically for trades and home service business owners. It’s not just about taxes and bookkeeping. It’s about giving you a simple, real-world system to actually make—and keep—more money from the business you’ve worked so hard to build. Let us walk you through what it is (and why it might be the thing you didn’t know your business needed). ‍ ## What Is our Protect Your Profits Advisory Program? It’s a hands-on, year-round advisory program built to help trades business owners uncover hidden profit leaks, make smarter decisions, and hit personal and business goals with way more clarity. We walk you through a **12-Point Profit Punch List**  – think of it as a monthly tune-up for your business systems. Each point focuses on a different area that directly affects your bottom line: pricing, cash flow, roles, projections, systems, taxes, and more. It’s stuff you _wish_  someone had helped you with when you were getting started. And the best part? You don’t have to do it alone. ‍ ## Here’s What You Get: ### 🔧 1:1 Strategy Sessions Every month, we dive into a profit-focused theme and meet one-on-one to work with you on the “how” and “why” for your actual business. This isn’t cookie-cutter advice—it’s tailored to your numbers, your team, and your goals. ### 📓 Personal + Business Roadmaps One of the first things we do in the program is help you draw a straight line between your _business goals_  and your _personal life goals_. Want to pay off your mortgage? Fund your kid’s college? Hire a GM so you’re not on call 24/7? **We help you:** * Map out what you want—1 year, 3 years, 10 years out * Identify what your business needs to do to fund that * Build a plan that gets you there without burning out You’ll also build a full roster of the professionals and team members that will help get you there—think retirement planners, insurance folks, business attorneys, etc. ‍ ### 🧰 Tools That Actually Help You’ll get access to our [Toolbox](/toolbox/) of resources—including plug-and-play Excel workbooks, KPI dashboards, and profit allocation tools. If you’ve ever wished someone would “just give you a spreadsheet that works”—we did. We’ll even run the numbers for you when needed. ‍ ## Why Trades Business Owners Are Joining You might already have an accountant, and that’s great. But most accountants only show up once a year to do your taxes. They don’t help you build a system. They don’t help you plan out the next five years. And they’re not there when you’re trying to figure out whether to hire, fire, expand, cut back, or reinvest. That’s where we come in. **This program gives you:** * A **clear plan**  for your business * **Support**  when you’re making big decisions * **Confidence**  that your business is actually working toward something It’s like having a second-in-command who understands the financial side of the trades—without putting another full-time person on payroll. ‍ ## The Truth? You’re probably working harder than ever. But if you’re not hitting your personal goals—saving, investing, freeing up your time—it’s not because you’re doing something _wrong_. It’s because you might be missing the plan. **Protect Your Profits**  is that plan. And we’d love to walk you through it. ‍ ### Ready to see what this could look like for your business? [**Schedule a free call with us**](/) to learn more about our services and the program to see whether it’s a good fit for your home services business. No sales pitch. Just a real conversation to see if this would actually help you get where you want to go. ‍ ## Frequently Asked Questions About Our Protect Your Profits Advisory Program Here are the answers to a few questions you may have. ‍ ### Who is this program for? This is for trades and home service business owners—plumbers, HVAC companies, electricians, contractors, landscapers, cleaning services, you name it—who want to stop flying blind and start building a business that actually works for _them_. If you’re tired of guessing at your numbers, and ready for a clear plan that supports both your business and personal goals, this is for you. ‍ ### Do I need to already be working with Atlas Accounting Group? Nope. Whether you already work with us for taxes or bookkeeping—or you’ve never hired an accountant in your life—you’re welcome to join. The program is designed to meet you where you’re at. ‍ ### How much time does it take each month? Plan on a couple of hours per month. You’ll get a one-on-one strategy session and tools to help you take action right away. We keep it simple and focused so you’re not just learning—you’re actually making progress. ‍ ### Is this going to feel overwhelming? I’m already busy. That’s the whole reason we built it. If you’re too busy to _think_ , then you’re exactly who this is for. We’ll help you slow down just enough to put a system in place—so you can stop chasing fires and actually build something sustainable. ‍ ### What if I don’t know my numbers or have messy books? That’s okay. A lot of people come to us in the middle of the chaos. You don’t have to be “ready”—you just have to want to make a change. We’ll help you get organized and understand what matters most. ‍ ### Can my office manager or spouse be involved too? Absolutely. If someone else helps run the business with you, they’re welcome to join the calls, use the tools, and go through the process with you. We’ve found that having one point-person is helpful, but you don’t have to do it all alone. ‍ ### What does it cost? We offer different options depending on how hands-on you want us to be. Some folks just want the roadmap and tools. Others want full monthly support. [**Reach out to schedule a call**](/getting-started/)**,**  and we’ll walk you through your options—no pressure. ### What if I’m not sure this is right for me? That’s totally fair. The best next step is to [**schedule a free call with us**](/getting-started/). We’ll talk through your business, where you’re at, and whether this kind of support would actually make a difference. If it’s not a good fit, we’ll tell you that too. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How HVAC and Electrical Contractors Can Prep Financially for the Slow Season URL: https://www.myatlasaccountant.com/blog/hvac-and-electrical-contractors-in-slow-season/ Learn how HVAC and electrical contractors can prepare financially for the slow season with cash flow planning, smarter billing, and steady revenue strategies. December 30, 2025 # How HVAC and Electrical Contractors Can Prep Financially for the Slow Season Learn how HVAC and electrical contractors can prepare financially for the slow season with cash flow planning, smarter billing, and steady revenue strategies. ![](/_astro/hvac-and-electrical-contractors-in-slow-season.DAQxqASK_1GXXQk.webp) By Atlas Accounting Group If you run an HVAC or electrical contracting business, you already know the rhythm of the year rarely stays consistent. Busy months can feel like controlled chaos. Phones ring nonstop, crews are stretched, and cash comes in fast enough that problems stay hidden. Then the slow season hits. There are fewer calls, longer gaps between jobs, yet the same fixed expenses still leave your account every week. The challenge of HVAC and electrical contractors in the slow season is not that it exists. Every trade has them. The real issue is that many contractors only start reacting once the slowdown is already underway. That is when stress creeps in, decisions feel rushed, and cash flow becomes harder to manage. Preparing financially for the slow season is not about assuming the worst or cutting everything to the bone. It is about putting a few practical systems in place so the business stays steady, even when work tapers off. With the right preparation, slow months can feel manageable instead of risky. ## Understand Why Slow Seasons Hurt Cash Flow More Than Profit One of the most frustrating parts of a slow season is that your business may still be profitable on paper. Jobs you completed earlier in the year look good. Margins are fine. But the bank balance tells a different story. That disconnect usually comes down to timing. You are paying payroll, insurance, fuel, rent, software, and loan payments every week. Meanwhile, customer payments may slow down, projects may pause, and new work may not replace completed jobs as quickly. Recognizing that this is a cash flow issue, not necessarily a profitability issue, is the first mindset shift. Once you frame the problem correctly, the solutions become much clearer. ## Build a Simple 13 Week Cash Flow Forecast You do not need a complicated budget to prepare for a slowdown. What you need is visibility. One of the most effective tools for HVAC and electrical contractors is a rolling 13-week cash flow forecast. Start by listing the cash you are confident will come in over the next three months. This includes scheduled service calls, maintenance agreements, signed contracts, and progress payments you expect to collect. Be conservative and only include revenue you can reasonably rely on. Next, list the cash that must go out. Payroll and payroll taxes, insurance, truck expense, rent, debt payments, software, and minimum owner compensation. These are the costs that do not disappear just because work slows down. Once both sides are laid out, you will likely spot a few weeks where cash gets tight. That is valuable information to have as it gives you time to act early instead of scrambling later. With this forecast, you can decide whether you need to tighten collections, adjust scheduling, delay discretionary spending, or lean briefly on a line of credit. The key is that you are making choices ahead of time, not under pressure. You can check out our [**cash flow forecast template for contractors**](/toolbox/), which lets you plug in your numbers immediately. ## Know Your Break-Even Point During Slow Months During busy seasons, it is easy to focus on growth. During slow seasons, survival often depends on knowing your break-even number. Your break-even point is the minimum weekly or monthly revenue required to cover fixed overhead, labor burden, debt obligations, and a reasonable level of owner pay. Once you know that number, it becomes a decision-making anchor. For HVAC and electrical contractors, this often leads to a useful shift in how work is scheduled. Service and maintenance work become the foundation that keeps the lights on. Larger install or project work becomes the upside rather than the sole focus. When you know your break-even point, you stop chasing every job out of fear. You can price work properly, say no to low-margin projects, and prioritize jobs that support steady cash flow. ## Fix Billing and Collections Before Cash Gets Tight Slow seasons expose billing problems that were already there. Invoices that go out late, progress billing that is inconsistent, or retainage that gets buried in accounts receivable and forgotten. One of the most effective ways to prepare financially is to clean up your billing process before the slowdown begins. Same-day invoicing for service work should be standard. Project billing should follow a clear schedule with defined documentation requirements. Collections matter just as much. Have clear payment terms, automated reminders, and consistent follow-up on past due invoices. Even shaving a few days off your average collection time can make a meaningful difference in cash flow when volume slows. The goal is not to become aggressive with customers. It is to remove friction from the process so cash moves more predictably. ## Create More Predictable Revenue Streams One of the best buffers against seasonality is recurring revenue. For HVAC and electrical contractors, this does not require reinventing your business model. Maintenance agreements are a powerful example. They create a steady income, keep your technicians engaged, and often lead to additional repair or upgrade work. Even a modest base of recurring contracts can cover a portion of overhead during slow months. Slow seasons are also an opportunity to promote services that are easy for customers to say yes to. Electrical safety inspections, panel upgrades, generator maintenance, HVAC tune-ups, indoor air quality improvements, and ductwork assessments often resonate when homeowners are planning rather than reacting to emergencies. These offerings help smooth revenue while keeping your crews productive. ## Watch Working Capital, Not Just Backlog Backlog feels reassuring. But a backlog without sufficient working capital can still strain your business. During slower periods, it is important to track how much cash you have available relative to the work you have committed to complete. Payroll, materials, and overhead still need to be funded before revenue is collected. Pay attention to a few simple metrics: * **Days ’ sales outstanding** tells you how quickly cash is coming in. * **Gross marginby job type** shows where your profit really comes from. * **Cash runway** helps you understand how long your current balance will last under conservative assumptions. These numbers guide smarter decisions about marketing spend, hiring, and growth during uncertain months. ## Plan Staffing Proactively Instead of Reactively Labor is usually the largest expense for HVAC and electrical contractors. That makes staffing decisions especially stressful when work slows down. The goal is not to panic or cut your strongest people. Instead, map your labor schedule against your cash forecast. If you see lighter weeks ahead, adjust now. Shift workloads. Cross-train technicians. Use overtime strategically when demand spikes instead of carrying excess hours when it does not. Look for cost reductions that do not hurt production first. These could be unused subscriptions, underperforming marketing spend, or equipment leases that no longer make sense. Protecting your core team often pays off when work picks up again. ## Stay Ahead of Taxes and Compliance Slow seasons do not pause tax obligations. Payroll taxes, filings, and estimated payments still arrive on schedule. Building a tax set aside into your cash flow forecast prevents unpleasant surprises. It also allows you to plan proactively. Equipment purchases, retirement contributions, and entity-level tax strategies often work best when timed intentionally, not reactively. Clean job costing and accurate books are especially important here. When your numbers are reliable, tax planning becomes a tool rather than a source of stress. ## Put a Safety Net in Place Early Access to capital feels very different when you arrange it from a position of strength. A revolving line of credit can be useful during seasonal dips because interest only accrues on what you use. Some contractors also qualify for seasonal financing programs designed to support fluctuations in receivables, inventory, and labor costs. The key is applying early, with clean financials and a clear understanding of how the financing fits into your overall plan. ## How Atlas Accounting Group Helps Trades Stay Steady Year-Round At **[Atlas Accounting Group](/accountants-for-electricians/)**, we work closely with HVAC and electrical contractors who want clarity instead of guesswork. Our team understands how seasonal swings affect cash flow, staffing, and decision-making in the trades. We help clients build practical cash flow forecasts, clean up billing and job costing systems, and plan ahead for taxes and growth. We also handle bookkeeping, payroll, and tax planning so your numbers stay accurate and useful throughout the year. If you want to head into the next slow season with confidence and a clear plan, we are here to help. A little preparation now can make a big difference when work slows down later. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## What Can HVAC Companies Deduct In 2026? Everything That Has Changed With OBBBA URL: https://www.myatlasaccountant.com/blog/hvac-tax-deductions-2026/ What can HVAC companies deduct in 2026? Learn which expenses are still deductible, what changed under OBBBA, and how equipment and QBI rules affect HVAC businesses. January 26, 2026 # What Can HVAC Companies Deduct In 2026? Everything That Has Changed With OBBBA What can HVAC companies deduct in 2026? Learn which expenses are still deductible, what changed under OBBBA, and how equipment and QBI rules affect HVAC businesses. ![](/_astro/hvac-tax-deductions-2026.Da0Rtmef_Z1gyLxJ.webp) By Atlas Accounting Group Running an HVAC business leaves very little downtime to think about taxes. Most days are filled with service calls, installs, crew scheduling, equipment issues, and customer expectations that do not pause just because the calendar year changes. By the time tax season arrives, many owners are left reacting instead of planning. That is why understanding what you can deduct and what has changed for 2026 matters more than ever. The One Big Beautiful Bill Act (OBBBA) introduced several updates that affect how HVAC companies deduct equipment, meals, payroll-related costs, and owner income. But most deductions still follow the same core rule: the expense must be ordinary and necessary for running your HVAC business, and it must be properly documented. Below is a practical guide to the HVAC tax deductions companies can still rely on in 2026. ## What Changed In 2026 That HVAC Owners Should Know ### Timing Matters More For Equipment Purchases One of the biggest changes HVAC owners notice under OBBBA is how equipment is written off. In many cases, qualifying business equipment can now be fully deducted in the year it is placed in service, instead of being depreciated over several years. For HVAC companies, this typically includes trucks, service vans, shop equipment, diagnostic tools, computers, and other major tools used in the business. The important phrase here is “placed in service”. That means the equipment is ready and available for use in your business, not just ordered or paid for. If you bought a truck or piece of equipment late in the year but did not actually start using it until the following year, the deduction usually follows the year it went into service. Two purchases made in the same month can end up on different tax years depending on when they were actually put to work. ### Pass Through Owners And The 20% QBI Deduction If your HVAC business is set up as an LLC or S corporation, you may qualify for the Qualified Business Income, or QBI, deduction. This deduction allows many pass-through business owners to deduct up to 20% of their business profit before federal income tax is calculated. For most HVAC owners, this is a deduction that shows up when your tax return is prepared, as long as your income falls within the allowed ranges. At higher income levels, the deduction can be reduced or phased out based on IRS rules. ### Meals And Entertainment Are Stricter Entertainment expenses remain non-deductible, even if business is discussed.  What has changed is how employer-provided meals are treated. Certain meals that were previously 50% deductible, such as some on-premises meals provided for convenience, are no longer deductible under the scheduled changes that take effect in 2026. For HVAC companies, providing meals during long install days, training sessions, or staff meetings may feel routine, but keep in mind that those costs are no longer deductible. ## HVAC Deductions That Still Apply In 2026 While the rules around timing and categories have shifted, most core HVAC deductions remain intact. ### Cost Of Goods Sold and Job Costs Materials and parts installed for customers remain fully deductible as part of the cost of goods sold. This includes equipment, refrigerant, ductwork, fittings, and other job-specific materials. Accurate job costing is essential. When materials are coded correctly to jobs, you not only support deductions, but also gain visibility into which services are profitable and which are quietly draining margins. ### Vehicles, Fuel, and Fleet Expenses Work trucks and vans are a major expense for HVAC companies. Fuel, repairs, maintenance, insurance, registration, and lease payments are all generally deductible when tied to business use. The challenge is documentation. Business use must be substantiated, especially when vehicles are taken home or used outside normal hours. Clear vehicle policies and mileage or usage tracking protect these deductions and reduce audit risk. ### Tools, Equipment, and Safety Gear Hand tools, meters, recovery machines, ladders, tablets, uniforms, and personal protective equipment remain deductible. Higher cost items may need to be tracked as assets rather than expensed immediately, depending on their nature and use. Having a simple asset list and a consistent process for issuing tools to technicians goes a long way toward keeping deductions clean and defensible. ### Labor, Payroll, and Subcontractors Wages, employer payroll taxes, workers’ compensation, benefits, and retirement contributions are all deductible business expenses. For growing HVAC companies, payroll is often the highest cost, and also the area with the most compliance risk. Subcontractor payments are also deductible, but only when vendors are properly set up and year-end reporting requirements are met. Missing documentation can turn a valid deduction into a costly problem. ### Training, Licensing, and Professional Fees Continuing education, licensing renewals, certifications, permits, and trade-specific training are deductible when they maintain or improve skills required in your business. Accounting, legal, payroll, and advisory fees are also deductible and often overlooked, even though they directly support compliance and decision-making. ### Insurance Costs General liability, workers’ compensation, commercial auto, umbrella policies, bonding, and cyber insurance are deductible. Prepaid policies may need to be allocated across coverage periods rather than being deducted all at once. Insurance costs often rise quietly year over year. Tracking them carefully helps you understand how much overhead your pricing needs to support. ### Marketing And Sales Expenses Advertising, website costs, local SEO, truck wraps, branded uniforms, proposal software, and referral incentives are generally deductible. The key is that the expense must clearly relate to promoting or supporting the business. ### Office, Shop, And Warehouse Expenses Rent, utilities, internet, phones, shop supplies, cleaning, storage, and security costs remain deductible. For owners working from home, the home office deduction is still available if you meet the exclusive and regular use requirements and can support them with records. ### Bad Debts And Write Offs If you operate on an accrual basis, uncollectible customer balances may be deductible when properly written off. This requires documentation of collection efforts and a consistent write-off process. ## How Atlas Supports HVAC Companies Most HVAC owners do not need complex tax strategies. What they need are accurate books that clearly reflect how the business actually operates. At [**Atlas Accounting Group**](/hvac-accounting/), we make sure your numbers are reliable and organized throughout the year. We keep your books tax-ready, so when it is time to file, your CPA is working from clean, complete financials so deductions are easier to claim and questions are easier to answer. If you want help keeping your HVAC finances ready for tax season, [**book a call with us**](/getting-started/). We are always happy to talk through how our accounting support works. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Learn from us URL: https://www.myatlasaccountant.com/blog/ Accounting updates, tips, and practical guides to help contractors and specialty trade owners become more financially savvy. Blog # Learn from us We post regular accounting updates, tips & tricks to help you become a more financially savvy business owner. [ ![](/_astro/Atlas-Accounting-light-logo.DWcvmif4_sQYUY.webp) July 2, 2026 ## Welcome to the New Atlas Accounting Group Website We've rebuilt myatlasaccountant.com from the ground up — faster pages, free calculators, and a growing toolbox for contractors and specialty trades. Read more → ](/blog/welcome-to-the-new-site/)[![](/_astro/can-your-hvac-company-afford-to-hire.BSoKx7Ra_148ooA.webp) March 9, 2026 ## Can Your HVAC Company Afford to Hire in 2026? Can your HVAC company afford to hire in 2026? Learn how to calculate the true cost of a new hire and test cash flow to help you decide. Read more → ](/blog/can-your-hvac-company-afford-to-hire/)[![](/_astro/track-hvac-company-cash-flow.DRe5viaU_Zmxg9p.webp) March 2, 2026 ## How Should an HVAC Company Track Cash Flow? See how to track HVAC company cash flow with a monthly forecast, better billing habits, and clear financial visibility for growing trade businesses. Read more → ](/blog/track-hvac-company-cash-flow/)[![](/_astro/contractor-labor-cost-calculator.BJCyxk8j_GpQu8.webp) February 23, 2026 ## Contractor Labor Cost Calculator: What One Technician Really Costs You Calculate the true hourly cost of a technician with our Contractor Labor Cost Calculator. Stop underpricing and set profitable labor rates today. Read more → ](/blog/contractor-labor-cost-calculator/)[![](/_astro/job-costing-mistakes-for-electricians.c7H4pLOE_3LFqg.webp) February 16, 2026 ## The Most Common Job Costing Mistakes for Electricians Common job costing mistakes cost electricians real profit. Learn where labor, materials, and change orders go wrong and how to fix job costing fast. Read more → ](/blog/job-costing-mistakes-for-electricians/)[![](/_astro/business-deductions-for-self-employed-owners.DA4riL6H_1JMeo2.webp) February 9, 2026 ## 10 Business Deductions In 2026 For Self Employed Owners Understand business deductions in 2026 for self employed owners. A clear, bookkeeping-first guide to tracking expenses and keeping your financials organized. Read more → ](/blog/business-deductions-for-self-employed-owners/)[![](/_astro/estimated-taxes-for-electricians-hvac-and-plumbers.BveVKGPX_vVGDk.webp) February 2, 2026 ## A Complete Guide to Paying Estimated Taxes in 2026 (For Electricians, HVAC, Plumbers) A contractor-friendly guide to paying estimated taxes in 2026. Learn deadlines, payment methods, and how clean bookkeeping makes quarterly tax payments easier. Read more → ](/blog/estimated-taxes-for-electricians-hvac-and-plumbers/)[![](/_astro/hvac-tax-deductions-2026.Da0Rtmef_Z1gyLxJ.webp) January 26, 2026 ## What Can HVAC Companies Deduct In 2026? Everything That Has Changed With OBBBA What can HVAC companies deduct in 2026? Learn which expenses are still deductible, what changed under OBBBA, and how equipment and QBI rules affect HVAC businesses. Read more → ](/blog/hvac-tax-deductions-2026/)[![](/_astro/profitable-hvac-cash-flow.Cs5Qy99s_2t8k5l.webp) January 18, 2026 ## Why Profitable HVAC Companies Still Run Out of Cash Your HVAC business can be profitable and still run out of cash. Discover why it happens and how better billing, forecasting, and cash systems fix it. Read more → ](/blog/profitable-hvac-cash-flow/)[![](/_astro/accounting-is-the-language-of-business.C_V9av4T_ZWKLbV.webp) January 11, 2026 ## The Contractor’s Vocabulary: Why Accounting Is the Language of Business A contractors guide to translating familiar business concepts into accounting terms. Read more → ](/blog/accounting-is-the-language-of-business/)[![](/_astro/cash-flow-forecast-for-construction-business.pRGpGfjr_Z1Ebwk0.webp) January 7, 2026 ## How to Create a Cash Flow Forecast for Your Construction Business Learn how to create a simple cash flow forecast for your construction or trades business so you can avoid shortfalls and stay profitable year-round. Read more → ](/blog/cash-flow-forecast-for-construction-business/)[![](/_astro/hvac-and-electrical-contractors-in-slow-season.DAQxqASK_1GXXQk.webp) December 30, 2025 ## How HVAC and Electrical Contractors Can Prep Financially for the Slow Season Learn how HVAC and electrical contractors can prepare financially for the slow season with cash flow planning, smarter billing, and steady revenue strategies. Read more → ](/blog/hvac-and-electrical-contractors-in-slow-season/)[![](/_astro/year-end-review.fxFU7E3D_Z3Tado.webp) December 23, 2025 ## Year-End Review: What Your Numbers Say About Next Year’s Success Learn how to understand your year-end numbers and use them to plan pricing, staffing, and cash flow for a stronger, more profitable year ahead. Read more → ](/blog/year-end-review/)[![](/_astro/build-a-construction-budget.JZ8eijw7_nlSfA.webp) December 15, 2025 ## How to Build a Construction Budget You’ll Actually Use Learn how to build a construction budget you’ll actually use with practical guidance from Atlas Accounting Group. Read more → ](/blog/build-a-construction-budget/)[![](/_astro/quickbooks-tips-for-contractors.CmYG_gjE_VoHqV.webp) December 11, 2025 ## QuickBooks Tips & Updates for Contractors for 2026 Learn the most useful QuickBooks tips and updates for contractors in 2026. Discover how you can improve job costing, cash flow, and reporting. Read more → ](/blog/quickbooks-tips-for-contractors/)[![](/_astro/back-from-serviceworld-expo.COPHcGTA_2ghh6b.webp) December 8, 2025 ## We Just Got Back From ServiceWorld Expo! Here’s What We Experienced The team at Atlas just returned from ServiceWorld Expo. We share key themes we noticed for plumbing, electrical, HVAC and construction businesses. Read more → ](/blog/back-from-serviceworld-expo/)[![](/_astro/year-end-accounting-checklist-for-electricians.5NwEr3R-_Z10WOdh.webp) December 1, 2025 ## Year-End Accounting Checklist for Electricians A simple year-end accounting checklist for electricians. Learn how to tidy your books and prepare for taxes in a friendly, easy-to-follow way. Read more → ](/blog/year-end-accounting-checklist-for-electricians/)[![](/_astro/year-end-accounting-checklist-for-plumbers.RxrsAmEe_1ql2YB.webp) November 24, 2025 ## Year-End Accounting Checklist for Plumbers A friendly, easy-to-follow year-end accounting checklist for plumbers. Learn how to tidy your books and prepare for tax season with confidence. Read more → ](/blog/year-end-accounting-checklist-for-plumbers/)[![](/_astro/year-end-accounting-checklist-for-hvacs.C6UBbCTb_1HhhHP.webp) November 17, 2025 ## Year-End Accounting Checklist for HVACs A practical year-end accounting checklist for HVAC companies. Clean up your books, improve cash flow, review inventory, and prepare for a stronger year ahead. Read more → ](/blog/year-end-accounting-checklist-for-hvacs/)[![](/_astro/inside-our-new-protect-your-profits-book.Dj7mMi0s_q5HpH.webp) November 3, 2025 ## What’s Inside Our New ‘Protect Your Profits’ Book? Introducing our new Protect Your Profits book, it’s a hands-on, year-long advisory program that helps construction business owners strengthen profits one month at a time. Read more → ](/blog/inside-our-new-protect-your-profits-book/)[![](/_astro/average-profit-margin-for-electrical-contractors.DDGBBsky_Z129Jjw.webp) October 17, 2025 ## What Is The Average Profit Margin For Electrical Contractors? Learn the average profit margin for electrical contractors and understand the numbers that will drive profitability. Read more → ](/blog/average-profit-margin-for-electrical-contractors/)[![](/_astro/construction-business-break-even.CdwLSFeI_Z1tvq93.webp) October 8, 2025 ## When Will My Construction Business Break Even? Learn how to calculate when your construction business will break even. Discover the key numbers and data to improve for faster profitability. Read more → ](/blog/construction-business-break-even/)[![](/_astro/protect-from-business-fraud-2025.DBv0RVPv_Pk172.webp) July 3, 2025 ## How To Protect Yourself From Business Fraud in 2025 We’re seeing it more and more: fake invoices, spoofed emails, and slick impersonations that almost pass the smell test.  Hackers and scammers are stepping up their game. And unfortunately, trade businesses like yours are in their sights.  Here at Atlas Accounting Group, we’ve had a front-row seat to some of these fraud attempts.  From lookalike… Read more → ](/blog/protect-from-business-fraud-2025/)[![](/_astro/construction-industry-bookkeeping.DJgqIcQW_Z1GxVrQ.webp) May 26, 2025 ## A Simple Guide to Bookkeeping in the Construction Industry Running a construction business involves more than just knowing the trade; managing your finances is equally important. Keeping track of your financials is crucial to staying on top of your business, and that’s where bookkeeping comes in. Bookkeeping might sound like a lot of work, but it’s all about keeping organized records of your income… Read more → ](/blog/construction-industry-bookkeeping/)[![](/_astro/4-ways-construction-project-tracking.wuT1cgEd_ZcMlhM.webp) May 22, 2025 ## 4 Ways to Improve Your Construction Project Tracking Running a construction business without good tracking is kind of like framing a house without a level… it might look okay from a distance, but underneath, things are probably off. We talk to contractors all the time who are wondering where the money went, or why a project that looked profitable on paper barely broke… Read more → ](/blog/4-ways-construction-project-tracking/)[![](/_astro/stop-inaccurate-hvac-job-costing.BCgComcc_Z1XVgyq.webp) May 14, 2025 ## How to Stop Inaccurate HVAC Job Costing in 2025 Alright, let’s talk about something that quietly messes with your HVAC business way more than a cranky compressor or a client asking for next-day installs.  It’s job costing—or more accurately, inaccurate HVAC job costing. We’re talking about those moments where you kinda guess what a job will cost, add a bit of markup, send out… Read more → ](/blog/stop-inaccurate-hvac-job-costing/)[![](/_astro/home-services-advisory-program.ecwDm96M_1y4qCp.webp) April 29, 2025 ## Introducing Our Protect Your Profits Advisory Program for Home Services If you’re a plumber, electrician, HVAC pro, or run any kind of home services business, chances are you didn’t start your company because you love spreadsheets and long-term financial roadmaps. You started it because you’re good at what you do—and you wanted to do it your way. But somewhere between job sites and payroll runs,… Read more → ](/blog/home-services-advisory-program/)[![](/_astro/business-success-with-a-kpi-dashboard.esUeVigy_1nVCdV.webp) April 7, 2025 ## Drive Your Business Success with a KPI Dashboard Running a business comes with a hundred moving parts—and let’s be honest, it’s not always easy to keep track of what’s actually working. You might feel like things are going okay, but without a clear way to see your numbers, it’s hard to know for sure. That’s why we built a KPI dashboard. It gives… Read more → ](/blog/business-success-with-a-kpi-dashboard/)[![](/_astro/accounting-for-construction-projects.CHYe9bXq_Z5Kt1H.webp) March 31, 2025 ## The RIGHT Way to Manage Accounting for Construction Projects If you’re running a construction business, you’ve probably got a million things to juggle—crews to manage, materials to order, jobs to bid on.  And somewhere in the middle of all that, the accounting has to get done. But if you’re like a lot of our clients, the financial side can feel confusing (or just straight-up… Read more → ](/blog/accounting-for-construction-projects/)[![](/_astro/non-financial-hvac-kpis.t9hlmaDL_1TY5QN.webp) March 18, 2025 ## 7 Non-Financial HVAC KPIs That You Aren’t Tracking (But Should Be) If you’re like most of the HVAC business owners we know, you probably check your revenue and expenses regularly.  Maybe you even track profit margins.  But what about the other stuff—the non-financial numbers that tell you if your business is actually running well? These kinds of KPIs (Key Performance Indicators) might not show up on… Read more → ](/blog/non-financial-hvac-kpis/)[![](/_astro/communication-in-home-service-business.Upt_E8VU_1H34Fw.webp) March 17, 2025 ## How Communication Can Make or Break Your Home Service Business If you’ve ever had a job go sideways because “someone didn’t get the message,” you already know how important communication in home services business is. Maybe a tech showed up to a job without the right parts.  Maybe a customer thought they were getting a service you don’t even offer.  Or maybe your team is… Read more → ](/blog/communication-in-home-service-business/)[![](/_astro/construction-equipment-depreciation-explained.DHX_o09-_139bTR.webp) February 20, 2025 ## Construction Equipment Depreciation Explained Ever wondered how your construction equipment’s value changes over time? As you put your gear to work, it naturally loses value from everyday use.  ‍But it’s not just wear and tear—new technologies and evolving standards can make older equipment less valuable. ‍Depreciation might sound like just another accounting term, but it has real implications for… Read more → ](/blog/construction-equipment-depreciation-explained/)[![](/_astro/target-hvac-business-profit-margin.RZ93gvfR_Z23HhC4.webp) February 18, 2025 ## What Are Your Target HVAC Profit Margins? What are healthy HVAC profit margins? See target gross and net margins by service type, why yours slip, and the levers that move them. Read more → ](/blog/target-hvac-business-profit-margin/)[![](/_astro/gusto-for-hvac-businesses.COIE-2Y-_M10Dy.webp) November 25, 2024 ## Why You Should Be Using Gusto for Your HVAC Business We can’t say this enough—we absolutely LOVE Gusto. And for good reason!  Running an HVAC business is no small feat. Between managing your team, juggling customer appointments, handling payroll, and making sure you stay on top of taxes—it’s easy to feel overwhelmed. But that’s where Gusto for HVAC businesses comes in. It’s an all-in-one platform… Read more → ](/blog/gusto-for-hvac-businesses/)[![](/_astro/integrate-software-with-quickbooks.BQebozfT_NEhdb.webp) November 20, 2024 ## How to Integrate Software With QuickBooks For HVAC Companies Running an HVAC business is more than just fixing heating and cooling systems.  You’re juggling a ton of tasks: managing your team, scheduling jobs, keeping track of customers, and handling all the finances. It’s a lot of work.  But if you’re already using QuickBooks for accounting, there’s good news—you can streamline your entire operation by… Read more → ](/blog/integrate-software-with-quickbooks/)[![](/_astro/cash-flow-for-construction.CBhPy6Wg_ZfdR84.webp) August 12, 2024 ## What You Need to Predict Weekly Cash Flow for Construction Predicting cash flow for your construction business can be tricky.  Cash flow is the amount of money moving into and out of your business, and managing it effectively is essential so your company can pay employees on time, make equipment lease payments, and cover ongoing expenses.  Cash flow management is vital for any business. However,… Read more → ](/blog/cash-flow-for-construction/)[![](/_astro/servicetitan-and-quickbooks.CJJTvyht_1zTIyp.webp) August 12, 2024 ## An Accountant’s Tips for Using ServiceTitan and QuickBooks If your construction company uses both ServiceTitan and QuickBooks for managing operations and finances, you may have faced challenges when trying to connect the two systems. You’re not alone in this struggle.  Integrating ServiceTitan with QuickBooks can be tricky and frustrating, especially if you get stuck and can’t easily find a solution.  Our team has… Read more → ](/blog/servicetitan-and-quickbooks/)[![](/_astro/tax-credits-for-construction.wXmljadv_1EXtVu.webp) August 12, 2024 ## Our Favorite Tax Credits for Construction Businesses in 2024 In the construction world, having sharp financial skills is just as important as having the right tools. Every year, construction businesses face new challenges and opportunities due to changes in the economy, technology, and regulations. Finding ways to cut costs and boost efficiency is crucial for staying competitive and growing your business. Tax credits are… Read more → ](/blog/tax-credits-for-construction/)[![](/_astro/better-construction-bookkeeping.CiN0GUVz_Z1k0RiA.webp) November 10, 2023 ## 5 Minutes to Better Construction Bookkeeping Are you tired of spending hours on bookkeeping and accounting tasks in your construction business?  We know that managing the financial side of your business can be overwhelming, but it doesn’t have to be. Sometimes, a few simple tweaks is all it takes to transform your bookkeeping from “overwhelming” to “helpful”.  Here at Atlas Accounting… Read more → ](/blog/better-construction-bookkeeping/)[![](/_astro/3-construction-company-kpis.UOOltEv6_1LaKvj.webp) November 1, 2023 ## 3 Construction Company KPIs You Should Be Tracking Without KPIs, you may be confident about opening a new branch for your construction company after two years, but when that duration elapses, you declare bankruptcy. The most painful part is the fact you never saw this coming. Here’s the truth. From Net Profit Margin to Working Capital Ratio, there are several KPIs construction companies… Read more → ](/blog/3-construction-company-kpis/)[![](/_astro/average-profit-margin-for-construction-companies.Dm1B99aU_Z1CV0TT.webp) October 11, 2023 ## What is the Average Profit Margin for Construction Companies? Do you ever come to the end of your financial period with the characteristic itch to know your profit margin and how your construction company has performed? And then, when the end-of-year financial statements are eventually released, you realize your profit margin is pretty decent, at least compared to the previous year, and you thrust… Read more → ](/blog/average-profit-margin-for-construction-companies/)[![](/_astro/construction-accountants-help.DTP62Een_B6o7.webp) October 4, 2023 ## 6 Things Your Construction Accountants Can Make Better Let’s face it. Engaging a professional accountant can feel unnecessary, especially if you’re a small construction company just starting out.  Perhaps you have not bagged many projects — yet costs are already on the roof.  But wait a minute. If you don’t engage professional accountants, it is the IRS — not your construction company —… Read more → ](/blog/construction-accountants-help/)[![](/_astro/construction-profit-and-loss-statement.CjajyJv8_Z2niN7b.webp) September 13, 2023 ## Deep Dive Into Your Construction Profit and Loss Statement (P&L) | Free Template! Arguably one of the most important elements of running a successful construction business is keeping track of your income and expenses in a way that lets you measure your profitability and plan for your financial future.  Though it may sound simple, you’d be surprised just how many construction business owners violate the single, most important… Read more → ](/blog/construction-profit-and-loss-statement/)[![](/_astro/construction-financing-guide.ycrn5WOC_1d1raX.webp) September 1, 2023 ## Construction Financing Guide: Loans, Grants, & Other Options Every business owner has a love-hate relationship with money: we love to make it and hate to see it go. Regardless of whether you are a contractor, a subcontractor, or a developer within the construction business, you need to be aware of all the financing options available to help you with the funds you need… Read more → ](/blog/construction-financing-guide/)[![](/_astro/washington-cares-payroll-tax.C7SdmyPD_zJfdP.webp) August 14, 2023 ## New Payroll Tax- What Washington Cares Tax Means For Payroll Forget about the intentions. Even those who like to see the government intervene in some social issue rarely smile when a new tax is announced.  Granted, taxes do help. But in some cases, don’t they just make our lives more miserable, make us adjust our systems — and needlessly increase the cost of doing business?… Read more → ](/blog/washington-cares-payroll-tax/)[![](/_astro/contractor-invoices-types-quickbooks-simplifies-the-process.B59ehrZ8_CPtc6.webp) July 27, 2023 ## Contractor Invoices Types: QuickBooks Simplifies the Process We know what you’re thinking: “Not ANOTHER system!”. And we’re with you. We know that you’re tired of grappling with complex invoicing systems, but do you find yourself dreading the task of creating invoices for your contracting business?  Even as accountants, we do. After all, the challenges contractors face when it comes to effective invoicing… Read more → ](/blog/contractor-invoices-types-quickbooks-simplifies-the-process/)[![](/_astro/construction-businesses-staffing.B6scrhVd_OdyG7.webp) July 13, 2023 ## Employee vs 1099 Contractor for Construction Businesses Picture this scenario: You’re a construction business owner on the cusp of taking your company to the next level. You’re faced with an important decision – should you hire employees or engage 1099 contractors?  Each option presents its advantages and considerations, making it crucial to understand the implications and make an informed choice. In this… Read more → ](/blog/construction-businesses-staffing/)[![](/_astro/construction-company-r-d-tax-credit.CWOhBkyh_qlQDe.webp) June 22, 2023 ## Construction Company Claims with the R&D Tax Credit Imagine accessing a “secret cash stash” to help expand your construction company’s operations.  Like investing in that drilling machine you’ve been eyeing, onboarding new employees to increase productivity, or purchasing new materials for your business? That would be a dream come true, huh? Well, there might actually be a way to achieve this without a secret stash,… Read more → ](/blog/construction-company-r-d-tax-credit/)[![](/_astro/construction-chart-of-accounts-2025.Cr70dSDK_Z22L5Sg.webp) June 5, 2023 ## Download Your Construction Chart of Accounts 2025 In the construction industry, you have a million things to track: various projects, materials, suppliers, employees, contractors, tools, bills, and more.  Now imagine that you need to find out what you bought for $2,932.32 last February at Home Depot… and why.  Perhaps your operations manager or worse, the IRS, needs to see all of the receipts… Read more → ](/blog/construction-chart-of-accounts-2025/)[![](/_astro/quickbooks-servicetitan-integration.BNgbi_WK_Xi968.webp) May 24, 2023 ## QuickBooks + ServiceTitan Integration: Why & How to Do It A ServiceTitan QuickBooks integration done right: what syncs, what breaks, and how to connect the two so your job costing and your books finally agree. Read more → ](/blog/quickbooks-servicetitan-integration/)[![](/_astro/construction-tax-credits-2023.xTOnJmG1_Z28Qiy5.webp) May 5, 2023 ## New Construction Tax Credits You Haven’t Heard Of Yet (2023) Today, we’re tackling one of the most common questions we get as construction accountants:  “How much money can you save me from the government this year?” And we love this question.  After all, it’s our job to help you make and keep, as much money as possible in your business.  It’s always a good idea to… Read more → ](/blog/construction-tax-credits-2023/)[![](/_astro/your-guide-to-workers-compensation-in-washington-state-2023.doFvWoHn_2mswme.webp) April 25, 2023 ## Your Guide to Workers’ Compensation in Washington State 2023 Death, taxes, and workers’ compensation premiums.  Ok, Benjamin Franklin didn’t say that. But we are. If you own a business in the construction industry in Washington state, you are obligated to pay workers’ compensation for your employees – there’s no getting around it.  And you shouldn’t want to.  Workers’ compensation protects you and your business… Read more → ](/blog/your-guide-to-workers-compensation-in-washington-state-2023/) ## Want tips straight in your inbox? Get accounting tips for the trades. No spam, unsubscribe anytime. First name Last name Email address Company Subscribe to Newsletter ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## What’s Inside Our New ‘Protect Your Profits’ Book? URL: https://www.myatlasaccountant.com/blog/inside-our-new-protect-your-profits-book/ Introducing our new Protect Your Profits book, it’s a hands-on, year-long advisory program that helps construction business owners strengthen profits one month at a time. November 3, 2025 # What’s Inside Our New ‘Protect Your Profits’ Book? Introducing our new Protect Your Profits book, it’s a hands-on, year-long advisory program that helps construction business owners strengthen profits one month at a time. ![](/_astro/inside-our-new-protect-your-profits-book.Dj7mMi0s_q5HpH.webp) By Atlas Accounting Group At **[Atlas Accounting Group](/construction-accountants/)**, we’ve worked with hundreds of business owners to clean up their books and implement smarter financial systems to improve their bottom line. Keeping your construction company or trade business profitable takes more than good bookkeeping; it takes consistency. That’s why we launched the **[_Protect Your Profits_ Book](/toolbox/)**, which is designed to help you stay on top of your finances and strengthen your business profitability through a 12-month advisory program that introduces bite-sized business concepts each month. As the Atlas team puts it: > “Our goal is to help you uncover anything in your business that might be costing you your hard-earned money. We want you to have confidence that your business is built like a profitable machine and that all of the pieces are in working order.” This isn’t about learning to be an accountant. It’s about giving you a clear, guided path to build a more profitable business. The best part is that you don’t have to tackle everything at once. Each month, we’ll focus on one key area of your business and give you the tools and insights to make meaningful progress. ## What’s ‘Protect Your Profits’ About? The**Protect Your Profits Book** is built around a 12-point profit punch list and offers a simple, structured way to address every opportunity to increase profitability through the year. **Each month, you’ll:** * Focus on one key area of your business (e.g. cash flow or job costing) * Complete a 2-minute systems check to see how your business is performing in that area * Track your progress using your personalized _Protect Your Profits_ scorecard It’s designed to be practical and progressive. We already know how busy you are running a business, so each monthly check-in doesn’t take long, but it helps to keep you focused on profitability. The intention is to keep at it throughout the year and make measurable progress toward stronger profits. ## Topics That We’ll Cover Together Each month focuses on one part of your business that affects your bottom line. **Here’s a peek at what we’ll be tackling:** 1. **Profit on Purpose:** Set your projections, KPIs, and goals 2. **Profit Protectors:** Build a team culture that supports profitability 3. **Manage Cash Flow** : Manage money flowing in and out with confidence 4. **Maximize Material Costs** : Control your job costs and vendor pricing 5. **Leverage Labor** : Calculate your true labor burden and utilization 6. **Understand Overhead** : Track your operating costs and ROI 7. **Pricing For Profit** : Build a process for regular pricing reviews 8. **Margin Markers:** Understand the margins of each of your services 9. **Invest In Your Base:** Look at ways to retain your customer base 10. **Profit Pipelines:** Expand on high-margin offerings identified earlier 11. **Tax planning:** Get on the front foot for your taxes before the year ends 12. **Last-minute write-offs:** Tie up loose ends to maximize tax deductions By the end of the year, you’ll have a business that’s not just surviving but thriving. More importantly, you’ll have gained the confidence and know-how to manage your business profitability.  ## Take Control of Your Profits This Year The Protect Your Profits Book is your step-by-step guide to running a more profitable business. It walks you through every topic, one month at a time, so you can build momentum and see measurable results. You can work through it on your own or, if you ever want a deeper dive into your numbers, **[our team is here to support you if you’re looking for accounting services](/#schedule)** and CFO advisory. [**Order your copy of the Protect Your Profits Book today**](/toolbox/) and make this the year your business runs like a well-oiled profit machine. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How to Integrate Software With QuickBooks For HVAC Companies URL: https://www.myatlasaccountant.com/blog/integrate-software-with-quickbooks/ Running an HVAC business is more than just fixing heating and cooling systems.  You’re juggling a ton of tasks: managing your team, scheduling jobs, keeping track of customers, and handling all the finances. It’s a lot of work.  But if you’re already using QuickBooks for accounting, there’s good news—you can streamline your entire operation by… November 20, 2024 # How to Integrate Software With QuickBooks For HVAC Companies Running an HVAC business is more than just fixing heating and cooling systems.  You’re juggling a ton of tasks: managing your team, scheduling jobs, keeping track of customers, and handling all the finances. It’s a lot of work.  But if you’re already using QuickBooks for accounting, there’s good news—you can streamline your entire operation by… ![](/_astro/integrate-software-with-quickbooks.BQebozfT_NEhdb.webp) By Atlas Accounting Group > Running an HVAC business is more than just fixing heating and cooling systems.  You’re juggling a ton of tasks: managing your team, scheduling jobs, keeping track of customers, and handling all the finances. It’s a lot of work.  But if you’re already using QuickBooks for accounting, there’s good news—you can streamline your entire operation by integrating it with tools like ServiceTitan and Jobber. These tools help make your life easier, and we highly recommend both of them! In this blog, we’ll walk you through step-by-step how to integrate ServiceTitan and Jobber with QuickBooks, so you can save time, avoid mistakes, and get a clearer picture of your finances. Trust us, it will only take a few minutes!  Let’s dive in. ‍ ## Why You Should Integrate Tools Like ServiceTitan or Jobber With QuickBooks First things first—why even bother integrating your software?  Let’s face it, managing an HVAC business is hectic enough without having to worry about manually entering data in different systems or keeping track of payments and invoices. Integrating tools like ServiceTitan or Jobber with QuickBooks can take a lot of this burden off your plate and help your business run more smoothly.  ‍ Here’s how: * **Automate Tasks:**  No more manual data entry between systems. When you integrate with QuickBooks, your invoices, payments, and job costs will all sync automatically. * **Reduce Mistakes:**  Manually entering the same data in different systems opens the door for errors—wrong numbers, missed invoices, or miscalculated payments. Integrating your software ensures that everything stays consistent and accurate. * \*\*Real-Time Financials:  \*\*By syncing everything together, QuickBooks stays up to date with all your jobs. That means you can track your cash flow, profits, and expenses in real-time without waiting for reports. * \*\*Faster Payments:  \*\*When a job is completed, invoices are created automatically, and they sync directly into QuickBooks. This speeds up the payment process and helps you stay on top of your cash flow. ‍ If you’re not currently reaping these benefits in your business, keep reading.  We’ll walk you through how to connect your QuickBooks account with these key software tools in just a few minutes.  ‍ ## How to Integrate ServiceTitan With QuickBooks Let’s start with ServiceTitan first.  [**ServiceTitan**](https://www.servicetitan.com/) is a powerful tool for HVAC businesses that helps with scheduling, dispatching, and financial tracking. Integrating it with QuickBooks is a great way to connect your operations and your accounting.  ‍ **Here’s how to do it:** ### 1\. Log In to ServiceTitan and QuickBooks * Start by logging into both your ServiceTitan and QuickBooks accounts. ### ‍**2\. Set Up the Integration** * In ServiceTitan, go to **Settings**, find **Integrations**, and select \*\*QuickBooks  \*\*(either QuickBooks Online or QuickBooks Desktop). ### ‍**3\. Authorize QuickBooks** ‍ * For QuickBooks Online: You’ll need to log in to your QuickBooks Online account and give ServiceTitan permission to access your data. * For QuickBooks Desktop: You might need to download the QuickBooks Web Connector, which allows the two systems to communicate. Import the .XML file provided by ServiceTitan to complete the connection. ### **4\. Configure Your Sync** ‍ * Decide what information you want to sync between ServiceTitan and QuickBooks. This can include things like invoices, payments, job costs, and even customer information. Make sure everything is mapped correctly to avoid issues. * Once you’re set up, run a test sync to ensure everything works as expected. ### **5\. Review and Manage the Sync** ‍ * After the sync is set up, review the data in QuickBooks to ensure it matches what you have in ServiceTitan. From there, you’ll be able to see real-time updates in QuickBooks as jobs are completed and payments are processed. ‍ ## How to Integrate Jobber With QuickBooks Next up, [**Jobber**](https://go.getjobber.com/booksbuiltbetter)! Jobber is another great tool that helps you manage your scheduling, quoting, and invoicing all in one place. Integrating it with QuickBooks can simplify your financial tracking. ‍ \*\*Here are the steps:  \*\* ### **1\. Connect Jobber to QuickBooks** ‍ * In Jobber, go to the \*\*Apps  \*\*section and select **QuickBooks Online**. Click the \*\*Connect  \*\*button, and log in to your QuickBooks account. ### **2\. Authorize Access** ‍ * Authorize Jobber to access your QuickBooks data so it can start syncing customer information, invoices, and payments. ### **3\. Sync Your Data** ‍ * The first time you sync, Jobber will pull in customer details, services, and payouts. You can map your Jobber services and expenses to specific accounts in QuickBooks to ensure everything flows correctly. ### **4\. Set Up Auto Syncs** ‍ * You can set up Jobber to sync automatically with QuickBooks at regular intervals—this ensures that your invoices, expenses, and payments are always up to date in both systems without needing to manually enter anything twice. ‍ And that’s it!  ‍ ## Why We Recommend Both ServiceTitan and Jobber When it comes to managing an HVAC business, **ServiceTitan**  and **Jobber**  are two of the best tools out there—and we highly recommend both!  However, each one shines in different ways, depending on the size and needs of your business: ‍ * **ServiceTitan** : If you’re running a larger HVAC company with a bigger team and more complex operations, ServiceTitan is a great fit. It’s packed with features like scheduling, dispatching, and detailed financial tracking. ServiceTitan is built to handle the heavy lifting, helping you manage every aspect of your business with powerful, detailed reporting. If you’re looking for an all-in-one solution for a bigger operation, ServiceTitan can handle it. * **Jobber** : On the other hand, if your HVAC company is a bit smaller or more straightforward, [Jobber](https://go.getjobber.com/booksbuiltbetter) is the perfect option. It’s easy to use and covers all the essentials—like scheduling jobs, invoicing customers, and managing day-to-day tasks. Plus, if you want to give it a try, we have a discount link for 20% off for Jobber [here](https://go.getjobber.com/booksbuiltbetter) to help you get started! ‍ Whichever tool you choose, integrating it with QuickBooks will save you tons of time, reduce manual work, and keep your finances organized. ‍ ## What Happens If You Don’t Integrate Your Tools? So, what happens if you don’t connect these tools with QuickBooks?  As mentioned at the beginning of this blog, if you don’t connect your tools with QuickBooks, you’re setting yourself up for a lot of unnecessary problems.  First off, you’ll be stuck manually entering the same data into different systems. Not only is this a huge time-waster, but it also increases the chances of making mistakes. Entering the wrong number or missing a field can cause major issues down the line. Another risk is missing invoices. Without integration, there’s a good chance that some invoices could slip through the cracks. Missed invoices mean missed payments, which can hurt your cash flow—a problem no HVAC business can afford. And finally, without integration, your QuickBooks won’t have the latest, most accurate data. This means you won’t have a clear view of your financial health, making it harder to make smart business decisions. Not knowing where you stand financially can lead to poor decisions, missed opportunities, or unexpected issues when it’s too late to fix them. Don’t let these issues slow you down. It only takes a few minutes to integrate tools like ServiceTitan or Jobber with QuickBooks, and you can avoid these problems so your business runs smoother and more efficiently. ‍ ## Don’t make running your HVAC company harder than it has to be! ‍ Here at **Atlas Accounting Group**, we specialize in helping HVAC companies like yours get their tech stack in order.  Whether you need help integrating ServiceTitan, Jobber, or any other tools with QuickBooks, we’ve got the expertise to make sure everything works smoothly. Having a connected tech stack isn’t just about saving time—it’s about running a better, more profitable business.  Let us help you make the most of your tools so you can focus on what you do best. If you’re ready to streamline your HVAC business and simplify your finances, book a call with us today. We’re here to help! Simply use the calendar below to [**book your first call**](/getting-started/).  We look forward to chatting! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## The Most Common Job Costing Mistakes for Electricians URL: https://www.myatlasaccountant.com/blog/job-costing-mistakes-for-electricians/ Common job costing mistakes cost electricians real profit. Learn where labor, materials, and change orders go wrong and how to fix job costing fast. February 16, 2026 # The Most Common Job Costing Mistakes for Electricians Common job costing mistakes cost electricians real profit. Learn where labor, materials, and change orders go wrong and how to fix job costing fast. ![](/_astro/job-costing-mistakes-for-electricians.c7H4pLOE_3LFqg.webp) By Atlas Accounting Group Running an electrical business already demands constant attention. Crews are in the field, parts are being picked up, customers are calling with urgent issues, and schedules change daily. When the work keeps flowing, it is easy to assume things are going well financially. But many electricians discover a frustrating gap between being busy and being profitable. Jobs get completed, invoices go out, yet the bank balance does not grow the way it should. Often, the issue is not pricing alone. It is job costing. Job costing shows you where money is actually made or lost on each project. When it is inaccurate or incomplete, decisions around pricing, hiring, and growth are based on guesses instead of facts. Let’s walk through the most common job costing mistakes for electricians, why they matter, and how to fix them. ## What Job Costing Really Means For Electricians At its core, job costing is the process of tracking all costs associated with a specific job and comparing them to what you billed. For electricians, this usually includes labor, materials, subcontractors, equipment, permits, and a share of overhead. **Good job costing answers questions like:** * Which types of jobs actually produce the best margins? * Are labor estimates realistic for your crews? * Where do overruns usually happen? * Are service calls, remodels, or new installs carrying the business? Without clear answers, profitability becomes unpredictable. ## Mistake 1: Tracking Labor Without Enough Detail Many electrical companies track hours, but not in a way that supports real job costing. Time gets logged to the right job but not to the right task or phase. Sometimes, timecards are corrected days later, based on memory. Labor is usually the highest cost on an electrical job. When it is poorly tracked, job reports become unreliable. A simple fix is to require daily time entry tied to both the job and a small set of cost codes, such as rough-in, trim out, panels, or service work. Keep the list short so crews will actually use it. The goal is consistency, not perfection. ## Mistake 2: Ignoring Labor Burden And Overhead One of the most common mistakes is treating hourly wages as the full cost of labor. In reality, wages are only part of the picture. Labor burden includes payroll taxes, workers’ compensation, benefits, paid time off, training time, and sometimes vehicle or phone costs. Overhead includes office staff, rent, software, insurance, and administrative time. When these costs are excluded from job costing, jobs appear more profitable than they truly are. This often leads to underpricing and cash flow stress as the business grows. A better approach is to calculate a [**labor burden rate**](/toolbox/) and apply it consistently to job costs. Overhead can then be recovered using a simple method, such as a cost per labor hour. This brings job profitability closer to reality. ## Mistake 3: Materials Are Purchased But Not Assigned To Jobs Electrical work involves frequent material purchases, often made quickly to keep jobs moving. Receipts get lost, purchases are coded generically, or bulk buys are assigned to the wrong job. When materials are not tied to the correct job, profitable jobs end up covering losses from others. Over time, this hides which work is actually worth pursuing. Setting a rule that every vendor bill and credit card purchase must include a job name helps close this gap. For commonly stocked items, track them as inventory and transfer costs to jobs when materials are used. A monthly review of uncoded purchases can prevent small errors from piling up. ## Mistake 4: Change Orders Are Not Reflected In Job Budgets Electricians regularly encounter changes once work begins. Extra fixtures, upgraded panels, or added circuits are approved in conversations or emails, but the job budget is never updated. The invoice may reflect the change, but job costing still compares actual costs to the original estimate. This makes profitable jobs look unprofitable and undermines trust in the numbers. To fix this, ensure that the job budget is updated as soon as a change is approved, even if it’s a simple internal adjustment. This ensures job reports remain accurate throughout the project. ## Mistake 5: Callbacks And Warranty Work Are Hidden Callbacks, troubleshooting, and warranty work quietly erode margins. When this time is lumped into general labor or overhead, the root causes stay hidden. Separating callbacks into their own cost codes allows patterns to emerge. You can see whether issues stem from installation errors, material failures, or unrealistic expectations set during the sale. This information supports better training, improved estimating, and stronger supplier decisions. ## Mistake 6: Job Costs Are Reviewed Only After The Job Is Done Many electricians look at job profitability only once a project is complete. At that point, there is nothing left to fix. Job costing works best as an early warning system. Comparing estimated hours to actual hours while a job is in progress highlights problems before they become permanent losses. A weekly or biweekly review of active jobs helps spot labor overruns, material overages, and billing delays. For longer projects, tracking work in progress keeps financial reports aligned with reality. ## Mistake 7: Inconsistent Cost Codes Across Crews When each crew uses different terms or categories, job reports become impossible to compare. One job’s labor might be split into phases, while another is lumped together. Consistency matters more than detail. A standard set of cost codes, applied across all jobs, allows trends to emerge. Reviewing and correcting coding monthly reinforces good habits and improves data quality over time. ## Mistake 8: Estimating Is Not Updated Based On Real Results Even accurate job costing loses value if it does not feed back into estimating. Many electricians rely on experience or outdated assumptions when bidding new work. Capturing production rates for repeat tasks helps close this loop. Over time, estimates become grounded in actual performance rather than guesswork. Industry benchmarks can provide a starting point, but your own data should drive final decisions. ## How Atlas Accounting Group Helps Electrical Contractors Most electricians do not want more reports. They want numbers they can trust. At **[Atlas Accounting Group,](/)** we work with [**electrical contractors**](/accountants-for-electricians/) and other trades to build job costing systems that match how work actually happens in the field. By tying together job costs, payroll, and accounting, we help owners understand true job profitability and make decisions with confidence. If job costing feels confusing or unreliable in your business, a [**short conversation**](/getting-started/) can uncover where things are breaking down and what to fix first. Having clear numbers can make growth far less stressful! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## 7 Non-Financial HVAC KPIs That You Aren’t Tracking (But Should Be) URL: https://www.myatlasaccountant.com/blog/non-financial-hvac-kpis/ If you’re like most of the HVAC business owners we know, you probably check your revenue and expenses regularly.  Maybe you even track profit margins.  But what about the other stuff—the non-financial numbers that tell you if your business is actually running well? These kinds of KPIs (Key Performance Indicators) might not show up on… March 18, 2025 # 7 Non-Financial HVAC KPIs That You Aren’t Tracking (But Should Be) If you’re like most of the HVAC business owners we know, you probably check your revenue and expenses regularly.  Maybe you even track profit margins.  But what about the other stuff—the non-financial numbers that tell you if your business is actually running well? These kinds of KPIs (Key Performance Indicators) might not show up on… ![](/_astro/non-financial-hvac-kpis.t9hlmaDL_1TY5QN.webp) By Atlas Accounting Group If you’re like most of the HVAC business owners we know, you probably check your revenue and expenses regularly.  Maybe you even track profit margins.  But what about the other stuff—the non-financial numbers that tell you if your business is actually running well? These kinds of KPIs (Key Performance Indicators) might not show up on your P&L, but they absolutely impact your bottom line. The good news? They’re easy to track once you know what to look for.  Let’s break down our top non-financial HVAC KPIs—no fancy accounting talk, just actionable tasks that will make a difference in your day-to-day. ‍ ## 1\. Customer Retention Rate For every business out there, getting new customers is expensive. But keeping the ones you already have? That’s where the real money is. Think about it: If a homeowner calls you to fix their air conditioning this summer, are they calling you again for their winter heating tune-up? Or are they shopping around every time? Here’s an easy way to check: Look at last year’s customer list. How many of them have used you again this year? If the number’s low, ask yourself: * Are we reminding them about maintenance? * Do we offer service agreements or memberships? * Are our techs leaving a good enough impression that they’d call us first next time? **A simple fix:‍** Sending out automated service reminders. A lot of people just forget to book maintenance—if you remind them, they’ll likely come back. ‍ ## 2\. First-Time Fix Rate How often do your techs fix the problem on the first visit? If they’re making multiple trips to the same house, your business is likely losing money. More time, more gas, more frustration—for both you and the customer. Some common reasons this number isn’t great: * The tech didn’t have the right part on the truck. * The customer didn’t give clear information when booking. * The tech misdiagnosed the issue. \*\*An easy way to improve this?  \*\* Stocking the most commonly needed parts in service trucks. If your team always has what they need, you cut down on return visits, which means more jobs done in less time. ‍ ## 3\. Average Response Time How long does it take from the moment a customer calls to when your tech shows up? If it’s too slow, people move on. Let’s say a homeowner’s air conditioning unit dies in the middle of July. If another company can get there today and you can’t get there for three days, you’ve lost that job. We’ve seen some of our HVAC clients shave hours off their response time just by tweaking their scheduling process—using routing software, setting aside “emergency slots,” or making sure techs aren’t driving back and forth across town all day. ‍ ## 4\. Employee Productivity Are your techs working all day, or just on the clock? A productive tech should be spending most of their day doing billable work—not driving all over town, sitting in traffic, or waiting for parts. **A quick test:**  Look at how many hours each tech worked last week versus how many they actually billed customers for. If they were on the clock for 40 hours but only billed for 25, that’s a problem. A simple improvement? Group jobs by location. If your techs aren’t wasting half their day driving across town, they can handle more jobs—and make you more money. ‍ ## 5\. Communication & Accountability This one’s huge for us. If your team doesn’t know what’s expected of them, they’re basically guessing—and that’s a recipe for lost profit. **Think about it:** * Do your employees understand their role in protecting margins, or are they just focused on fixing units? * Does the office team know the impact of slow scheduling or unclear job details? * Are managers actually following up on performance, or just assuming everyone is “doing their best”? Without clear communication and accountability, you end up with pricing guesswork, scheduling issues, and staff who don’t see the big picture. Our recommendation? Set up a simple “scoreboard” for your team—something visual (even a whiteboard in the shop) that tracks key numbers.  **Things like:** ✅ First-time fix rate ✅ Callback percentage ✅ Service agreement sales When employees see real numbers tied to their work, they start to pay attention. ‍ ## 6\. Customer Satisfaction Score (CSAT) Are your customers actually happy with your service? If you don’t know, you should. This is super simple to track: After every job, send a quick survey.  Just one question: “How was your service today?” (Give them a 1-5 rating scale.) **If you start seeing low scores, look for patterns:** * Is it a certain team member? Maybe they need better training. * Is it a long wait time? Maybe your scheduling needs a tweak. * Are people saying the price felt too high? Maybe they didn’t understand the value of what they got. Sometimes, just a quick call to an unhappy customer can turn things around—and keep them from leaving a bad review. ‍ ## 7\. No Clear Forecasting or Budgeting Plan One of the biggest reasons home service businesses struggle with cash flow? They don’t plan ahead. If you’re only looking at your numbers when money gets tight, you’re always playing catch-up instead of making strategic decisions. Think about how unpredictable this industry can be. Material prices fluctuate. Labor costs rise. Slow seasons hit harder than expected. Without a forecasting system, you don’t see these problems coming until it’s too late. **Here’s what this looks like in real life:** * You’re booking plenty of jobs, but profits are shrinking because material costs went up and your pricing didn’t keep up. * You’re hit with a slow season, and suddenly you don’t have enough cash to cover payroll. * You don’t realize how much callbacks are eating into your margins until you’re already behind on revenue goals. We recommend that you start tracking expected vs. actual costs and revenue every month. This isn’t about predicting the future with 100% accuracy—it’s about spotting trends early and making adjustments before they turn into financial disasters. A simple monthly check-in where you review your numbers, update projections, and adjust pricing or spending accordingly can keep you ahead of the game. It doesn’t have to be complicated, but it does have to be consistent. ‍ ## Where Should You Start? We get it—tracking efficiency & productivity isn’t exactly why you got into the HVAC business. But if you want to run a profitable company, you need to know what’s working and what’s costing you money. So don’t overcomplicate it. Pick one KPI from this list and start tracking it this month. Maybe it’s response time, maybe it’s first-time fix rate—just choose one. Once you get a handle on that, move on to the next. And if you need help figuring this stuff out, that’s exactly what we do with our clients here at [**Atlas Accounting Group**](/).  Let’s chat and make sure your business is running as efficiently (and profitably) as possible. Simply use the calendar below to[**book your first introductory call**](/getting-started/).  We look forward to helping however we can. Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Why Profitable HVAC Companies Still Run Out of Cash URL: https://www.myatlasaccountant.com/blog/profitable-hvac-cash-flow/ Your HVAC business can be profitable and still run out of cash. Discover why it happens and how better billing, forecasting, and cash systems fix it. January 18, 2026 # Why Profitable HVAC Companies Still Run Out of Cash Your HVAC business can be profitable and still run out of cash. Discover why it happens and how better billing, forecasting, and cash systems fix it. ![](/_astro/profitable-hvac-cash-flow.Cs5Qy99s_2t8k5l.webp) By Atlas Accounting Group Running an HVAC business can feel like a constant balancing act. The phone keeps ringing, the schedule stays full, and your profit and loss statement shows a healthy margin. On paper, things look good. Yet somehow, the bank balance never seems to reflect that success. At **[Atlas Accounting Group](/)**, we see this pattern all the time with HVAC contractors. It is frustrating and confusing, especially when you are doing what everyone says you should do. The truth is that running out of cash is usually not a profitability problem, it is a timing problem. Once you understand where profitable HVAC cash flow gaps come from, you can fix them without overhauling your entire business. ## Profit And Cash Are Not The Same Thing One of the biggest misconceptions in any trade business is assuming profit equals cash. Profit is an accounting concept, while cash is what actually sits in your bank account. Your profit and loss statement records income when a job is completed or invoiced, not when the customer pays. Expenses like payroll, materials, fuel, and insurance often leave your account long before that invoice is collected. When those two timelines are out of sync, you can show strong profits and still feel broke. This disconnect becomes more pronounced as your business grows, as more jobs mean more invoices, more parts, more labor, and more money tied up waiting to be collected. ## The Timing Gaps That Drain HVAC Cash Flow Most HVAC cash problems come from a handful of predictable timing gaps. Once you know where to look, they are easy to spot. Accounts receivable is the most common culprit. You complete the job today, but payment might not arrive for 30, 45, or even 60 days. Meanwhile, payroll and supplier bills are due every week. Upfront costs also play a role, as equipment, materials, permits, and subcontractors often require payment immediately. That cash goes out the door long before the job turns into collected revenue. Payroll timing adds pressure since many HVAC companies run weekly or biweekly payroll. That steady outflow does not pause just because collections are slow that month. None of these issues mean your business is unhealthy. They simply mean cash needs to be managed intentionally, not passively. ## The Most Common Cash Traps HVAC Owners Fall Into Even well-run HVAC companies tend to fall into the same cash traps. Growing too fast without enough working capital is a big one. More jobs require more cash to float labor and materials, and growth can actually make cash tighter if it is not planned for. Slow or inconsistent invoicing also hurts. When invoices go out days or weeks after a job closes, cash flow suffers immediately. Missed billable items, unclear payment terms, and a lack of follow-up all make the problem worse. Seasonality plays a role as well as busy months can hide weak cash habits and slow months expose them. Without a plan, a strong summer does not always carry you through a milder winter. Inventory quietly ties up cash. Overstocked parts, slow-moving equipment, and forgotten stock in trucks all represent money that is no longer available for payroll or bills. Callbacks and warranty work are another silent drain. Even profitable companies underestimate how much cash these jobs consume. Labor is paid now, but the revenue impact is delayed or nonexistent. Finally, owner draws, and taxes often catch businesses off guard. Profit does not mean the cash is free to take. Taxes and working capital still need to be funded first. ## How Commercial And Larger Jobs Complicate Cash For HVAC companies doing commercial or larger installation work, billing structure matters even more. Progress billing, retainage, and long approval cycles can stretch cash far longer than expected. Underbilling is especially dangerous. When work is completed but not billed accurately or on time, profit exists only on paper. Cash never shows up when it is needed most. A regular review of jobs in progress helps catch these issues early. It allows you to bill what you have earned and avoid cash crunches that show up months later. ## A Simple Weekly Cash System HVAC Owners Can Actually Use Fixing cash flow does not require complex financial models; it requires consistency. Start with a monthly [**cash forecast**](/toolbox/). This is a rolling monthly view of expected cash in and cash out. It includes customer collections, payroll dates, vendor payments, equipment purchases, debt payments, and taxes. This one habit alone gives you visibility before problems become emergencies. Visit our \*\*[toolbox](/toolbox/) \*\*for a cash flow forecast and other templates built specially for HVAC trades. Tighten your billing and collections process by aiming to invoice the same day a job closes. You can use deposits or progress billing for larger installs, and assign clear ownership for collections and follow up weekly on overdue invoices. Protect working capital with simple rules by avoiding large equipment purchases without a clear customer funding plan. Always check the cash forecast before hiring and review every job after close to catch missed billables and margin leaks. ## Using Financing The Right Way Lines of credit and working capital loans can be helpful tools when used correctly. They are meant to bridge short-term timing gaps, not to cover long-term losses. If you use financing, tie it directly to specific cash needs like payroll timing or large material purchases. Avoid relying on it to fix pricing, margin, or operational problems as those need to be addressed at the source. ## Key Metrics That Warn You Before Cash Gets Tight **There are certain numbers that give you early warning signs of cash trouble.** * Pay attention to how long it takes customers to pay. * Watch gross margin by job type, especially service versus installs. * Monitor labor efficiency and overtime trends. * Keep an eye on inventory levels and slow-moving stock. * Review your working capital position if you have a balance sheet available. These metrics do not need to be complicated. They simply need to be reviewed regularly. ## Work With Accountants Who Get HVAC Businesses Running out of cash does not mean your HVAC business is failing. In most cases, it means the business is growing or operating without a clear cash system in place. When you forecast monthly, tighten billing and collections, and protect working capital as you grow, cash flow becomes predictable instead of stressful. Profit still matters, but cash stops being a constant worry. At **[Atlas Accounting Group](/)**, we help \*\*[HVAC companies](/hvac-accounting/) \*\*move from reactive cash management to confident decision-making. If you want help cleaning up receivables, building a cash forecast, improving job costing, or simply understanding where your money is getting stuck, [**we are here to help**](/getting-started/). We make the financial side of your HVAC business feel simple, so you can stay focused on running jobs and growing the company the right way. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How To Protect Yourself From Business Fraud in 2025 URL: https://www.myatlasaccountant.com/blog/protect-from-business-fraud-2025/ We’re seeing it more and more: fake invoices, spoofed emails, and slick impersonations that almost pass the smell test.  Hackers and scammers are stepping up their game. And unfortunately, trade businesses like yours are in their sights.  Here at Atlas Accounting Group, we’ve had a front-row seat to some of these fraud attempts.  From lookalike… July 3, 2025 # How To Protect Yourself From Business Fraud in 2025 We’re seeing it more and more: fake invoices, spoofed emails, and slick impersonations that almost pass the smell test.  Hackers and scammers are stepping up their game. And unfortunately, trade businesses like yours are in their sights.  Here at Atlas Accounting Group, we’ve had a front-row seat to some of these fraud attempts.  From lookalike… ![](/_astro/protect-from-business-fraud-2025.DBv0RVPv_Pk172.webp) By Atlas Accounting Group We’re seeing it more and more: fake invoices, spoofed emails, and slick impersonations that almost pass the smell test.  Hackers and scammers are stepping up their game. And unfortunately, trade businesses like yours are in their sights.  Here at [**Atlas Accounting Group**](/), we’ve had a front-row seat to some of these fraud attempts.  From lookalike accounts pretending to be vendors, to false emails mimicking your team’s tone and logos, it’s become easier than ever for scammers to create realistic phishing attacks. This is especially true with the help of AI. So let’s talk about what’s happening, what you can do about it, and why it’s so important to protect your business (without becoming paranoid). ## What Kind of Fraud Are We Seeing? In the last few months, we’ve helped our clients navigate things like: * Fake invoices sent to the AP team, mimicking real vendors, down to the logo and email signature (!) * Phishing emails pretending to be from internal staff, requesting wire transfers or sensitive tax documents. * Spoofed domains (like [john@yourbusness.com](mailto:john@yourbusness.com) instead of [john@yourbusiness.com](mailto:john@yourbusiness.com)). * Hacked email accounts that quietly monitor communications for weeks before striking. These scams often look real. They’re getting past spam filters. And with AI tools, scammers can write polished, convincing messages that seem authentic, right down to referencing real jobs, clients, or vendors. ‍ ## Best Practices to Avoid Fraud in 2025 So what can you do about it? Here’s what we recommend.  These are the same best practices we use ourselves at Atlas: ### 1\. Get a Proper Domain Name (and Stop Using Gmail or Yahoo Accounts) Scammers love businesses that use generic email accounts like @gmail.com or @yahoo.com. They’re easy to spoof, and harder for customers and vendors to verify. **Our tip:** Invest in a professional domain (like @yourcompany.com) and host your email securely through services like Google Workspace or Microsoft 365. You’ll look more legitimate, and you’ll have more control over security. ‍ ### 2\. Enable Multi-Factor Authentication (MFA) Passwords alone aren’t enough anymore. MFA, where you get a code on your phone or app, is one of the easiest ways to prevent unauthorized access to your email, accounting software, and internal systems. **Our tip:** Require MFA for everyone at your company, not just your bookkeeper or office manager. ‍ ### 3\. Do Company-Wide Password Resets Regularly We know, it’s a pain. But resetting passwords every 3 to 6 months is smart. If a password was ever leaked (on the dark web or from a third-party service), this reduces your risk. **Our tip:** Use a password manager like 1Password or LastPass to make this easier on your team. ‍ ### 4\. Have a Verification Process for Invoices and Payments Before sending any payment, especially via wire or ACH, your team should double-check the request using a known, trusted contact method. **Our tip:** Don’t rely on the email that came with the invoice. Use the phone number you already had on file to confirm. ‍ ### 5\. Watch for Changes in Payment Instructions One of the most common scams right now is when a “vendor” emails and says, “We’ve updated our bank info, please use this new routing number.” **Our tip:** Treat any change in payment info as a red flag until verified directly with the vendor, ideally via phone. ‍ ### 6\. Educate Your Team (and Yourself) The best line of defense is awareness. Make sure your team knows what a phishing email looks like, how spoofing works, and when to raise a red flag. **Our tip:** Even a quick 10-minute monthly training can make a big difference. ‍ ### 7\. Use a Reliable Accounting System with Role-Based Access If your books are on Excel or QuickBooks Desktop and shared over email, it’s time to upgrade. Modern systems let you set access permissions, monitor changes, and reduce exposure. **Our tip:** We can help set this up securely if you’re not sure where to start. ‍ ## Why This Matters (Even If You’ve Never Been Targeted) You might be thinking, “ _We’re a small company. Why would hackers care about us_?” The truth is, small and mid-sized trades businesses are actually _more_ likely to be targeted because: * You may not have IT departments or formal cybersecurity policies. * Payments are often handled quickly, by a small team. * You work with lots of vendors and sub-contractors, which creates opportunities for invoice fraud. One successful fake invoice or wire transfer could cost thousands or compromise your customer relationships. ‍ ## Bottom Line: It’s Time to Get Proactive At [Atlas Accounting Group](/), we do everything we can to keep your data and financial systems secure.  **But at the end of the day, you and your team are your best line of defense.** We’re sharing this now because we’ve seen a rise in fraud attempts lately, and we don’t want you to be next. If you’re a client of ours and you’re not sure how secure your processes are, or if something’s been feeling off lately, [**let’s talk**](/getting-started/). We’d be happy to walk through your invoice workflow or payment systems and help tighten things up. And if you ever receive a suspicious email that claims to be from us, [**give us a call**](/getting-started/) directly.  We’d rather double-check than have you second-guess. Until next time! ‍ [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## QuickBooks + ServiceTitan Integration: Why & How to Do It URL: https://www.myatlasaccountant.com/blog/quickbooks-servicetitan-integration/ A ServiceTitan QuickBooks integration done right: what syncs, what breaks, and how to connect the two so your job costing and your books finally agree. May 24, 2023 # QuickBooks + ServiceTitan Integration: Why & How to Do It A ServiceTitan QuickBooks integration done right: what syncs, what breaks, and how to connect the two so your job costing and your books finally agree. ![](/_astro/quickbooks-servicetitan-integration.BNgbi_WK_Xi968.webp) By Atlas Accounting Group If you just decided to start your construction business, congratulations! It’s a bold and gigantic step. You get to work on your terms and choose the gigs you work on. However, if you’re like many construction businesses, you’ve got the duties figured out, but the workflows and software part of the business is still a little blurry.  Don’t worry! That’s why we’re here.  In this blog, we’re going to walk through how to connect your QuickBooks Online (accounting software) with ServiceTitan (your field management software).  Let’s dive in!  ‍ ## Is it even possible to integrate ServiceTitan with QuickBooks? First things first, is it even possible to integrate QuickBooks and ServiceTitan? Yes, it is!  If you’ve been using QuickBooks and thinking of adding ServiceTitan to manage your day-to-day transactions, you don’t have to give up QuickBooks. You can use them in together to get the best of both worlds. ‍ ## What are the Advantages of Integrating QuickBooks with ServiceTitan? There are so many benefits that come with integrating Quickbooks and ServiceTitan. Here are a few of them: * When integrated, all transactions made in the field and captured in ServiceTitan are instantly exported to QuickBooks Online (meaning you don’t have to do additional work once you get back to the office!) * Everything is automated in real-time, which means accurate data is accessible to everyone as soon as it’s entered * Contractors in the field can easily generate and export their invoices to QuickBooks Online * All purchase orders and services can be generated in ServiceTitan and pushed to QuickBooks Online * Having one system makes accounting seamless by consolidating all your financial records and transactions. This is going to prevent you from making costly human errors and save you **\_a lot  \_**of valuable time!  ‍ ## 6 Tips for Integrating QuickBooks and ServiceTitan At Atlas Accounting Group, we help all of our clients integrate QuickBooks Online and ServiceTitan. (We’re the cool kind of accountants…!)  So after many years of doing so, we have a few helpful tips that we can share.  Here are our top tips for maximizing the potential of your synced software: ‍ ### 1\. Ensure Your QuickBooks Properly Links to ServiceTitan I know, I know. That’s what this entire guide is about, but many contractors are still not doing this correctly. When the two software programs are not linked completely – you will be forced to work with figures pulled directly from your bank account. While this may seem okay and harmless on paper, it can be very costly to your business.  For example, how do you account for unpaid invoices, discounts, and coupon fees? Add in human errors that come with manual entries to the mix, and you’ve got yourself a very messy financial system. As a rule of thumb, your income stream in ServiceTitan should always be clean; even on busy days, you should ensure invoices are batched, posted, and exported in 24 hours. You’re financially off when you leave your Accountable Receivables (AR) sitting there because it never hits revenue in your QuickBooks records. You can skip to the step-by-step for integrating QuickBooks Online & Service Titan at the bottom of this blog or get our expert help by [**filling in our form here**.](/getting-started/)  ‍ ### 2\. Separate Your Invoices and Your Payments Ideally, invoices and payments should be made by separate individuals, so it makes sense to keep them separate. You can have your bookkeeper batch, post, and export payments and have CSRs do the invoicing. You can separate invoices and payments on ServiceTitan by changing your batching setups. ServiceTitan lets you create as many batches as you want in a day. ‍ ### 3\. Always Ensure the Open Accounts Receivables in QuickBooks and ServiceTitan Match It’s common for AR in Quickbooks and ServiceTitan to have a few discrepancies; this could result from a payment entered in the wrong account or other errors.  And while this may seem potentially harmless, it’s better when everything balances and matches for accountability in accounting. Fixing this kind of error in QuickBooks is easy-peasy; all you have to do is move the payment to the proper account, and it’s done. However, it isn’t so straightforwad in ServiceTitan. Here is how to move the payment to match what’s in QuickBooks:  * Click the Legacy Accounts Receivable report in ServiceTitan * Choose status as exported – this is important because QuickBooks only knows exported * Set up a payment type called “Applied AR” or “AR Fix.” Ensure it exports as a payment, but it has no attributes, and it’s hidden from the mobile view. This will ensure your contractors don’t accidentally use it; having no attributes sees that the payment will never export to QuickBooks. ‍ ### 4\. Always Check the Job Cost in ServiceTitan and Not in QuickBooks With QuickBooks, it’s easier to check high-level profitability for every department but not for every individual job that has been done. On the other hand, ServiceTitan allows you to see the costs and profit for every job. A project is the entire scope of work, while a job represents a visit and carries its individual invoice. On the project screen, you can find the total job cost for the whole project. For example, a week’s job might include a sales visit, installation, and repair;  so the scope of work will show four or five jobs, and all purchase orders for the project. If you do job costing in QuickBooks, you have to put job on every line item when entering details for every receivable and payable.  ‍ ### 5\. Track Your Revenues, Discounts, Coupons, etc., on Your Pricebook It’s tempting to zero out the price every time you waive a fee or give a discount.  However, if they don’t show _“ discount off”_ or \_  “service on,” \_then you can’t track them.  Tracking discounts and coupons gives you an account of how much you gave away to keep your customers happy, and a platform to evaluate your pricing system. Every time your contractors offer a discount or coupon, ensure they show the \_  “service on”\_ and the \_  “coupon or discount off”\_ in your [pricebook](https://www.servicetitan.com/blog/hvac-pricebook-tips).  Use the General Ledger Account Line under \_  “materials and equipment”\_ or _“ service”_ to specify which business or income stream to feed QuickBooks. ‍ ### 6\. Take Note of the Recommendations for Buy-downs or Rebates ServiceTitan used to have a payment type named _“ Financial Fees”_ for rebates, but it didn’t work. In her webinar, Nielsen, a team member at ServiceTitan suggests running rebates through your liability account in QuickBooks, which should net to zero. You should also ensure the person adjusting invoices has a good grasp of accounting.  ‍ ## 5 Steps to Integrate QuickBooks & ServiceTitan Just here for the simple steps?  Follow these steps to integrate your Quickbooks Files in ServiceTitan: 1. Go to the Connect a File+ button on ServiceTitan’s setting page and link QuickBooks files 2. Visit the main accounts page and make changes such as inventory management, business units, and tax zones 3. If you have many active QuickBooks connections, choose the appropriate connections to which a batch must be exported 4. Click on the invoice tab in the menu bar to export transactions from ServiceTitan to QuickBooks. Transactions that are exported but not batched appear in the invoice tab. 5. Create or select a batch, and select the data that should be sent to QuickBooks. After selecting all the data that needs to be sent to QuickBooks, click the Post Batch option in the menu, and then click the Export to QuickBooks option. ‍ ## Get Help with Your QuickBooks and ServiceTitan Integration As a contractor, managing and tracking your finances is one of the essential parts of your business. Surprisingly, when many contractors start their business, they hire a professional for every task **_but_**  do their own bookkeeping. Sure, using QuickBooks and ServiceTitan to track your jobs and accounting is great, but \_HOW  \_and _WHAT_  you enter in your records significantly affect your business. To be on the safe side, budget for an experienced accountant to audit the financial health of your construction business **\_at least  \_**quarterly. If you need to get your messy financial system in order or integrate your QuickBooks with ServiceTitan successfully, we can help. [Fill in our short onboarding form](/getting-started/#start), and let’s get you on the way to a more organized financial future! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## QuickBooks Tips & Updates for Contractors for 2026 URL: https://www.myatlasaccountant.com/blog/quickbooks-tips-for-contractors/ Learn the most useful QuickBooks tips and updates for contractors in 2026. Discover how you can improve job costing, cash flow, and reporting. December 11, 2025 # QuickBooks Tips & Updates for Contractors for 2026 Learn the most useful QuickBooks tips and updates for contractors in 2026. Discover how you can improve job costing, cash flow, and reporting. ![](/_astro/quickbooks-tips-for-contractors.CmYG_gjE_VoHqV.webp) By Atlas Accounting Group If you run a construction or trades business, you already know how hard it can be to keep your financial systems running smoothly while everything else moves at a hundred miles an hour. **[QuickBooks](https://quickbooks.intuit.com/)** is supposed to make things easier, but only if it fits the way your business actually works. The good news is that recent updates are finally starting to make QuickBooks more useful for contractors, plumbers, electricians, and HVAC companies. Here are the QuickBooks tips for contractors and best practices that are worth paying attention to in 2026. ## Helpful QuickBooks Updates for Contractors in 2026 ### AI Tools That Clean Up Your Books Faster QuickBooks has rolled out new AI-powered bank feeds and transaction categorization. In simple terms, the system has gotten better at understanding and suggesting matching categories more accurately than before. This does not replace your judgment, but it makes it a lot faster to make quick inline edits and review transactions. ### AI Agents & Automation For Admin Tasks Many contractors end up spending nights and weekends trying to catch up on bookkeeping tasks. New [**Intuit AI agents**](https://quickbooks.intuit.com/ai-accounting/) help to highlight anomalies so you can decide on your next move. While it doesn’t replace the expertise of your accountant, it helps your team power through the smaller admin tasks a lot faster. ## QuickBooks Practices Contractors Should Tighten Up in 2026 Software updates only help if the foundation is solid. Here are the areas where a small improvement can make your entire system run more smoothly. ### Use Job Costing To See What Each Project Really Earns One of the biggest mistakes contractors make is looking only at the business as a whole instead of understanding the profitability of each project. When you track labor, materials, subs, equipment, and overhead by job, you start to see which types of work carry the strongest margins. You also catch issues earlier, which prevents expensive surprises down the line. ### Customize Your Chart of Accounts A generic chart of accounts cannot give you contractor-level insight. Make sure you break out the categories that matter in the field: mobilization, equipment costs, subcontracts, fuel, supervision, and retainage. When your accounts reflect real life, your reports finally start telling you the truth. ### Turn On Class or Location Tracking If you have multiple crews or different types of work, class, or location tracking helps you see which parts of the business are performing well and which ones need attention. For example, an HVAC contractor can separate service calls from new installations. An electrical company can track residential and commercial work. This makes your profitability reporting far more useful. ### Use Progress Invoicing and Retainage Tracking Most contractors do not get paid all at once. You bill in phases. You wait on retainage. You push invoices based on milestones. QuickBooks supports this workflow, but many contractors never turn it on. Once you do, your accounts receivable becomes much clearer, and cash flow becomes easier to manage. ### Connect Time Tracking and Payroll With Job Costing Labor is one of the biggest variables in every job. If it is not tracked accurately, your job costing will always be off. Connecting time tracking and payroll to your projects gives you a realistic view of labor cost per job and helps you price future work with more confidence. ### Use the Mobile App for Field Work Most of the financial mess in construction comes from missing receipts, unassigned spending, and last-minute catch-ups. Letting your crew upload receipts or mark up purchase orders from the truck eliminates most of those issues. It also helps you keep your job costs updated throughout the month. ## Where QuickBooks Still Falls Short for Contractors QuickBooks has come a long way, but there are still areas where contractors should set realistic expectations. ### Cost Plus Billing Is Still Clunky QuickBooks can handle simple cost plus billing, but if you want to see detailed cost groups or strict formatting, you may still need spreadsheets to clean up the presentation. ### Construction Management Needs Still Require Add-On Tools QuickBooks does not replace job scheduling, change order tracking, equipment planning, or full project management. Many contractors connect QuickBooks to software like [**ServiceTitan**](/blog/quickbooks-servicetitan-integration/), \*\*[Jobber](/blog/integrate-software-with-quickbooks/), \*\*or similar platforms to keep everything running smoothly. ### Desktop Versions Are Slowly Fading Out If you are still on QuickBooks Desktop, it may be time to consider your long-term plan. Most of the improvements now appear in QuickBooks Online, which makes collaboration, reporting, and field updates easier. ## How Atlas Accounting Group Helps QuickBooks can support your business only if it is set up with construction in mind. That is where **[Atlas Accounting Group](/construction-accountants/)** comes in. We help contractors, plumbers, electricians, and HVAC companies build financial systems that match the way their jobs actually flow. From job costing to chart of accounts setup to accurate reporting, we make sure your books tell a clear story you can rely on. Our team also provides monthly financial statements, payroll support, and tax planning so you always know where you stand. Many of our clients tell us that the clarity they get from their numbers helps them make decisions with more confidence and less stress. If you want to get more value out of QuickBooks in 2026, we would be happy to help you set up your system the right way or clean up what is already in place.  ### **[Reach out and book a call with us](/getting-started/)** today! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## An Accountant’s Tips for Using ServiceTitan and QuickBooks URL: https://www.myatlasaccountant.com/blog/servicetitan-and-quickbooks/ If your construction company uses both ServiceTitan and QuickBooks for managing operations and finances, you may have faced challenges when trying to connect the two systems. You’re not alone in this struggle.  Integrating ServiceTitan with QuickBooks can be tricky and frustrating, especially if you get stuck and can’t easily find a solution.  Our team has… August 12, 2024 # An Accountant’s Tips for Using ServiceTitan and QuickBooks If your construction company uses both ServiceTitan and QuickBooks for managing operations and finances, you may have faced challenges when trying to connect the two systems. You’re not alone in this struggle.  Integrating ServiceTitan with QuickBooks can be tricky and frustrating, especially if you get stuck and can’t easily find a solution.  Our team has… ![](/_astro/servicetitan-and-quickbooks.CJJTvyht_1zTIyp.webp) By Atlas Accounting Group If your construction company uses both ServiceTitan and QuickBooks for managing operations and finances, you may have faced challenges when trying to connect the two systems. You’re not alone in this struggle.  Integrating ServiceTitan with QuickBooks can be tricky and frustrating, especially if you get stuck and can’t easily find a solution.  Our team has experience helping companies integrate both platforms and resolving errors that come up in the process.  Let’s chat about some of the common technical issues (and solutions) we’ve encountered integrating ServiceTitan software with QuickBooks to help your process go as smoothly as possible.  ‍ ## First Things First… Before we start, you want to check that your subscription for ServiceTitan includes QuickBooks integration and that you have enabled integration in ServiceTitan and connected it to your QuickBooks account.  Linking the software properly is an integral step before you start integrating data between the two platforms.  You’d be surprised by how often we find companies don’t have the software linked properly, which can cause technical problems and other bookkeeping issues. ‍ ## Configure Integration Overview   Once you’ve linked the software, the next step is to configure integration settings, which may be considered the most challenging step in the process.  Configuring integration involves mapping your data from ServiceTitan to QuickBooks. Think of it like wiring a house- you must connect the correct two wires together to create electricity.  Similarly, when integrating the two platforms, you must match your ServiceTitan data to the correct corresponding accounts in QuickBooks.  For example, revenue accounts in ServiceTitan need to align with the correct income accounts in QuickBooks. Map accounts incorrectly, and you won’t have accurate financial data.   If done correctly, you can circumvent errors and other issues and have confidence in the accuracy of the data displayed on your dashboard. But if you make mistakes with mapping, you can find yourself with a load of problems and errors requiring resolution.  We’ll discuss the most common technical mapping challenge we see companies face when integrating ServiceTitan and QuickBooks and provide you with valuable insight if you encounter any difficulties during this step in the process.  Let’s get into it. ‍ ## The Mapping Challenge: Different Naming Conventions Why do companies find mapping challenging?  A lot of the issues that companies run into with configuring software integration come about because the two platforms use different terms to refer to the same thing.  For example, in regards to payments, _Payment ID_ , _Check No._ , and _Auth Code_  in ServiceTitan all refer to _Reference_  in QuickBooks.  For journal entries, _GL Account_  in ServiceTitan is the same as _Account_  in QuickBooks. Even small things like terms for general ledger account categorization differ between the two platforms.  In ServiceTitan, a general ledger account has a _Type_  and a _Subtype_ , but those categorizations do not exist in QuickBooks Online. Instead, QBO has _Type_  and _Detail Type_. To configure mapping correctly, you must be cognizant of the differences in verbiage to ensure the data between the two aligns.  One specific issue arises with the difference in terms of what we commonly think of as departments. ServiceTitan uses the term _Business Unit_ , whereas QuickBooks uses _Class_. You can create different Business Units in ServiceTitan and map them to a single Class in Quickbooks.  Your dashboard in ServiceTitan maps sales and revenue based on Business Unit and in QuickBooks, you can run profit and loss statements based on the different Classes you have set up.  To map the two together, you have to set up the _Class_  first in Quickbooks. Then, assign the _Class_  to a _Business Unit_  in ServiceTitan under Business Unit settings. Because you are required to key in the \_Class  \_under the _Business Unit_  in ServiceTitan, you need to be careful to type the \_Class  \_name in correctly so they can match up when you export. You will encounter errors if you add an extra letter somewhere or use the wrong sequence of characters. [On their website](https://help.servicetitan.com/how-to/st-to-qbd), ServiceTitan has a list of terms used in their software and the corresponding term in QuickBooks that can be used as a guide during the mapping process.  ‍ ## Get Help With Your QuickBooks and ServiceTitan Integration If you run into problems during this step in the process, remember mapping between the platforms is like wiring a house. For it to be done properly, you need to connect the right components together. Link two wrong wires together, and you’ll find that you can’t turn on the lights. It is imperative to understand how the two platforms map together to ensure integration is done properly and you don’t run into a plethora of technical difficulties. The technical challenge with mapping we discussed above may only be one of the problems you may encounter when trying to integrate the two platforms. Unfortunately, it is not uncommon for companies to have even more challenges when using both QuickBooks and ServiceTitan together. This is where our team at Atlas Accounting Group can step in and help. As a business owner, you should be focused on operating and growing your business and not worrying about bookkeeping issues with your company’s software. Our team of experienced accountants can take away these frustrations and help with the software integration. If you have challenges integrating your ServiceTitan and QuickBooks software or want to ensure it was done correctly, [get in touch with us](/getting-started/) to see how we can help! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How to Stop Inaccurate HVAC Job Costing in 2025 URL: https://www.myatlasaccountant.com/blog/stop-inaccurate-hvac-job-costing/ Alright, let’s talk about something that quietly messes with your HVAC business way more than a cranky compressor or a client asking for next-day installs.  It’s job costing—or more accurately, inaccurate HVAC job costing. We’re talking about those moments where you kinda guess what a job will cost, add a bit of markup, send out… May 14, 2025 # How to Stop Inaccurate HVAC Job Costing in 2025 Alright, let’s talk about something that quietly messes with your HVAC business way more than a cranky compressor or a client asking for next-day installs.  It’s job costing—or more accurately, inaccurate HVAC job costing. We’re talking about those moments where you kinda guess what a job will cost, add a bit of markup, send out… ![](/_astro/stop-inaccurate-hvac-job-costing.BCgComcc_Z1XVgyq.webp) By Atlas Accounting Group Alright, let’s talk about something that quietly messes with your HVAC business way more than a cranky compressor or a client asking for next-day installs.  It’s job costing—or more accurately, inaccurate HVAC job costing. We’re talking about those moments where you kinda guess what a job will cost, add a bit of markup, send out a quote, and just hope for the best.  Unfortunately, “hope” doesn’t show up on your P&L- and it definitely doesn’t keep you profitable. ‍ ## Let’s break it down – ### There are basically two ways to handle job costing in this business, and they’re pretty different. One’s the quick and dirty method: you look at similar jobs you’ve done, maybe tack on a little extra because copper prices are wild right now, and send the quote. This is what people call _standard costing_. It’s fast, and it works okay for repeat jobs where things rarely change. But it gets risky fast if, say, materials spike or your tech can’t find the rooftop unit for an hour and a half. The other way is more precise. It’s called _actual costing_. You track everything—labor, materials, fuel, subs, random supply runs, the whole shebang—in real time. It shows you where a job stands, financially, while it’s still happening. Super helpful… but only if your systems and team are disciplined enough to actually keep up with it. Most of the HVAC businesses we work with end up doing a hybrid: quote fast with standard costing, then do a post-job audit with the actuals to see where the money went. ‍ ### Why you’re bleeding money (even when the job looked “fine”) Unfortunately, it’s really easy to think a job went well, only to find out you lost money on it later. Maybe you quoted a ductless install at $7,200. Looked good. Client’s happy. But then your bookkeeper taps you on the shoulder and says it actually cost $7,400. Wait, what? **It usually comes down to a few culprits:** * Labor hours are “ballparked,” but every tech took longer than expected. * Those quick Home Depot runs never make it into the cost report. * You forgot to factor in overhead—things like fuel, admin time, even parking. * Your software systems aren’t talking to each other, so costs live in five places (and two clipboards). It doesn’t take much. A few of these small misses on every job, and suddenly your profit starts vanishing like refrigerant from a leaky line. ‍ ## 2025 isn’t making things easier If job costing felt tricky before, 2025 isn’t exactly making it easier. Material prices—wiring, refrigerant, sheet metal—are still inching upward. It’s not dramatic, but it adds up across multiple jobs. At the same time, supply chain delays continue to be a factor. Waiting on parts means jobs get pushed back, and your costs don’t always stay where you expected. Then there’s the policy side. With new energy efficiency standards and shifting rebate programs, quoting a job now often means factoring in rules that might change in a few months. The takeaway? You need a buffer. Costing needs to be based on real numbers, not rough guesses. And you need systems that help you adjust when the goalposts move. ‍ ## So what actually works? Here’s what we see helping the HVAC businesses we work with: ### ‍**Use tools built for this** No more trying to make Excel or duct tape do the job. There are platforms out there made for contractors—real-time cost tracking, material logs, the whole deal. ‍ ### Automate time tracking Manual timecards are a fast track to ghost hours. Let techs clock in and out from the job site on their phones. And if they forget, the app reminds them—kind of like a friendly digital babysitter. ‍ ### Build costing templates Have go-to templates for your most common jobs, based on real data. Keep them updated every few months. They make quoting way easier—and more accurate. ‍ ### Actually do job closeouts After the job’s done, compare what you thought it would cost with what it actually cost. Not exactly glamorous, but this is where you catch the stuff that’s quietly draining your profit. ‍ ## And if your accountant doesn’t get it… **Here’s the thing** : most accountants don’t know a SEER rating from a flathead. They don’t understand what your tools really cost, or how job deposits affect your cash flow.  That’s why working with someone who gets your industry matters. At Atlas Accounting Group, we’re not just here to file your taxes. We help HVAC businesses like yours build real job costing systems. We track overhead, forecast price jumps, and help you figure out which jobs are paying off—and which ones are slowly sinking your business. If you’re tired of the guessing game, [**we’ll help you build a system**](/hvac-accounting/) that actually works. One that doesn’t rely on sticky notes and crossed fingers. ‍ ## One last thing… If you’re still reading, you’re probably the kind of HVAC business owner who genuinely wants to understand what’s going on with your money.  The next step? Putting a system in place that gives you real-time feedback on every job’s profitability. Because you deserve more than “ _we think we made money on that one_.” Need help getting it all dialed in? [**Book a free introductory call**](/getting-started/) with one of our accountants using our calendar over here. We’re always here to help, or point you in the right direction of someone who can. Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## What Are Your Target HVAC Profit Margins? URL: https://www.myatlasaccountant.com/blog/target-hvac-business-profit-margin/ What are healthy HVAC profit margins? See target gross and net margins by service type, why yours slip, and the levers that move them. February 18, 2025 # What Are Your Target HVAC Profit Margins? What are healthy HVAC profit margins? See target gross and net margins by service type, why yours slip, and the levers that move them. ![](/_astro/target-hvac-business-profit-margin.RZ93gvfR_Z23HhC4.webp) By Atlas Accounting Group You’ve spent years learning your craft, taken the leap to go out on your own, and now it’s time to turn your operation into an HVAC business that actually makes money. In the early days, it’s all about finding clients, setting up tools, and keeping things moving. Revenue is the big focus—profit margins? Not so much. But here’s the thing: revenue is just a number. Without strong profit margins, your HVAC business isn’t going to sustain itself long-term. So, let’s talk about what your profit margin should be, how to improve it, and how to make sure you’re not just working hard—but actually making money. ‍ ## First Things First: What is Your Gross Profit Margin? Before we talk about why profit margin matters, let’s define what it actually is. Your profit margin is the percentage of revenue that remains after accounting for all costs. In HVAC, we typically break this down into two types: * **Gross Profit Margin**  – This is your revenue minus direct costs (labor, materials, and job-specific expenses). It tells you how efficiently your business is running at the job level. * **Net Profit Margin**  – This is what’s left after _all_  expenses, including overhead, marketing, office costs, and taxes. It’s the true bottom line of your business. Understanding these two numbers gives you a clear picture of how much money your business is actually keeping—and whether you need to adjust your pricing, expenses, or operations. ‍ ## Why Your HVAC Profit Margin Matters Profit isn’t just a nice-to-have; it’s the foundation of your pricing strategy. A lot of HVAC owners use different pricing strategies to quote jobs and win business but don’t always check if those prices actually lead to profit. If your margins are too thin, you’re just spinning your wheels. Tracking your margins helps you figure out if you need to cut costs, raise prices, or refine your operations. Since HVAC pricing varies from job to job, looking at margins at the contract level can help you find the most profitable services and the best types of clients to target. ‍ ## What ’s The Target HVAC Business Profit Margin? **‍** So, what should your profit margins actually be? * **Gross Profit Margin** : The average gross HVAC profit margins often range from 30%-60%. In practice, healthy companies are often around 46%, while high-performing teams target 50%-60%, though most HVAC companies land in the lower-to-middle part of that range unless they manage pricing, labor, and overhead tightly. * **Net Profit Margin** : The average net profit margin in HVAC commonly lands around 5%-12%, though the average profit margin many companies target or achieve is 10%-20% depending on pricing, efficiency, and service mix. That also shows how much profit is left when a 50% gross margin is paired with 45% overhead: just a 5% net margin. To protect real profit margins, overhead should generally stay in the 25%-35% range of total revenue. If your HVAC profit margin isn’t where it should be, don’t worry—there are plenty of ways to improve it without overhauling your entire business. Let’s dive into a few easy action steps you can take. ‍ ## How to Improve Your HVAC Business Profit Margin Improving your HVAC profit margin isn’t just about raising prices or slashing costs—it’s about finding the right balance. The most successful HVAC businesses focus on high-profit metrics to excel, and improving profit margins often comes from partnering with [specialized HVAC accounting services](/hvac-accounting/) and tracking the right financial metrics, not just raising prices or cutting costs. The two biggest levers? Increasing pricing strategically and cutting unnecessary expenses. Let’s break down how to do both effectively. ‍ ## How HVAC Businesses Can Increase Pricing ### ‍‍Watch Your Competitors Know who your competitors are, but don’t copy their rates without first checking your own actual costs. Your pricing still needs to reflect what customers in your area are willing to pay, but pricing off competitors alone can leave you losing money if your labor burden, overhead allocation, and material costs differ from theirs. If you’re offering specialized services like data room ventilation or radiant floor heating, you can likely charge more—just make sure your market supports it. In practice, flat rate pricing works best when it is built from direct job costs and a target profit margin, and strong systems can push net profit margins into the 20-25% range. ### Use Social Proof to Justify Higher Prices Ever noticed how people will pay more just because a business has tons of five-star reviews? That’s social proof at work. Having strong Google and Yelp reviews makes customers more comfortable choosing you, even at a higher price point. Stronger reviews and repeat business improve customer satisfaction, which supports higher pricing and profitability. Encourage happy customers to leave reviews—it’s a simple way to justify charging more. ### Raise Prices at the Right Time Timing matters when increasing prices, especially when seasonal cash flow swings affect how much room you have to absorb slower months. The worst time? Peak season—because that’s when competitors might swoop in and undercut you. Instead, increase prices at the end of the busy season or during slower months when customers are less price-sensitive. Also, if a client is barely profitable, don’t be afraid to charge more (or even let them go). HVAC profitability can be volatile because seasonal demand changes can quickly compress margins during slow periods. ## How HVAC Businesses Can Cut Overhead Costs Cutting costs doesn’t mean slashing everything when times get tough. Instead, regularly check your expenses and find ways to trim the fat without hurting service quality, using clear, [transparent accounting service pricing](/pricing/) as a guide to what professional support should cost. ### ‍1. Take Advantage of Government Incentives There are plenty of tax credits, rebates, and incentives for HVAC businesses that install energy-efficient systems. A few to look into: * **Federal Programs** : The Energy Policy Act & Inflation Reduction Act offer tax credits for energy-efficient upgrades. * **Energy Star Rebates** : Discounts for installing certified energy-efficient systems. * **State & Utility Rebates**: Many states and utility companies offer incentives for eco-friendly installations. * **Carbon Credits** : Some businesses can even profit from participating in emissions reduction programs. Staying on top of these incentives can reduce costs _and_  help close more sales. ### ‍2. Optimize Inventory & Reduce Waste Overstocking expensive parts that sit on shelves for months? That’s just cash collecting dust, creating waste and putting pressure on cash flow. Instead, track usage trends and order only what’s needed. Too much stock ties up money in parts instead of keeping it available in the bank account. Some HVAC businesses negotiate just-in-time deliveries or bulk discounts for frequently used items. Also, standardizing equipment brands reduces the variety of parts you need to keep in stock. HVAC software can track parts usage, purchasing patterns, and invoicing in one place so inventory decisions are based on accurate data. Slow payment collection times can hurt cash flow too, so inventory decisions should work alongside faster invoicing and collections. ### 3\. Improve Route Efficiency & Reduce Fuel Costs Fuel costs and vehicle wear add up fast. Better route efficiency also helps reduce overhead costs tied to scheduling and wasted labor. Using GPS tracking and route optimization software ensures your technicians take the most efficient routes. Also, simple policies—like dispatching the nearest tech instead of assigning jobs by seniority—can cut unnecessary travel. High operational overhead can squeeze net margins, so many successful HVAC companies keep office staff lean with about a 1:10 admin-to-tech ratio. ### 4\. Reduce Labor Costs with Seasonal Scheduling HVAC work is seasonal, so your workforce should be too. While most HVAC owners focus on headcount and hourly pay, they often miss the full labor burden behind each technician. Instead of keeping too many full-time employees year-round, hire seasonal workers during peak months to improve labor efficiency. Cross-training employees to handle both installs and service calls also helps prevent overstaffing, since labor burden includes payroll taxes, not just wages. Uncontrolled labor hours quickly erode margins on completed jobs. ### 5\. Save on Equipment & Tool Expenses HVAC tools and equipment aren’t cheap, and equipment costs are a major margin issue, especially on install work, but you don’t always need the latest and greatest. Leasing or buying refurbished tools can free up cash. Increases in material costs can quietly leak profits if prices are not updated. Sticking with a few trusted brands for installations also simplifies inventory and reduces costs. Even when gross margins look healthy, install margins are usually tighter because they still have to absorb expensive equipment costs. ## High-Profit Margin HVAC Services **‍** Not all HVAC jobs are created equal. A **blended gross margin** across all job types can hide how differently service, repair, and installation actually perform. Review margins by job type instead of relying on one blended number, since margins can vary widely by **job type** and department, so some services naturally produce stronger returns than others. Here are a few high-margin services worth prioritizing: * **HVAC Maintenance Contracts**  – **maintenance agreements** create **predictable cash**, support **residential service** profitability, and planned maintenance usually costs less to deliver than emergency replacement work; **service margins** in HVAC service departments can often reach 15%-20% net profit margins, and service and maintenance contracts in residential HVAC often produce higher profits. * **Ductless Mini-Split Installations**  – High demand, easy installs, and 35%-50% margins. * **Indoor Air Quality (IAQ) Solutions**  – Air purifiers, humidifiers, and UV light systems have high markups. * **Smart Thermostat Installations**  – Minimal labor costs with big upsell potential (50%+ margins). * **Emergency Repairs & After-Hours Services** – Customers pay a premium for urgency, even if they lack the lower-cost stability of planned maintenance. * **High-Efficiency System Upgrades**  – Rebates and energy savings justify premium pricing. * **Duct Cleaning Services**  – Low equipment and labor costs make this a great add-on. ## Our Final Thoughts Running an HVAC business isn’t just about getting jobs—it’s about making sure those jobs are profitable, so hvac business owners should review margins, cash flow, and financing costs regularly, not just job volume. That means keeping an eye on pricing, cutting unnecessary costs, and focusing on the highest-margin services. Regularly review your financials, adjust your strategy when needed, and don’t be afraid to charge what your work is worth. Customer financing can reduce real profit through dealer fees and other financing costs, so those should be tracked in your accounting system. Review fixed costs, debt service, and marketing spend too, since they affect net income and overall annual revenue performance. ## Need help figuring out your HVAC business margins? Here at [Atlas Accounting Group](/), we specialize in helping HVAC contractors and hvac company owners improve profitability and set a long-term financial strategy. Most owners know their revenue, but not all the financial metrics that reveal real profit. Most companies and most contractors operate below ideal margins because overhead expenses and goods sold are not tracked closely enough. If you’re in the market for a better HVAC accountant, we’re always here to help, and you can [book a call with our construction accountants](/getting-started/) to get started. HVAC margins are comparable to other skilled trades such as plumbing, but HVAC businesses also carry significant costs in fuel, inventory, and skilled staff. Overhead costs for HVAC companies can reach 30% at $2M revenue. Commercial HVAC projects often see margins of 3-5% due to competitive bidding, and commercial HVAC projects often see net margins below 8%. This is why hvac company owners in the HVAC industry need to monitor total revenue, average ticket, cash flow, and job costing by job type—including thinner commercial work, where bidding pressure can quickly erode profit. Simply use the calendar below to [book your introductory call](/getting-started/). Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Our Favorite Tax Credits for Construction Businesses in 2024 URL: https://www.myatlasaccountant.com/blog/tax-credits-for-construction/ In the construction world, having sharp financial skills is just as important as having the right tools. Every year, construction businesses face new challenges and opportunities due to changes in the economy, technology, and regulations. Finding ways to cut costs and boost efficiency is crucial for staying competitive and growing your business. Tax credits are… August 12, 2024 # Our Favorite Tax Credits for Construction Businesses in 2024 In the construction world, having sharp financial skills is just as important as having the right tools. Every year, construction businesses face new challenges and opportunities due to changes in the economy, technology, and regulations. Finding ways to cut costs and boost efficiency is crucial for staying competitive and growing your business. Tax credits are… ![](/_astro/tax-credits-for-construction.wXmljadv_1EXtVu.webp) By Atlas Accounting Group In the construction world, having sharp financial skills is just as important as having the right tools. Every year, construction businesses face new challenges and opportunities due to changes in the economy, technology, and regulations. Finding ways to cut costs and boost efficiency is crucial for staying competitive and growing your business. Tax credits are often overlooked but can make a big difference by lowering what you owe in taxes. In this article, we’ll look into our favorite tax credits for your construction business, who qualifies, and how you can claim them. ‍ ## 1\. Research and Development (R &D) Tax Credit Top of the list is the R&D tax credit, a reward for those who tinker with innovation.  If you’ve invested in developing or improving your construction methods or technologies, you might just be leaving money on the table if you’re not claiming this generous credit. The IRS conducts a [**four-part test**](https://www.irs.gov/businesses/audit-techniques-guide-credit-for-increasing-research-activities-i-e-research-tax-credit-irc-41-qualified-research-activities#:~:text=5.-,QUALIFIED%20RESEARCH%20ACTIVITIES,-a.%20In%20General) to see if your business qualifies for it. In a nutshell, this test requires your project to improve or develop a business component with clear scientific foundations. It also requires significant initial uncertainties about achieving your goals, which you attempt to resolve through systematic experimentation and testing. To soften the financial hit of investing in R&D, companies may apply between 6% and 8% of its annual eligible R&D expenses directly against its federal income tax liability.  Another good news is that this credit is available not just for big corporations but also for small and mid-sized ones. To caim the R&D tax credit, you simply need to file[**IRS Form 6765**](https://www.irs.gov/forms-pubs/about-form-6765) and provide sufficient documentation to support qualifying expenses.  With this credit, investing in R&D feels less daunting for businesses, making it financially easier to pursue innovations in building techniques, eco-friendly materials, or safety improvements. ‍ ## 2\. Work Opportunity Tax Credit (WOTC) If, like most businesses in the construction industry, you also find it challenging to find skilled labor, consider a tax-savvy strategy.  Hire from [taget groups](https://www.irs.gov/businesses/small-businesses-self-employed/work-opportunity-tax-credit#targeted:~:text=September%2024%2C%202021\)-,Targeted%20Groups,-Employers%20can%20hire) who typically struggle to secure quality jobs to not only help fill your labor gaps but also earn valuable tax credits. WOTC essentially rewards businesses that promote workplace diversity and facilitate easy job access for American workers. The amount you can claim for WOTC is typically equal to 40% of up to $6,000 of qualified wages paid during the employee’s first year of work. So, generally, this means a maximum of $2,400 per qualified employee.  In some cases, the credit amount can be higher or lower for others due to differences in applicable percentages and qualified wages.  To claim this credit, use [**IRS Form 5884**](https://www.irs.gov/forms-pubs/about-form-5884) when filing your annual tax returns.  ‍ ## 3\. Fuel Tax Credit The Fuel Tax Credit is designed for businesses that use motor fuels for off-highway business purposes, such as operating heavy construction equipment.  Many construction companies may not realize they qualify for this tax credit, which can provide significant savings, especially if you frequently use heavy machinery on project sites. This credit can apply to gasoline, diesel, or kerosene used in equipment that does not operate on public highways, such as bulldozers, cranes, and backhoes. The IRS offers different rates depending on the type of fuel used and its specific business application. To benefit from this credit, you need to maintain accurate records of fuel purchases and usage. These records are crucial for calculating the correct amount of credit and for supporting your claims during any potential audits. You can claim this credit by filing [IRS Form 4136](https://www.irs.gov/forms-pubs/about-form-4136) with your tax return.  ‍ ## 4\. Section 45L Tax Credit Does your construction business specialize in creating energy-efficient homes? The Section 45L tax credit provides a substantial financial benefit for those committed to sustainability and reduced energy consumption. For each qualifying new home or dwelling unit, this credit offers up to $5,000. To be eligible, these homes must meet specific energy-saving standards and qualify for the applicable date when someone buys or leases the home. To claim the Section 45L tax credit, ensure that an eligible certifier has inspected and endorsed your properties as meeting the required energy standards.  You will need to file [**IRS Form 8908**](https://www.irs.gov/forms-pubs/about-form-8908) with your tax return to receive this credit, along with relevant documents to support the claim. Not only does this tax credit boost profits but also appeals to a growing number of eco-conscious consumers. It’s an excellent means for your company to stand out in the competitive market by promoting environment-friendly construction practices. ‍ ## Trust the Experts Just like a hard hat keeps you safe on the job, having a tax expert can protect you from mistakes and ensure you’re making the most of your tax breaks. Handling taxes on your own might save money upfront but can lead to costly errors. With our help, you can avoid these pitfalls and maximize your savings. Here at Atlas Accounting Group, we specialize in working with construction business owners like you. To get started and see how we can help, head over to our [**Getting Started page**](/getting-started/) and book a quick introductory call. Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## How Should an HVAC Company Track Cash Flow? URL: https://www.myatlasaccountant.com/blog/track-hvac-company-cash-flow/ See how to track HVAC company cash flow with a monthly forecast, better billing habits, and clear financial visibility for growing trade businesses. March 2, 2026 # How Should an HVAC Company Track Cash Flow? See how to track HVAC company cash flow with a monthly forecast, better billing habits, and clear financial visibility for growing trade businesses. ![](/_astro/track-hvac-company-cash-flow.DRe5viaU_Zmxg9p.webp) By Atlas Accounting Group Most HVAC owners did not start their business because they wanted to manage spreadsheets or forecasts. They started it because they were good at the trade, saw an opportunity, and wanted control over their time and income. Cash flow tracking often feels like something that belongs in the accounting world, separate from the day-to-day realities of running jobs, managing crews, and keeping customers happy. But in reality, knowing how to track HVAC company cash flow is one of the most practical operating skills an owner can develop. It influences hiring decisions, equipment purchases, pricing confidence, and even which jobs you choose to take on. When cash flow is tracked properly, you’ll feel more confident about your decisions, even during busy or unpredictable periods. ## Start With One Clear Definition Of Cash Flow Before setting up any tools or reports, it helps to align on what cash flow means in practice. Cash flow is the movement of money into and out of your bank account. It is not booked revenue, job backlog, or profit on paper. It is the timing of when cash arrives and when it leaves. Tracking cash flow effectively means you can answer three questions with confidence.  _How much cash do you have today?_ _How much cash do you expect to have in the coming months?_ _What actions will improve or protect that outcome?_ Once those questions are clear, cash flow stops feeling abstract and starts becoming something you can actively manage. ## How To Set Up Your HVAC Accounts For Cash Flow Tracking Cash flow tracking only works when the underlying financial setup supports it. For HVAC companies, this starts with organizing income and expenses in a way that reflects how cash actually moves through the business. Service work, installations, maintenance plans, and commercial projects often have very different billing and collection patterns. Keeping these income streams distinct makes forecasting more reliable. Expenses should be clearly split between job-related costs and overhead. Labor, parts, equipment, subcontractors, and permits belong with jobs. Office payroll, rent, insurance, vehicles, and software belong in overhead. This separation helps you understand which cash outflows rise with volume and which stay fixed. Reliable cash tracking also depends on clean bank data. Regular reconciliations ensure that the numbers you are looking at reflect reality, not outdated or incomplete information. ## Track Cash Flow Monthly Many HVAC owners monitor their bank balance closely but still feel unprepared when cash gets tight. That is because cash issues rarely appear overnight; they build gradually, often weeks or months in advance. A monthly cash flow forecast brings that future into view. It shows expected cash in and cash out month by month, allowing you to see pressure points before they become emergencies. A useful monthly forecast includes your starting cash balance, expected customer collections, payroll and payroll taxes, vendor payments, equipment purchases, debt obligations, tax payments, and owner draws. It does not need to be complex, but it does need to be complete. We provide a month-by-month [**cash flow forecast template**](/toolbox/) designed specifically for HVAC and trade businesses. When used consistently, it becomes a planning tool rather than just a report. ## Base Your Cash Flow Forecast On Real Data A cash forecast is only as helpful as the assumptions behind it. Customer collections should be based on actual invoice aging and historical payment behavior, not on best-case expectations. Payroll should follow your real payroll calendar. Vendor payments should reflect actual terms and upcoming purchasing plans. When forecasts are built on real data, they become trustworthy. When they are built on optimism, they create false confidence. Updating the forecast regularly allows it to improve over time and reflect how your business truly operates. ## Do A Weekly Review To Keep You Ahead   Cash flow tracking works best when it becomes part of a routine rather than a reaction. A short weekly cash review creates that rhythm. In 20 to 30 minutes, you can review current bank balances, expected collections in the near term, upcoming payroll and major payments, and any changes from the prior forecast. This habit keeps cash flow visible without becoming overwhelming. Small adjustments made early are far easier than major corrections made under pressure. ## Align Billing Practices With Cash Tracking Billing is one of the most controllable drivers of cash flow. For service work, invoicing should happen as soon as the job is completed; even short delays add unnecessary uncertainty. For installations and larger projects, billing should follow clearly defined milestones, with deposits and progress payments reflected in the cash forecast. When billing is consistent and predictable, cash tracking becomes more accurate. ## Treat Commercial And Multi-Month Jobs Differently HVAC companies that perform commercial work or larger installations need to track those jobs separately in their cash planning. Progress billing, retainage, and approval delays can create gaps between work performed and cash collected. Regularly reviewing jobs in progress helps identify underbilling early, before it becomes a cash strain. Including these projects explicitly in your cash forecast prevents situations where revenue appears strong but cash availability quietly erodes. ## Key Cash Flow Metrics To Monitor Effective cash tracking does not require dozens of metrics. A handful of indicators reviewed consistently can tell you most of what you need to know. **These include:** * Cash-on-hand relative to payroll * Customer payment trends * Margins by job type * Inventory levels * Upcoming tax obligations These indicators provide context for the forecast and help explain why cash is moving the way it is. ## Work With HVAC Accountants To Improve Cash Flow Visibility With a clear monthly view of cash, HVAC owners can plan hiring, schedule large purchases, set owner compensation, and prepare for taxes without guessing. When cash flow becomes predictable, your decisions become more deliberate, instead of reactive. At [**Atlas Accounting Group**](/hvac-accounting/), we help HVAC contractors build practical cash tracking systems using clean financial data, monthly cash flow forecasts, and simple routines that fit into real operating schedules. When cash flow is tracked properly, it stops being a constant source of tension. Need help with streamlining and forecasting cash flow for your HVAC business? [**Book a call**](/getting-started/) with us, and we’d be happy to review your financial systems. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## New Payroll Tax- What Washington Cares Tax Means For Payroll URL: https://www.myatlasaccountant.com/blog/washington-cares-payroll-tax/ Forget about the intentions. Even those who like to see the government intervene in some social issue rarely smile when a new tax is announced.  Granted, taxes do help. But in some cases, don’t they just make our lives more miserable, make us adjust our systems — and needlessly increase the cost of doing business?… August 14, 2023 # New Payroll Tax- What Washington Cares Tax Means For Payroll Forget about the intentions. Even those who like to see the government intervene in some social issue rarely smile when a new tax is announced.  Granted, taxes do help. But in some cases, don’t they just make our lives more miserable, make us adjust our systems — and needlessly increase the cost of doing business?… ![](/_astro/washington-cares-payroll-tax.C7SdmyPD_zJfdP.webp) By Atlas Accounting Group Forget about the intentions. Even those who like to see the government intervene in some social issue rarely smile when a new tax is announced.  Granted, taxes do help. But in some cases, don’t they just make our lives more miserable, make us adjust our systems — and needlessly increase the cost of doing business? Starting July 2023, Washington residents will have to contend with a new payroll tax. This Long-Term Services and Supports Trust Program (LTSS) is commonly referred to the Washington Cares Tax. But what is this new tax all about — and what does it mean for your payroll? Stay on the page. ‍ ## What Is the Washington Cares Tax? The Washington Cares Tax is a social welfare initiative that will give workers in the state access to affordable long-term care as they age.  As you might already know, life expectancy in the United States has almost doubled over the last two centuries. In 1860, for instance, Americans lived for up to about 39 years on average. But by 2019, that figure had shot up to nearly 79 years. The good part is that people now live for a couple of years \_after  \_being out of work for some time.  But the bad news is that Americans now have to contend with old-age infirmities when they don’t have a constant salary.  That is where the Washington Cares Tax comes in.  ‍ ## How Will Workers Benefit From the Washington Cares Tax? As a heads-up, workers will not receive direct cash transfers to cater for their care needs. But that said, Washington workers will now not need to worry about the cost of care, whether in a home or other residential care setting.  Thanks to the Washington Cares Tax, the first of its kind in the United States, the social welfare fund will make direct payments of up to $36,500 for certain specified care services. But wait. Workers cannot access these benefits immediately. Eligible contributors will access these benefits from July 2026. The raft of long-term care services eligible contributors in the state will be able to access include — * \*\*Payment for qualified home care:  \*\*The fund will pay the cost of care offered by a qualified care provider. Many will be happy to learn that these include care provided by a qualified family member, including a spouse. * \*\*Payment for assistive equipment:  \*\*The Washington Cares Tax will help pay for equipment that helps improve contributors’ mobility, among other considerations. These include wheelchairs and scooters. * \*\*Payment for food delivery services:  \*\*Since contributors may reach a point where they cannot cook or go to a restaurant, the fund will pay for meal delivery services. * **Payment for care supplies: I** ncludes payments for items such as adult diapers, nebulizer kits (inhalers used for certain respiratory conditions), and wound care. Other long-term care services the fund will cater to include education, training, and home accessibility enhancements such as lifts and wheelchair ramps. ‍ ## What the Washington Care Tax Means For Your Payroll The Washington Care Tax will impact your payroll in several ways. For starters, from July 2023, the state government of Washington expects employers to start withholding 0.58% of their employees’ gross salary. This percentage, unlike for paid leave, is not capped at the taxable maximum for social security. Also, the Washington Care Tax is a tax on employees — not employers.  This means employers don’t have to pay a dime for their employees. All they need to do is deduct the amount from employees’ payslips. But this doesn’t mean an employer cannot voluntarily help their employees.  If they choose to, employers can pay a portion of what their employees would be deducted — or even the entire 0.58%. The employer contribution should be voluntary. Additionally, as part of the Washington Care Tax regime, employers must make quarterly reports to the Washington Employment Security Department through the Paid Leave reporting system.  The quarterly reports (which should be accompanied by the accumulated deductions) should include information related to wages, hours, and workers actual premiums — among others. The following are the deadlines for making the quarterly reports employers in the state should keep a tab on. ![](/wp-content/uploads/2025/06/6747083ff641582987466b78_64dba7dc86380df2dd8fa8fa_Chart.png) Another payroll-related responsibility employers will need to be keen on is that of effecting their employees’ approved exemptions.  This is because if an employer forgets and continues to withhold monthly premiums from their employees, they will be forced to reimburse the whole amount to the affected employees. If the amount is huge, this can affect the company’s cash flow negatively. Other employer responsibilities related to Washington Care Fund exemptions include putting systems in place for— * Collecting exemption approval letters from employees and retaining copies of the same. * Receiving notices from workers who no longer qualify for an exemption, and * Resuming payroll deductions if notified that a worker no longer qualifies for an exemption. To recap, the Washington Care Tax will affect your payroll in the following ways. * You’ll need to withhold an uncapped 0.58% from the gross salary of your workers every month beginning July 1, 2023. * You’ll need to make quarterly returns to the Employment Security Department (ESD), and the returns should be accompanied by the withheld deductions. * You’ll need to effect any exemptions that employees have been awarded by the ESD file copies of the exemption letters for record-keeping purposes.  ‍ ## Need Help With the Washington Care Tax? If you need help with the Washington Care Tax — or any other payroll tax issue, our specialized and friendly payroll accountants will be happy to help. Just pick up your phone right now and [book a 45-minute **FREE**  consultation.](/getting-started/#start) [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Welcome to the New Atlas Accounting Group Website URL: https://www.myatlasaccountant.com/blog/welcome-to-the-new-site/ We've rebuilt myatlasaccountant.com from the ground up — faster pages, free calculators, and a growing toolbox for contractors and specialty trades. July 2, 2026 # Welcome to the New Atlas Accounting Group Website We've rebuilt myatlasaccountant.com from the ground up — faster pages, free calculators, and a growing toolbox for contractors and specialty trades. By Atlas Accounting Group * news We’ve given our website a full rebuild, and you’re looking at the result. The goal was simple: make it faster and easier for contractors and specialty trade owners to find what they need — whether that’s a straight answer about [pricing](/pricing/), a look at [how we’re different](/why-we-are-different/), or a quick number from one of our free tools. ## What’s here * **Free calculators.** The [Labor Cost Calculator](/labor-calculator/) shows what an employee really costs per hour, and the [Profit Margin Calculator](/profit-margin-calculator/) tells you whether a job actually made money. Both now show results instantly. * **The Toolbox.** Our [financial tools for contractors](/toolbox/) — planners, dashboards, and forecasts you can buy and use today. * **Industry pages.** Whether you run a [construction](/construction-accountants/), [HVAC](/hvac-accounting/), [electrical](/accountants-for-electricians/), [plumbing](/accountants-for-plumbers/), or [solar](/accountants-for-solar-companies/) business, there’s a page that speaks your language. ## What’s next We’ll keep posting accounting updates, tips, and practical guides for the trades right here on the blog. If there’s a topic you want us to cover, [tell us](/getting-started/) — we build this stuff for you. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Year-End Accounting Checklist for Electricians URL: https://www.myatlasaccountant.com/blog/year-end-accounting-checklist-for-electricians/ A simple year-end accounting checklist for electricians. Learn how to tidy your books and prepare for taxes in a friendly, easy-to-follow way. December 1, 2025 # Year-End Accounting Checklist for Electricians A simple year-end accounting checklist for electricians. Learn how to tidy your books and prepare for taxes in a friendly, easy-to-follow way. ![](/_astro/year-end-accounting-checklist-for-electricians.5NwEr3R-_Z10WOdh.webp) By Atlas Accounting Group Running an electrical business often means your books don’t get the attention they deserve during the busy months. Calls come in, jobs stack up, parts get ordered, and before you know it, the year is almost over. A clear year-end accounting checklist for electricians helps you tidy up the numbers and walk into the new year with a fresh start. At **[Atlas Accounting Group](/accountants-for-electricians/)**, we work with electricians every day, and we know that most tradesmen don’t want complex accounting language. You just want to know what to double-check and what will put you in the best position for tax season and cash flow next year. Below is a simple walkthrough that keeps everything easy to understand and relevant to how electrical service businesses actually operate. ## 1\. Reconcile Your Bank Accounts And Payment Methods Start with the foundation. Before you review anything else, make sure your bank accounts, credit cards and payment apps match what’s recorded in your books. It is common in the trades to swipe a card for tools, parts or fuel on the go and forget to record it. Those missing entries can throw off your profitability and tax deductions later. Take a quiet hour to line everything up. If the numbers don’t match, track down the missing transactions or incorrect entries. This step alone helps you avoid surprises when your accountant asks for year-end reports. ## 2\. Catch Up On Outstanding Invoices And Bills Electricians deal with a steady mix of service calls, multi-day jobs, and ongoing maintenance projects. At year-end, you want to make sure every job is properly billed, and every vendor bill is recorded. Pull up your unpaid invoices and ask yourself which customers still owe you, which jobs wrapped up recently and whether anything slipped through the cracks. It is very common for final invoices on small fixes or warranty work to get forgotten. The same goes for vendor bills from wholesalers, especially when materials were picked up quickly during urgent jobs. Clearing this backlog now gives you a clean cut-off point for the year and paints a more accurate picture of how healthy your business really is. ## 3\. Review Your Inventory, Tools, And Equipment Electricians tend to accumulate a lot of parts and tools over the year. Some get replaced, others go missing on job sites, and a few simply wear out. A quick year-end inventory helps you understand what you have, what needs restocking, and what should be written off. Take stock of items like wire, conduit, breakers, connectors, and specialty tools. This is also a good time to review your trucks and equipment. If something broke or was retired during the year, update your records. This helps your tax deductions and asset depreciation stay accurate. ## 4\. Wrap Up Payroll, Bonuses, And Contractor Payments If you have employees or subcontractors, year-end payroll cleanup is important. Make sure all wages, overtime and bonuses you intend to pay this year are processed before December is over. This includes year-end performance bonuses or seasonal incentives. Contractor payments should be reviewed as well so you can prepare accurate 1099s. Missing even one payment can cause issues during tax season. Cleaning this up early keeps things simple for you and your crew. ## 5\. Check Your Tax-Deductible Purchases Electricians often overlook deductions they’re entitled to. Tools, safety gear, truck expenses, software, training and licensing fees all count. If you replaced equipment this year, you may also be able to take advantage of Section 179 or bonus depreciation, which lets you deduct more of the purchase cost upfront. Make sure all these expenses are recorded properly. Even small items add up, and you want the full benefit of everything you spent to keep your business running. ## 6\. Update Your Insurance And Licenses Your electrical license, contractor registration, insurance coverage, and workers’ comp should all be up to date heading into the new year. This is especially important if you’ve added new services recently, like EV charging installs or smart-home wiring. Make sure your insurance covers what you now do and that nothing has expired. A quick check now prevents last-minute stress when you take on a new project or need to provide proof of coverage to a client. ## 7\. Close Out Jobs And Review Your Job Costs Before the year ends, take a moment to walk through the major jobs you completed. Were all materials recorded? Did labor hours line up with the original estimate? Was the final invoice sent? This is where you can learn a lot. You might notice certain job types always run over schedule, or specific materials are rising in cost. These patterns help you adjust pricing and improve your margins next year. It is one of the most valuable habits for tradesmen, yet one of the most overlooked. ## 8\. Build A Simple Plan For The New Year Once your books are cleaned up, spend a little time looking ahead. Think about what worked well, what slowed you down and what you want to do differently. Maybe you want better cash flow, a new van, updated estimating software or a second electrician on your team. Setting a few clear goals gives you direction. You do not need a complicated business plan. Just choose a handful of things that will make your business smoother or more profitable next year and write them down. ## How Atlas Can Support You If this list feels overwhelming, that is exactly what we are here to help with.  [**Check out our toolbox**](/toolbox/) that has simple, easy-to-use financial templates created for tradesmen and contractors. Whether you need a profit planner, a plug-and-play KPI dashboard, or a month-on-month cash flow forecast, you’ll find pre-made templates that can get you started, without wrestling with spreadsheets or formulas. Better yet, [**set up a call with us**](/getting-started/) and we’ll handle it all for you. At [**Atlas Accounting Group**](/accountants-for-electricians/), our goal is to make the financial side of your business feel simple so you can stay focused on the work you enjoy. We can walk you through your year-end step by step, help you gather what you need, and make sure nothing is missed. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Year-End Accounting Checklist for HVACs URL: https://www.myatlasaccountant.com/blog/year-end-accounting-checklist-for-hvacs/ A practical year-end accounting checklist for HVAC companies. Clean up your books, improve cash flow, review inventory, and prepare for a stronger year ahead. November 17, 2025 # Year-End Accounting Checklist for HVACs A practical year-end accounting checklist for HVAC companies. Clean up your books, improve cash flow, review inventory, and prepare for a stronger year ahead. ![](/_astro/year-end-accounting-checklist-for-hvacs.C6UBbCTb_1HhhHP.webp) By Atlas Accounting Group Running an HVAC business means you move fast all year long. By the time December shows up, you are still busy juggling installs, maintenance contracts, and equipment orders. Year-end can feel like another task piled onto a very full plate, but it is also one of the best opportunities to step back and get a clear picture of how your business actually performed. That’s why we’ve put together this year-end accounting checklist for HVACs to help you clean up the numbers behind your day-to-day operations. It will help tighten your job costing and see exactly where your time and money went. Here is what HVAC owners should focus on as they close out the year. ## 1\. Reconcile Accounts And Clean Up Your HVAC Financial Records Start by giving your financial records a clean sweep. Every bank account, credit card, loan statement, and line of credit should be reconciled. When something does not match, this is the moment to fix it. Waiting until tax season only creates headaches, especially when the details are no longer fresh. Once your general books look accurate, shift your attention to job costing. HVAC work is so varied that it is easy for small mistakes to hide inside the numbers. Reviewing the labor you estimated versus the labor that was actually used, the materials pulled from inventory, and any subcontractor costs gives you a clear view of each job’s performance.  If you handle multi-week installation projects, double-check that your revenue was recognized based on the work completed rather than waiting until the final invoice. This step alone can dramatically improve the accuracy of your profit reporting. ## 2\. Review Open Invoices And Strengthen HVAC Cash Flow Cash flow is one of the biggest pressure points in the HVAC industry. Before the year ends, look through every outstanding invoice. Customers often forget to pay, especially during the holidays, and a simple reminder can make the difference between collecting now and losing the revenue entirely. If you have completed work that has not been invoiced, make sure those tickets are closed and sent out. Many HVAC businesses leave money on the table simply because invoicing gets pushed aside during busy months. This is also the time to record any expenses for labor or materials already used on jobs but not yet invoiced or paid. When those amounts are accounted for properly, your numbers tell a much more realistic story of how your business performed. Look out for our [**new Cash Flow Forecast tool**](/toolbox/) that’s coming your way. It includes a 12-Month Cash Flow Calendar that helps you track what’s coming in and going out each month, all in one place. ## 3\. Conduct A Full HVAC Inventory Count Before Year-End Inventory plays a huge role in your financial results. Parts and equipment move quickly across trucks, warehouses, and job sites, which means the book value of your inventory can drift away from reality if it is not reviewed regularly. Doing a full physical inventory count helps you understand what you actually have on hand. As you compare your physical stock to your accounting system, you may find missing parts, extra boxes you did not know you had, or items that have not moved in months. This is also when you should identify anything that has become obsolete. Old thermostats, discontinued motors, and specialty parts for systems you no longer service often sit for years, even though they no longer hold value. Writing them down keeps your financial records honest. ## 4\. Verify Your HVAC Inventory Valuation Method Once your quantities are updated, take a moment to make sure your inventory valuation method is applied consistently. Whether your business uses FIFO, LIFO, or a weighted average method, the key is sticking with the same approach across the entire year. This affects your cost of goods sold and ultimately your profit margin. Year-end is the natural time to confirm everything is being valued the way it should. ## 5\. Analyze Your Vendor Spend And Negotiate Better Pricing HVAC pricing changes constantly. Refrigerants, equipment, and even basic parts can fluctuate throughout the year. Look at how much you spent with each supplier and ask whether the pricing you are receiving still makes sense for the volume you buy. You may find opportunities to consolidate vendors, take advantage of early pay discounts, or renegotiate freight and restocking fees. Many HVAC companies find that small improvements in supplier terms can make a meaningful difference to their margins. Year-end is a perfect time to start those conversations. ## 6\. Review HVAC Payroll, Subcontractor Payments, And Compliance Payroll records should be reviewed with fresh eyes. HVAC teams grow and shrink throughout the year, so it is common for pay rates, overtime hours, PTO balances, or bonuses to be recorded inconsistently.  Take a moment to verify that all employee information is correct and that anyone who left the company has been marked inactive. You will thank yourself in January when it is time to prepare W2s. If you work with subcontractors, make sure their totals are accurate so 1099s can be prepared without last-minute scrambling. You should also revisit your worker compensation classifications, insurance policies, and any state licensing requirements. Catching these early helps prevent compliance issues next year. If you’re struggling with time tracking or payroll, then check out our post on: **[Why You Should Be Using Gusto for Your HVAC Business](/blog/gusto-for-hvac-businesses/).** ## 7\. Update HVAC Equipment Records And Review Depreciation HVAC businesses rely heavily on vehicles, diagnostic tools, lifts, and installation equipment. Now is the time to review your asset list and make sure everything is accounted for. Check serial numbers, note major repairs, and determine whether any items should be retired or written off. When your asset records are correct, your depreciation is correct, and your financials reflect the true value of your equipment. If you purchased new equipment during the year, ask your accountant whether it makes sense to use Section 179 to deduct the full cost or depreciate it over time. The right decision depends on your tax situation and growth plans. ## 8\. Review HVAC Overhead Costs And Identify Savings Opportunities [Overhead costs](/toolbox/) can creep up quietly. Fuel, uniforms, insurance, software subscriptions, and marketing can grow month after month without anyone noticing. Review your year-to-date expenses and compare them to the prior year. Look for categories that jumped without a clear reason. You do not need to make dramatic cuts. Even small adjustments help you run leaner and keep more of your revenue next year. The goal is to understand where your money went and make intentional choices going forward. ## 9\. Prepare Your HVAC Tax Documents And Estimate Year-End Taxes Gathering the right tax documents now makes tax season far less stressful. Collect payroll reports, subcontractor totals, vendor summaries, and your financial statements so your CPA has everything needed to prepare your filings. This is also the moment to estimate your upcoming tax liability. HVAC businesses often see significant swings in income due to seasonality and major equipment purchases. Your accountant can help you decide whether to prepay expenses, defer certain revenue, or adjust retirement contributions. Planning ahead gives you confidence and prevents surprises in the first quarter. ## 10\. Build An HVAC KPI Dashboard For Next Year With your books cleaned up, create a simple [**KPI dashboard**](/toolbox/) that includes metrics you plan to track next year. **Most HVAC owners benefit from tracking these metrics:** * Gross margin per job * Labor efficiency * Average ticket size * Overhead levels * Net profit margin You do not need a long list of numbers. What matters is consistency. When you track the same metrics month after month, you make better decisions and identify issues before they become costly. ## Start 2026 Right With Atlas Accounting Group Year-end is one of the most valuable moments for HVAC companies. It gives you a clear picture of your cash flow, margins, and tax position. More importantly, it gives you the information you need to make stronger decisions in the new year. At [**Atlas Accounting Group**](/hvac-accounting/), we help HVAC businesses improve their financial systems, strengthen job costing, and prepare for growth. If you want support closing out the year or planning ahead with confidence, we would love to help. [**Book a call with us**](/getting-started/) and let us show you what clean, accurate financials can do for your business. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Year-End Accounting Checklist for Plumbers URL: https://www.myatlasaccountant.com/blog/year-end-accounting-checklist-for-plumbers/ A friendly, easy-to-follow year-end accounting checklist for plumbers. Learn how to tidy your books and prepare for tax season with confidence. November 24, 2025 # Year-End Accounting Checklist for Plumbers A friendly, easy-to-follow year-end accounting checklist for plumbers. Learn how to tidy your books and prepare for tax season with confidence. ![](/_astro/year-end-accounting-checklist-for-plumbers.RxrsAmEe_1ql2YB.webp) By Atlas Accounting Group The end of the year is a natural pause point for plumbing businesses. After months of emergency calls, leak repairs, drain clearings, and system installations, your books may not be as tidy as you’d like. That is completely normal. Most plumbers are focused on the work in front of them, not the paperwork behind it. A clean year-end process helps you see where your money went, which jobs were profitable, and what you can improve next year. At [**Atlas Accounting Group**](/accountants-for-plumbers/), we work closely with plumbers and other trades to keep their finances simple and stress-free. This year-end accounting checklist for plumbers will walk you through what to tidy up as the year wraps up so you can enter the next one with confidence. ## 1\. Reconcile Your Bank Accounts And Credit Cards Start by making sure your bank accounts, credit cards, and payment apps match what’s recorded in your books. Plumbers tend to make quick purchases on the go (a valve, a drain snake blade, a specialty fitting,) and those small buys can get missed easily. Spend a little time comparing your statements with your accounting records. If something doesn’t match, fix it now instead of scrambling during tax season. This gives you a clean baseline to work from. ## 2\. Review All Unpaid Invoices And Outstanding Bills Plumbing work often involves a mix of emergency calls, scheduled visits, warranty work, and multi-day jobs. That makes invoicing easy to fall behind on. Before year-end, review any jobs that were completed but never billed. Look at follow-up work too, small service calls are some of the most commonly forgotten invoices in the plumbing trade. Do the same with your vendors. Plumbing supply stores, wholesalers, and equipment rentals should all be reviewed. Make sure every bill is entered, especially ones for materials purchased on busy days when you were in and out of the shop quickly. Getting paid for all finished work and capturing every supplier bill gives you a true picture of how your year actually went. ## 3\. Review Your Parts Inventory, Tools, And Equipment Plumbers and parts go hand in hand. Throughout the year, you stock up on fittings, cartridges, couplings, traps, pipes, and repair kits. Some get used, some disappear into the truck, and some get left behind at job sites. Set aside time to review what you have on hand. Update your inventory, adjust your books, and note anything that needs to be reordered. This is also a good moment to check your tools and equipment and record anything that broke, was replaced or needs maintenance soon. Accurate inventory helps you price jobs correctly and prevents money from slipping away on misplaced or duplicated parts. ## 4\. Finalize Payroll, Bonuses, And Subcontractor Payments If you have employees, confirm that all regular wages, overtime, and any bonuses are processed before the year ends. Plumbing businesses often give end-of-year bonuses tied to busy seasons or performance, so include those, too. Subcontractor payments should also be brought up to date. Plumbers frequently bring in subcontractors for trenching, camera inspections, or larger projects. Make sure those payments are recorded so you can issue accurate 1099s later. Cleaning up payroll now makes January much easier for both you and your crew. ## 5\. Record All Tax-Deductible Expenses For The Year Plumbing businesses qualify for a wide range of deductions. Throughout the year, you likely paid for items such as tools, safety gear, equipment repairs, truck expenses, continuing education, and licensing. Bigger purchases, like a new jetter, camera system, or work van, may qualify for Section 179 or bonus depreciation. Walk through your expenses and record anything that’s missing. Many plumbers are surprised at how much deduction value gets lost simply because receipts never make it into the books. Capturing everything helps you keep your taxable income as low as possible. ## 6\. Check Your Insurance Policies And Plumbing Licenses Plumbers often have specific licensing and bonding requirements, as well as general liability policies that need to cover water damage, gas line work, excavation, and more. Year-end is a great time to confirm that nothing has expired or is incomplete. Think about whether the work you perform has changed during the year. For example, if you added water heater installations, tankless conversions, sewer camera inspections, or gas line services, make sure your insurance covers those activities. Catching gaps now is far better than discovering them during a claim. ## 7\. Close Out Jobs And Review Job Costs Take a moment to walk through the major jobs you completed. Were all materials posted correctly? Did you record labor hours accurately? Were return trips captured on the invoice? Plumbing job costs can swing quickly because material prices rise, emergency labor runs long, or unexpected repairs pop up. Reviewing these jobs at the end of the year helps you notice patterns. Maybe certain types of calls always take more time than expected or specific brands of fixtures create recurring issues. These insights help you quote more confidently and improve profitability next year. ## 8\. Plan Your Budget And Equipment Needs For Next Year Most plumbing businesses have equipment that needs upgrading on a cycle — jetters, cameras, vans, and press tools wear out eventually. Year-end is a good time to map out what you’ll need next year so you can budget ahead. Think about your workflow, too. Do you need better scheduling software? A new technician? Additional training? These decisions feel much easier when your financial picture is clear. ## How Atlas Supports Plumbing Businesses If this checklist feels like a lot, that’s exactly what we’re here to help with. Plumbing owners are constantly juggling calls, estimates, emergencies, and parts runs; you don’t need the added stress of guessing whether your books are correct. Check out our [**Financial Toolbox**](/toolbox/), which has simple, easy-to-use templates made specifically for tradesmen and contractors. Whether you need a profit planner, a plug-and-play KPI dashboard, or a month-on-month cash flow forecast, you’ll find ready-made tools that get you moving quickly without wrestling with spreadsheets or formulas. And if you prefer to hand everything off, [**set up a call with us**](/getting-started/) and we’ll take care of it for you. At [**Atlas Accounting Group**](/accountants-for-plumbers/), our goal is to make the financial side of your business feel simple so you can stay focused on the work you enjoy. We can walk you through your year-end checklist for plumbers step by step, help you gather what you need, and make sure nothing is missed. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Year-End Review: What Your Numbers Say About Next Year’s Success URL: https://www.myatlasaccountant.com/blog/year-end-review/ Learn how to understand your year-end numbers and use them to plan pricing, staffing, and cash flow for a stronger, more profitable year ahead. December 23, 2025 # Year-End Review: What Your Numbers Say About Next Year’s Success Learn how to understand your year-end numbers and use them to plan pricing, staffing, and cash flow for a stronger, more profitable year ahead. ![](/_astro/year-end-review.fxFU7E3D_Z3Tado.webp) By Atlas Accounting Group When you run a construction or home service business, it is easy to focus on the day-to-day. Jobs come in, crews get assigned, materials get ordered, and the weeks blur together. When the year finally winds down, you get space to step back and look at the year-end review. Your books tell you a story about how your business truly performed this year and what you can expect next year, if nothing changes. At **[Atlas Accounting Group](/construction-accountants/)**, we help contractors see what their numbers are trying to tell them about their pricing, their workload, their crew capacity, and their overall financial health. Below, we walk through the signs that matter most and how they shape your direction for the year ahead. ## What Your Revenue Trends Say About Demand, Pricing And Capacity Start by looking at your revenue month by month. You may notice that certain months always surge while others dip. These patterns help you make smarter decisions about staffing, marketing, and scheduling. If you had months that were packed with work, that tells you your demand is strong, and you might have room to grow. If the slower months all happen at the same time each year, that helps you plan promotions or outreach during those periods. You might also see that revenue grew compared to last year, even though your process felt the same. That usually means your pricing is working or your reputation is growing. On the flip side, if revenue dipped without a clear reason, you may want to look at response times, crew capacity, or whether certain services underperformed. The numbers give you clues; you just need to pay attention to the patterns. ## What Your Job Costs Reveal About Efficiency And Profitability Every contractor has jobs that run smoothly and jobs that go sideways. Your job costing shows the difference clearly. It tells you where money was earned and where money was lost. If you consistently spend more on materials than you planned, it could be due to rising vendor prices or outdated estimates. If labor hours routinely go over, that may signal scheduling issues or crews being stretched too thin. Some service lines may stand out as your strongest performers, while others drain more time than they are worth. These insights help you adjust your estimates, refine your pricing, and decide which services you want to push next year. Your job costs are one of the clearest indicators of where your margins are strong and where they need attention. ## What Cash Flow Patterns Tell You About Risk And Stability Cash flow paints an honest picture of how the business felt throughout the year. If you notice months where cash dropped quickly, it may be tied to large material orders or slow customer payments. If you rely heavily on credit cards or lines of credit, that is a sign that invoicing or deposits need to be tightened. You may also see long delays between finishing a job and collecting payment. That gap affects every part of your operation. Your numbers help you identify whether you need better payment terms, faster invoicing, or clearer communication with customers. Healthy cash flow does not happen by accident. It comes from understanding the rhythm of your business and adjusting your processes so money comes in before money goes out. ## What Overhead Changes Tell You About Business Health Your overhead tells its own story. Maybe your insurance went up, or your shop rent increased. Maybe you added new software or boosted marketing spend. These changes affect how much you need to charge in order to stay profitable. If your overhead grew this year but your pricing stayed the same, your profit margin likely felt squeezed. If overhead dropped or stayed steady, you may have room to expand or invest in new equipment. Looking at these shifts helps you build a more accurate plan for next year’s budget and pricing. ## What Equipment Spending Tells You About Growth Versus Maintenance Contractors often spend a lot on equipment during the year, and those purchases have meaning beyond tax deductions. If you bought a new truck, hired a new tech, or added tools to support additional crew members, that signals growth. If most of your spending was on repairs and replacements, that may tell you the fleet or equipment needs a refresh next year. These patterns help you judge whether you are investing in expansion or simply maintaining the status quo. They also help you decide when to prepare for major purchases, so there are no surprises. ## What Staffing, Overtime, And Subcontractor Usage Say About Capacity When you look at your payroll numbers, you can see how well your team kept up with the work. Heavy overtime often means your crew is stretched thin. High subcontractor usage may point to specialized jobs, inconsistent demand, or a lack of internal capacity. Frequent callbacks could mean training gaps or quality issues. These signs help you decide whether you need another technician, whether certain tasks should be outsourced, or whether you should slow down on taking low-profit jobs. Your staffing numbers are a mirror that shows you the true workload your business carried this year. ## Year-Over-Year Comparisons Comparing this year to last year gives you a quick sense of momentum. If revenue grew but profit did not, that suggests rising costs or underpriced services. If profit grew even when revenue was flat, that means your efficiency improved. If both grew, you are on the right track and may be ready to scale. These comparisons do not need to be complicated. Even simple trends help you understand whether you are moving forward, standing still, or carrying risks into next year. ## How Atlas Can Support You If interpreting these patterns feels overwhelming, that is exactly where we help. At [**Atlas Accounting Group**](/construction-accountants/), we sit down with contractors and walk through their numbers. We help you see what is working, what needs to change, and what actions will put you in the strongest position next year. If you want a review, **[set up a call with us](/getting-started/)**. Alternatively, you can also explore our \*\*[toolbox](/toolbox/) \*\*built specifically for tradesmen. You’ll get simple templates that help you understand your profit margins, track job costs, or plan for cash flow. [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## Your Guide to Workers’ Compensation in Washington State 2023 URL: https://www.myatlasaccountant.com/blog/your-guide-to-workers-compensation-in-washington-state-2023/ Death, taxes, and workers’ compensation premiums.  Ok, Benjamin Franklin didn’t say that. But we are. If you own a business in the construction industry in Washington state, you are obligated to pay workers’ compensation for your employees – there’s no getting around it.  And you shouldn’t want to.  Workers’ compensation protects you and your business… April 25, 2023 # Your Guide to Workers’ Compensation in Washington State 2023 Death, taxes, and workers’ compensation premiums.  Ok, Benjamin Franklin didn’t say that. But we are. If you own a business in the construction industry in Washington state, you are obligated to pay workers’ compensation for your employees – there’s no getting around it.  And you shouldn’t want to.  Workers’ compensation protects you and your business… ![A construction worker helps an injured coworker.](/_astro/your-guide-to-workers-compensation-in-washington-state-2023.doFvWoHn_2mswme.webp) By Atlas Accounting Group Death, taxes, and workers’ compensation premiums.  Ok, Benjamin Franklin didn’t say that. _But we are._ If you own a business in the construction industry in Washington state, you are obligated to pay workers’ compensation for your employees – there’s no getting around it.  And you shouldn’t want to.  Workers’ compensation protects you and your business from lawsuits and high pay-outs in the case of injury or illness to your workers.  In this guide, we’re going to walk through everything you need to know about workers’ compensation in Washington state – what it is, when to get it, how to pay it, and more.  Let’s dive in! > > _Psst.. Want us to take payroll of our hands completely? You can book a complimentary_ _[45-minute call with one of our accountants](/getting-started/#start)_ ## What is Workers’ Compensation? Workers’ compensation is essentially insurance that protects you, as an employer, from having to pay large sums to your employees who become injured or sick as a result of their job.  It covers both medical costs and lost wages for work-related injuries and illnesses.  For instance, if one of your employees breaks his toe on the job, workers’ compensation will pay for his/her medical bills. Not you, personally.  By accepting workers’ compensation benefits, your employees waive the right to sue you for damages. ## Is Workers’ Compensation in Washington State Required? Yes, workers’ compensation is required in Washington state. In fact, it’s required in almost every state for businesses that have employees.  ![](/wp-content/uploads/2025/06/67480c9496664fd41177bf70_6422f2f08753e62e6ccbdfb6_Your20Guide20to20Workers20Compensation20in20Washington20State-1024x768.jpeg) ## How Do You Pay Workers’ Compensation in Washington State? In Washington State, workers’ compensation is state-run, and employers purchase workers’ comp coverage through the [Department of Labor & Industries (L&I)](https://www.lni.wa.gov/).  L&I manages all claims and pays benefits out of an insurance pool called the Washington State Fund. \*\*The fund is financed by premiums paid by employers and employees, not by general revenue taxes.  \*\* As an employer, you have a few options when it comes to paying for workers’ comp insurance.  Some payroll providers offer a pay-as-you-go option, where employers pay based on their actual payroll each pay period.  This can be helpful for managing cash flow and avoiding large lump-sum payments. > \_Pssst…   Our favorite payroll software, Gusto, does it this way for you! We’ll get more into those details down below. \_ Alternatively, you will remit your workers’ compensation liability payment on a quarterly basis.  While holding onto cash for longer may sound appealing in the moment, delaying the inevitable can really put a dent in future cash reserves. ‍ ## How Much Can You Expect to Pay For Workers’ Compensation in Washington State in 2023? ‍ In 2023, The Department of Labor & Industries (L&I) has [announced a 4.8% increase](https://lni.wa.gov/insurance/rates-risk-classes/rates-for-workers-compensation/rates-notice) in the average price employers and workers pay for workers’ compensation insurance. The increase means employers and workers will pay an additional $61 a year, on average, for each full-time employee. ‍ ## Calculating Workers’ Compensation In Washington, the amount of workers’ compensation you are required to pay as an employer is based on hours worked per employee.  Additionally, it’s configured on a few factors:  \*\*Risk classifications assigned to the business:  \*\*L&I classifies job types according to their levels of hazard or risk. The system has over 300 classifications. Your business may be assigned multiple risk classifications, depending on the type of work your employees will be performing. \*\*Base rates for each risk classification:  \*\*These are rates set by L&I based on the level of risk associated with each classification. \*\*Your business ’s experience factor: \*\*This takes into account your business’s claims history and other factors. To calculate the premium rate for a specific business and risk classification, L&I multiplies the business’s experience factor by the sum of the Accident Fund, Medical Aid Fund, and Stay at Work base rates, and then adds the base rate for the Supplemental Pension Fund. Here’s an example from the Department of Labor & Industries website:  “If a business has an experience factor of 0.9789 and the base rates for the Accident Fund, Medical Aid Fund, and Stay at Work are $0.0221,  $0.0160, and $0.0003 per hour worked, respectively, and the base rate for the Supplemental Pension Fund is $0.1120 per hour worked, the premium rate would be $0.1496 per hour worked.” Still confused?  Don’t worry!  [Here is a handy chart](https://lni.wa.gov/insurance/_docs/2023RatesBusTypeClassCode.pdf) to help you calculate the rate for your business, per hour worked. ‍ ## Discounts for Workers’ Compensation In terms of receiving a discount on workers’ comp premiums, the main thing you can do is stay claim-free.  The Department of Labor & Industries (L&I) offer what’s called the Claim-Free Discount, where you can receive a 10-40% discount off your premiums for staying claim-free.  Businesses can qualify for a Claim-Free Discount two ways: * If your business has no claims, or claims where only medical expenses are paid in the 3-year experience period * In some cases, by purchasing an existing business that already has a Claim-Free Discount You can learn more about workers’ compensation over on the website [here](https://lni.wa.gov/insurance/rates-risk-classes/rates-for-workers-compensation/claim-free-discount).  Additionally, you may be eligible for a refund on a portion of your compensation premiums through what’s known as [The Retrospective Rating Program](https://www.lni.wa.gov/insurance/rates-risk-classes/reducing-rates/about-retro).  The Retrospective Rating program is an optional program that allows qualified employers and associations to earn refunds for reducing workplace injuries and lowering associated claim losses. You can participate in retrospective rating on your own or through group plans sponsored by professional organizations or trade associations, such as [BIAW:ROII](https://www.biaw.com/program/roii/).  There are four opportunities to enroll in the program each year. Depending on their performance, you could see refunds as early as 10 months after an enrollment period. ‍ ## Where Can You Get Help With Your Workers’ Compensation? The best place to get help with workers’ compensation in Washington state is with your dedicated [construction accountant](/construction-accountants/)or [payroll provider.](/construction-payroll/)  Here at Atlas Accounting Group, we use Gusto, which is a really helpful payroll software that can take a lot of hassle out of manager workers’ compensation for construction companies.  Here are some of the ways it can make your life easier: \*\*No more manual calculations:  \*\*Instead of manually calculating your workers’ compensation premiums based on your payroll and work risks, we’ll do it for you automatically. That way, you can be confident you’re paying the right amount, and save yourself time and effort. \*\*Pay-as-you-go convenience:  \*\*Gusto has a pay-as-you-go option for workers’ comp insurance which means you can pay your premiums each pay period based on your actual payroll. That way, you can avoid any unpleasant surprises, and manage your cash flow more effectively. \*\*Reports at your fingertips:  \*\*Gusto can also generate reports related to your workers’ compensation insurance, like payroll reports, claims reports, and premium audit reports. This can help you keep tabs on your insurance costs and make sure you’re meeting state reporting requirements. Overall, Gusto makes managing your workers’ compensation a whole lot easier.  And we’re big Gusto fans here at Atlas Accounting Group. Even if you don’t work with us directly, we highly recommend checking it out.  [You can get your own Gusto license and do-it-yourself here.](https://gusto.com/?referral_token=mackenzie2329&utm_source=inapp)  Do you want more personalized help with your workers’ compensation or payroll needs?  We offer a complimentary 45-minute call for every construction company to chat about your accounting & finance needs.  [**Simply use our easy form to get started.**](/getting-started/#start)   Until next time! [← Back to Blog](/blog/) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Book a Call](/getting-started/) --- ## come join us! URL: https://www.myatlasaccountant.com/careers/ We may not be actively hiring right now, but we’re always glad to hear from talented accounting professionals who are passionate about what they do. # come join us! While we may not be actively hiring at the moment, we’re always interested in connecting with talented individuals who are passionate about what they do. If you’re interested in joining our team in the future, we’d love to hear from you. Feel free to submit your resume for the positions listed below. We’ll keep your information on file and reach out when a role that fits your experience becomes available. ## what we’re looking for Senior Accountant [Atlas Accounting Group (home page)](/)[Apply Now](mailto:ready@myatlasaccountant.com?subject=Application%3A%20Senior%20Accountant) Junior Accountant [Atlas Accounting Group (home page)](/)[Apply Now](mailto:ready@myatlasaccountant.com?subject=Application%3A%20Junior%20Accountant) Payroll Specialist [Atlas Accounting Group (home page)](/)[Apply Now](mailto:ready@myatlasaccountant.com?subject=Application%3A%20Payroll%20Specialist) Sales and Marketing [Atlas Accounting Group (home page)](/)[Apply Now](mailto:ready@myatlasaccountant.com?subject=Application%3A%20Sales%20and%20Marketing) ![](/_astro/aa-career-form-bg.Bi97t-pT_Q1uIo.webp) ## Apply now Add your talent and experience to our growing team! Full Name \* Email Address \* Phone Number \* Location \* Role Interested In \*Role Interested InSenior AccountantJunior AccountantPayroll SpecialistSales and MarketingGeneral application Upload Your Resume \* PDF or Word document. Max. file size: 50 MB. Privacy Policy \* By submitting this form I agree that I have read and accept this site’s [Privacy Policy](/privacy-policy/). Submit Application Prefer email? Write to us at [ready@myatlasaccountant.com](mailto:ready@myatlasaccountant.com?subject=Job%20Application) ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Schedule Your Discovery Call](/getting-started/) --- ## Best-in-Class Construction Accountants for Growing Businesses URL: https://www.myatlasaccountant.com/construction-accountants/ Work with expert accountants for construction who help you make money, not just save it. With Atlas Accounting for construction, you get around-the-clock financial strategy that includes bookkeeping, cash flow forecasting, tax strategy, and more. # Best-in-Class Construction Accountants for Growing Businesses Specialized support for contractors who want clarity, control, and confidence in their numbers. * Experts in **HVAC, Plumbing, Electrical & Trade Businesses** * **Flat-Rate, Upfront Pricing** ([see pricing page](/pricing/)) * CFO Advisory and Expert Tax Preparation * Specialists in **QBO, ServiceTitan, Housecall Pro & JobTread** integration * 1-2 Business Day Response Time From Your Expert Construction Accountant [Book A Discovery Call](#schedule) ![Contractor doing paperwork on a laptop in the cab of his truck](/_astro/1-Accountants-for-Contractors.BMu6Bq4Z_Z1rg1yR.webp) ## Trusted by construction businesses using tools you know and trust. ![ServiceTitan](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![JobTread](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![Housecall Pro](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![QuickBooks](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![Gusto](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ![](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ![](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ![](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ![](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ![](/_astro/ServiceTitan.CQGOCWWk_4OLnW.webp)![](/_astro/JobTread.CUffhZ_U_xIeRQ.webp)![](/_astro/Housecall-Pro.NxWQ-3zP_1o7tcO.webp)![](/_astro/QuickBooks.wfLzg2kT_KeOJU.webp)![](/_astro/Gusto.DTHQLPlG_ZdHOgv.webp) ## ACCOUNTANTS Should Help Grow Your business, Not just organize It With the right team of construction accountants on your side, you should be able to define and surpass your loftiest financial goals. ![](/_astro/360-financial-icon.BLgmk6T3_Z1pVF8a.svg) ### Financial Advisory [![](/_astro/File-Box.BDuTZuc8_Z1pVF8a.svg) ### Monthly Bookkeeping Learn More — Monthly Bookkeeping](/pricing/)[![](/_astro/Invoice.B8u0I_pz_Z1pVF8a.svg) ### Monthly Payroll Learn More — Monthly Payroll](/construction-payroll/)[![](/_astro/tax-1.DQHWrLtn_Z1pVF8a.svg) ### Tax Preparation Learn More — Tax Preparation](/construction-tax-services/) ## Systemize Your Construction Accounting Are you stressed about cash flow – not knowing how much money will be coming in and out of the business, and whether you’ll be okay covering payroll during the slow season? Do you need comprehensive and strategic plans in place? Atlas Accounting Group can help you systemize your business through automated technologies, real-time data, and improved internal workflows so you always have a grip on the full picture of your business. ![](/_astro/Systemize.Bv-IaoiY_Z1o55yf.webp) ![](/_astro/Opportunities.BzVa-xzT_1pLLYg.webp) ## Find Opportunities to grow your construction business We’ll dive into your business to pull out any low-hanging revenue opportunities we see, find ways to cut down on unnecessary expenses, and help you manage your money in a way that brings in more profits month-on-month. ## We’re DIFFERENT than the Bookkeepers you’re used to The story of your business is more than just payroll and financial reports. You need real-time data to make decisions. You need to understand your cash flow and forecasts to pivot when you need to, or keep doing what works. At Atlas Accounting Group, we do monthly financial work that tangibly improves your business day-in and day-out. ## Keep your books Up-to-date & accurate As a business owner, you can’t afford to have messy or incorrect books. ![](/_astro/money-magnet.BpsYPTy3_Z1M1tdi.svg) ### Avoid costly mistakes Are you leaving revenue on the table? Double-paying a vendor? Or worse, running out of cash flow in pivotal moments? We triple-check for mistakes, and ensure you always have the money you need to run a successful business. ![](/_astro/take-more-money.DYc0Qg_1_Z1M1tdi.svg) ### Take home more money If your construction business is like most, it’s probably leaking hundreds, if not thousands of dollars each month unnecessarily. We help you become more profitable simply by cleaning up your habitual spending. ![](/_astro/tax-calculation.VvWO4Izt_Z1M1tdi.svg) ### Prepare for tax time You deserve to keep as much of your hard earned dollars as possible and it’s our job to make that happen. With up-to-date and accurate financials, our tax team will be able to spot any tax savings easily and quickly. On-the-Spot Business Assessment ## How does Your construction business stack up? Let’s assess… Is your growth where it should be? Are your numbers holding you back? Is it time for an accountant? [Schedule Free Assessment](#schedule) ## Work with Construction accountants who push you farther ![](/_astro/cpu-icon.CuMh3SXB_2e27Yl.svg) ### Bring your technology up to speed ![](/_astro/financial-icon.BFB-njyz_2e27Yl.svg) ### Manage & forecast cash flow ![](/_astro/document-with-calculator.DMJLMBZX_2e27Yl.svg) ### Increase profitability through smarter accounting ![](/_astro/tax-1.DQHWrLtn_2e27Yl.svg) ### Find thousands of dollars in tax breaks ![](/_astro/workflow.Cu9MVepW_2e27Yl.svg) ### Build Accounting Operations workflow [Why We’re Different](/why-we-are-different/) ## Has Your Construction Company Reached Its potential? Navigating the financial complexities of the construction industry is no small task. From managing fluctuating cash flow and job costs to planning for taxes and growth, the right accounting partner makes all the difference. Atlas Accounting Group specializes in helping construction businesses gain clarity, confidence, and control over their finances by providing proactive advice, clean financials, and systems that scale as you grow. ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > “I now have a full understanding of my financial position.” > > Working with Atlas Accounting Group has completely changed the outlook of my business. When we started our partnership, I knew very little about the financial health of my company. Like many small business owners, I had a family member overseeing everything. When retirement forced a change, Atlas took the reins and became my new CFO. I now have a full understanding of my financial position and am able to make educated business decisions instead of hoping things come together and falling behind. Ryann Blake, Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your construction business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## All-in-one construction payroll for the trades URL: https://www.myatlasaccountant.com/construction-payroll/ Pay your team easier with Atlas Accounting Group's payroll services for construction companies. Whether you want to DIY or let us handle it all, we'll put together your construction payroll from A-Z to ensure accurate payroll taxes and on-time deposits. # All-in-one construction payroll for the trades Payroll doesn’t have to be your least favorite part of business. With Atlas Accounting Group, we make it easy to onboard, manage, and pay your employees and contractors with a few simple approvals each month. [Get Started Now](#schedule) ![Tradesperson in work coveralls standing in a pipe supply warehouse](/_astro/Payroll-Services-for-Construction-p-800.Ckr6OyoD_Mtdp9.webp) Payroll for Construction Companies ## We customize our construction payroll services to your needs We offer two really flexible payroll for construction options. ![](/_astro/diy.B9qHDxgi_Z2sYk6m.svg) ### DIY Gusto Choose to run payroll in-house with our recommended payroll software, Gusto. It will change the way you do payroll each month! ![](/_astro/thumbs-up.DItFSDuY_Z2sYk6m.svg) ### Hassle-free With Atlas Let our team do all the heavy lifting when it comes to setting everything up, onboarding and off-boarding employees, and troubleshooting any payroll issues. ## Pay your construction team on time & without the stress Each pay period, we’ll send you an automatic reminder to submit and/or approve your team’s hours. From there, we can pretty much handle it. We make it easy for you to review and approve each pay run. ![Contractor checking payroll on his phone at the jobsite](/_astro/Payroll-for-Construction.DlYHpyQp_1rwNCS.webp) ![Construction business owner reviewing payroll paperwork](/_astro/Payroll-for-Construction-Company.dZaa2NO__Z24l8YV.webp) ## Get help growing your business, not just running it Contrary to popular belief, your accountant should help you grow your business, not just manage it. At Atlas Accounting Group, we work alongside you to pinpoint opportunities for revenue growth and find ways to cut down expenses where you may have not realized. With the right accountant in your corner, you’ll see your annual revenue (and take home pay) increase, and your admin hours decline. ## Attracting and keeping workers just got easier ![](/_astro/setting-1.Bvu9Cl75_2p8AI6.svg) ### Manage onboarding all-in-one place New employees fill out their info online, including contact information, bank account details, and W-4s. ![](/_astro/benefit-1.DO4CQIZ7_2p8AI6.svg) ### Offer attractive employee benefits Employees can receive medical stipends, dental insurance, maternity leave, gym reimbursements, retirement funds, and more all through Gusto. ![](/_astro/earth-hour-1.CdVKK4uX_2p8AI6.svg) ### Manage time off & sick leave Gusto allows employees to easily access their paystubs and time off in their payday email, Gusto account, or the Gusto Wallet app. ![](/_astro/holding-money.DDBCpAjq_2p8AI6.svg) ### Avoid sticky cash flow issues Run payroll when it’s convenient for you. Hold onto your money until payday, and rest assured it will be deposited into their bank accounts next-day. ![](/_astro/salary-1.Bff2QbYt_2p8AI6.svg) ### Automate payroll tax payments With Gusto & Atlas Accounting Group, all local, state, and federal payroll taxes are calculated, filed, and paid automatically. ![](/_astro/credit-card-1.BgaVIPkX_2p8AI6.svg) ### Unlimited payroll runs You don’t need to wait until the next pay period to pay employees. Enjoy flexible, unlimited payroll runs with Gusto. ## Common construction payroll FAQs we get When is the best time of year to migrate to a new construction payroll system? Payroll systems can be switched any time of the year! Traditionally, a more seamless transition can be had at the end of a quarter or the end of the year. But Gusto (the platform we use and recommend!) makes transferring your payroll service easy any time. What time tracking system do you recommend for general contractors and construction businesses? Gusto provides a timecard feature and allows many different timecard applications to integrate. The best timecard solution is the one that is easy for your employees to use and that gives you the level of information you need. Do you handle construction payroll taxes for me? Gusto will collect payroll taxes with each payroll run. The taxes are remitted to the proper authorities and the reports are filed as required without you needing to lift a finger. Atlas Accounting Group keeps a watchful eye on reporting and helps resolve any issues with support. Is it easy to switch from another provider? Piece of cake. Atlas will access your previous payroll process or data or send you a list of what we need to get you all set up. What is the setup process like? Setup and implementation of Gusto can take as little as one week! Gusto allows employees to enter their own personal information and manage their own direct deposit. Information about historical wages and tax payments are also collected. We are here to help at any point! ## Ready to hand over your payroll stress? ![](/_astro/workers-discussion.NW1ox6yS_ZyHhWc.webp) ### DIY Gusto Want to manage payroll yourself? You can easily create an account and manage Gusto in-house by following the link here: [Create Account](https://gusto.com/r/mackenzie2329) ### Work with Atlas Accounting Group Want to get rid of the stress of payroll once and for all? We’ll set it all up for you and ensure payroll runs smoothly each month. [Get Started](#schedule) ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your construction business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Construction Tax Services Without The Tax Stress URL: https://www.myatlasaccountant.com/construction-tax-services/ Construction tax services from accountants who know the trades. We file your return through our CPA firm, Lewis Group CPAs - year-round planning, not April panic. # Construction Tax Services Without The Tax Stress We file your business taxes, through our CPA firm, Lewis Group CPAs, alongside the bookkeeping, payroll, and advisory we already run for you. One roof, one team, and books that are current all year, so there are no nasty surprises in April. [Book Your Discovery Call](#schedule) ## Yes - We File Your Taxes Tax filing is a service you get from us, delivered through our CPA firm, Lewis Group CPAs. That covers full tax compliance: federal and state income tax returns, sales tax, payroll tax, property tax, and excise tax. You don’t need to go and find a separate tax preparer. ![](/_astro/6570643_annual_cost_fee_legal_money_icon-1.ac9OOTqb_2rt0qc.svg) ### We file your return Tax filing is one of our services, not a referral out the door. Your return is prepared, signed, and filed by our CPA firm, Lewis Group CPAs, the same people who already know your books. Happy with a CPA you've used for years? We'll work alongside them instead. Either way it's smart planning, not shortcuts. ![](/_astro/6570641_annual_calculate_cost_data_payment_icon-1.BPXDm0JN_2rt0qc.svg) ### Gain year round support No matter which plan you choose with Atlas Accounting Group, you will gain year-round advisory support to ensure that you’re making the most tax-efficient financial decisions. ![](/_astro/6570638_annual_cost_fee_legal_money_icon-1.DSk3UbZJ_2rt0qc.svg) ### Save money with industry expertise Working with general tax accountants can often result in missed tax deductions or credits that are suitable for your specific industry. With Atlas Accounting Group, you can be sure that every savings is accounted for. ## Are Your Books a Mess? We deal with messy, incomplete, and long overdue books all the time. In fact, we expect it! It’s our job to wipe the slate clean. Check out our ongoing bookkeeping services to ensure your financial numbers are up-to-date and accurate moving forward from here! [Learn More](/construction-accountants/) ## How Your Tax Filing Works ![](/_astro/6570644_annual_data_document_fee_legal_icon-1.t4GnhTTr_2pkNia.svg) ### We Finalize Accurate Deductions & Reports ![](/_astro/6570650_annual_calculate_data_document_fee_icon-1.DZc_njl8_2pkNia.svg) ### Lewis Group CPAs File & Submit Your Return ![](/_astro/6570652_management_icon-1.BzPTsUih_2pkNia.svg) ### Together, We Maximize Your Business Potential ![Two electricians stand in front of their work truck.](/_astro/Contractor-Taxes.D_OHlVGa_5K6OL.webp) ## Focus on your Long-term Financial success At Atlas Accounting Group, we take a look at the current financial position of your business, and implement accounting services that support your short and long-term goals. This includes comprehensive tax strategy, forecasting, cash-flow support, and strategic advisory calculations. We ensure your business is performing at its ultimate potential. ## Focus on How to keep taxes as low as legally possible If you’ve been working with a 1990s, generic tax accountant, chances are that your tax advice and strategy has been outdated as well. Because we keep your books and file your return, nothing gets lost in the handoff, so you receive the latest, industry-specific grants, deductions, and credits down to the last cent each year. ![Contractor in a hi-vis vest checking figures on a laptop on site](/_astro/Contractor-Tax-Services.BqVJ5T42_m5QEO.webp) ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > "I now have a full understanding of my financial position." > > Working with Atlas Accounting Group has completely changed the outlook of my business. When we started our partnership, I knew very little about the financial health of my company. Like many small business owners, I had a family member overseeing everything. When retirement forced a change, Alysia took the reins and because of her I now have a full understanding of my financial position and am able to make educated business decisions instead of basing them on guesses and feelings. Ryann Blake — Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Cookie Policy URL: https://www.myatlasaccountant.com/cookie-policy/ What cookies and similar technologies this site sets, what each category is used for, how long they last, and how you can change your consent at any time. Legal # Cookie Policy What we set on your device, why, and how to change your mind. ## Change your cookie choices Open the consent manager to review each category and update what you allow. Privacy Settings Please wait while the policy is loaded. If it does not load, please [click here to view the policy](https://policies.termageddon.com/api/policy/YW1aQ2FIUTNhbGhCYzNOUlNsRTlQUT09). See also our [Privacy Policy](/privacy-policy/) and [Terms of Service](/terms-of-service/). --- ## Frequently asked questions URL: https://www.myatlasaccountant.com/frequently-asked-questions/ Curious how our accounting for construction services work? Here are a list of frequently asked questions around payroll, taxes, bookkeeping, and ongoing accounting with Atlas Accounting Group. # Frequently asked questions ## General How often will we chat? You can reach us by email anytime! Throughout the month, we have a two-day response time with our Essentials package, and a one day response time with our Plus and Pro packages. We have an annual coaching meeting with the Essentials package, a Quarterly coaching meeting with our Plus package, and a monthly coaching meeting with our Pro package. All meetings are held in our virtual office or Microsoft Teams, and phone calls are scheduled in advance as needed. We create well-planned and organized financial processes so you won’t run into emergencies! How long will it take to onboard with Atlas Accounting Group? Onboarding is the most important and collaborative phase of our relationship. Over the course of 12 weeks, we’ll work closely together to lay the foundation for accurate, real-time accounting and seamless workflows, setting us up for a successful partnership for years to come. We’ll meet with you every single week to make sure everything is set up correctly, your data is clean, and your systems are aligned with our standards. Each week includes key milestones, progress checks, and open communication to ensure nothing gets overlooked. In some cases, onboarding may begin up to a month before your recurring monthly service starts. For most of the onboarding process, we’ll be working simultaneously on backwork bookkeeping and your current, active bookkeeping. Why does Atlas Accounting Group work specifically with home service businesses? We work with home service businesses because this industry requires a deep understanding of complex, project-based accounting. It’s not something just any general accountant can handle. Our team has spent years becoming experts in trade-specific financials, including job costing, progress billing, and integrating with industry tools like ServiceTitan, Housecall Pro, and Jobber. This focused knowledge is what sets us apart. We understand the challenges our clients face and help them build the right systems to support long-term success in their field. Who will I be in contact with? Your first connection will be with one or both of the following team members: our Client Success and Marketing Coordinator, and our Co-Founder. They’ll guide you through the Discovery Call process. Once you decide to move forward and sign your proposal, you’ll be assigned a dedicated lead accountant, along with a payroll specialist if applicable. Every accountant on our team is highly trained. If your lead accountant is ever out of office, we use a collaborative approach, where another team member can step in seamlessly, to ensure nothing falls through the cracks! What is it like to work with a virtual accounting firm? It’s a smooth and easy experience. Say goodbye to paper and outdated processes. We set you up with secure methods for submitting information, eliminating the need for snail mail or storing piles of paperwork in an office. Email is our primary form of communication, with phone calls reserved for scheduled appointments. Virtual meetings are hosted in our virtual office or through Microsoft Teams. Virtual accountants are often more accessible than traditional brick-and-mortar firms. We also take data security seriously. All of our applications use multi-factor authentication, and we only exchange sensitive information through approved and secure channels. ## Bookkeeping Will you set up my bookkeeping software for me? Absolutely! We work exclusively with cloud-based accounting software, primarily QuickBooks Online, and offer a full setup of your books during your Onboarding Accounting System Clean Up and Install. What happens if my books are a complete mess? Yes, clean-up is a key part of our onboarding process for those who decide to work with us. It’s included in our Onboarding Accounting System Clean Up and Installation, a one-time service designed to build a strong accounting foundation from the start. This includes cleaning up your existing books, putting the right workflows in place, and ensuring accurate, real-time financial reporting moving forward. During your Discovery Call, we’ll request temporary access to your current accounting system to complete a diagnostic of your books. Then, we’ll meet with you to go over our findings and provide a clear plan to get everything in order. A proposal for the clean-up and installation work will be shared at that time, so you know exactly what to expect. What will I receive every month with ongoing bookkeeping services? Atlas Accounting Group offers three levels of service. What you receive will vary depending on what is most useful to you and what you’ve chosen to invest in. Our Essentials package offers compliance-level services and annual advisory meetings. Our Plus package offers management-level services, including compliance, payroll, and quarterly advisory meetings. Our Pro package offers leadership-level services, including financial planning, cash flow forecasting, budgeting, leadership support, and monthly advisory meetings. It’s best to book a quick call with us to determine the best level of service for your business. Packages are customizable to fit your needs. Is there anything I need to do each month for bookkeeping? Your involvement in the accounting process is going to vary based on the service you’re investing in. During onboarding, we work together to clearly determine what responsibilities you (or others on your team) will have. How much should I be making before I outsource bookkeeping? There is no exact amount of money you should be making before you hire someone to support your bookkeeping and accounting functions; however, a good rule of thumb is that if you could be spending your time on your business in more valuable ways, you should pay a professional. You didn’t start a business to become an accountant! What is the best time of year to start with a bookkeeper? Yesterday. Truly, if you are now considering professional accounting services, you are likely already in business and would benefit from the assistance of a professional. ## Payroll When is the best time of year to migrate to a new construction payroll system? Payroll systems can be switched any time of the year! Traditionally, a more seamless transition can be had at the end of a quarter or the end of the year. But Gusto (the platform we use and recommend!) makes transferring your payroll service easy any time. What time tracking system do you recommend for general contractors and construction businesses? Gusto provides a timecard feature and allows many different timecard applications to integrate. The best timecard solution is the one that is easy for your employees to use and that gives you the level of information you need. Do you handle construction payroll taxes for me? Gusto will collect payroll taxes with each payroll run. The taxes are remitted to the proper authorities and the reports are filed as required without you needing to lift a finger. Atlas Accounting Group keeps a watchful eye on reporting and helps resolve any issues with support. Is it easy to switch from another provider? Piece of cake. Atlas will access your previous payroll process or data or send you a list of what we need to get you all set up. What is the setup process like? Setup and implementation of Gusto can take as little as one week! Gusto allows employees to enter their own personal information and manage their own direct deposit. Information about historical wages and tax payments are also collected. We are here to help at any point! ## Taxes Can you handle my personal and business taxes for me? Atlas Accounting Group works with a professional tax preparation firm that has CPAs and EAs on staff to take care of all your tax needs. We handle the administrative tasks and interactions on your behalf to provide a stress-free experience. Tax filing, planning, and resolution services are all available to our clients. Estimates of fees are presented up front. What do I need to submit to prepare my taxes? Our packages include a comprehensive packet of financial reports and documents to send to our tax preparation partner or to a tax preparer of your choice. Will you talk to my tax accountant for me? We would love to! We love to collaborate with other professionals. Our goal is to be a supportive advisor to your business, and that includes working closely with other professionals on your team. How do you choose the right tax accountant partner for me? Experience matters when it comes to taxes. We partner with tax professionals that not only hold the required credentials and experience, but also love preparing taxes and hold themselves to high standards. Can I use my own tax accountant? Yes. A comprehensive package of financial reports and documents is included in each of our levels of service. You can bring that information to a tax preparer of your choosing or use our tax partner. Atlas Accounting Group is a strong collaborator with other professionals, and we are happy to make a connection with your chosen tax preparer in an effort to give you a better experience. ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Schedule Your Discovery Call](/getting-started/) --- ## Ready to move forward? URL: https://www.myatlasaccountant.com/getting-started/ At Atlas Accounting group, we help grow your construction business. Book a complimentary 45-minute call with one of our construction accountants and get help with any financial concerns you have. # Ready to move forward? We’re excited to meet you! Let’s discuss a few things to make sure it’s the best fit for both of us first. [Schedule Discovery Call](#schedule)[Call (360) 900-0421](tel:3609000421) ![Construction accountant smiling while on a call at her desk](/_astro/Accountant-for-Contractors.DjBkQ7ju_Z1m0LEw.webp) ## Tell us about your business to get started: First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. ## What happens next? ![](/_astro/person-with-laptop-icon.Dnc8EybY_Z2sYk6m.svg) ### Tell us about yourself Answer just a few short questions to tell us about your company so that we can prepare for our quick call. ![](/_astro/book-a-call-icon.q6jP7r-H_Z2sYk6m.svg) ### Book 45-min free consultation Jump on a call with one of our team members so we can discuss what problems you are having and how we can help solve them! ![](/_astro/rocket-icon.Cl1ym_3d_Z2sYk6m.svg) ### Kick off! If it’s a great fit for both of us, we’ll send you a proposal and a few onboarding documents to get started. It’s that easy! --- ## Make Your HVAC Accounting Work For You URL: https://www.myatlasaccountant.com/hvac-accounting/ Are you looking for a better HVAC accounting team? We're here! Get bookkeeping, cash flow forecasting, tax strategy, and more with the top-ranked accounting for HVAC company, Atlas Accounting Group. # Make Your HVAC Accounting Work For You Are you losing money on jobs? Paying contractors too much? With our expert HVAC bookkeeping services, you’ll gain a full, accurate picture of how your business is doing each month. [Book Your Discovery Call](#schedule) ![HVAC technician smiling as he connects a length of flexible ductwork](/_astro/HVAC-Accounting.DLkSJc2B_Z2cqbJo.webp) ## Don’t just run Your Hvac Company. Grow it We’re firm believers that accountants shouldn’t just manage your accounting. They should help grow it. When you work with the experienced HVAC accountants at Atlas Accounting, we’ll sit down 1:1 to see how we can make you more money. Are you taking all of the deductions you should each year? Are your contractors and employees structured in a way that makes the most financial sense? Do you have enough cash to cover your expenses mid-month? These are all things we assist with as we strive to help you become a savvier business owner. ## streamline & systemize your HVAC accounting From strategic planning to monthly payroll runs, we put the processes and automations in place to make your HVAC business run smoothly and efficiently. ![](/_astro/360-financial-icon.BLgmk6T3_Z1pVF8a.svg) ### Financial Advisory [![](/_astro/File-Box.BDuTZuc8_Z1pVF8a.svg) ### Monthly Bookkeeping Learn More — Monthly Bookkeeping](/pricing/)[![](/_astro/Invoice.B8u0I_pz_Z1pVF8a.svg) ### Bi-Weekly Payroll Learn More — Bi-Weekly Payroll](/construction-payroll/)[![](/_astro/Data.Cag9OgPy_Z1pVF8a.svg) ### Bookkeeping for Tax Filing Learn More — Bookkeeping for Tax Filing](/construction-tax-services/) ## See The Whole Picture Of your business & Financials The story of your HVAC business is not just payroll and taxes. At Atlas Accounting Group, we provide you the real-time data you need to make smarter business decisions. With our HVAC accounting services, you’ll receive timely reports each month that will alert you to any cash flow concerns or off-budget spending. The full financial picture of your business will become that much clearer. ![Contractor doing paperwork on a laptop in the cab of his truck](/_astro/1-Accountants-for-Contractors.BMu6Bq4Z_Z1rg1yR.webp) ## We’re DIFFERENT than the Bookkeepers you’re used to The story of your business is more than just payroll and financial reports. You need real-time data to make decisions. You need to understand your cash flow and forecasts to pivot when you need to, or keep doing what works. At Atlas Accounting Group, we do monthly financial work that tangibly improves your business day-in and day-out. ## Keep your books Up-to-date & accurate As a business owner, you can’t afford to have messy or incorrect books. ![](/_astro/money-magnet.BpsYPTy3_Z1M1tdi.svg) ### Avoid costly mistakes Are you leaving revenue on the table? Double-paying a vendor? Or worse, running out of cash flow in pivotal moments? We triple-check for mistakes, and ensure you always have the money you need to run a successful business. ![](/_astro/take-more-money.DYc0Qg_1_Z1M1tdi.svg) ### Take home more money If your HVAC business is like most, it’s probably leaking hundreds, if not thousands of dollars each month unnecessarily. We help you become more profitable simply by cleaning up your habitual spending. ![](/_astro/tax-calculation.VvWO4Izt_Z1M1tdi.svg) ### Prepare for tax time You deserve to keep as much of your hard earned dollars as possible and it’s our job to make that happen. With up-to-date and accurate financials, our tax team will be able to spot any tax savings easily and quickly. ![](/_astro/HVAC-Accounting-Team.YQHy9qXt_Z2l6Di2.webp) ## Clean out the cobwebs and build a stronger foundation Are you worried your books are too messy to hand over to a professional? Maybe you’ve never reconciled a transaction in your life! Don’t worry, that’s what we’re here for. And we’ve seen it all! We’ll help you wipe the slate clean by tidying up your overdue books, and actively preparing your books each month from this point forward. The best time to start is now! ## What can you expect when working with expert HVAC accountants? 1. ### Foundation Get your financial house in order. 2. ### Analysis See clearly where you stand today and where you’ve been. 3. ### Thinking Expand your vision of what your HVAC business can be for you. 4. ### Objectives Define your objectives - and pinpoint which to work on first. 5. ### Metrics Measure what matters to make sure you are on track. 6. ### Management Align your team with your vision and strategy. [What's It Like to Work Together?](/why-we-are-different/) Automated & efficient technology ## Bring your HVAC company Up-to-Speed with BEST IN CLASS technology ![ServiceTitan](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![Housecall Pro](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![Gusto](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![Jobber](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![Ryann Blake, owner of Chimney Techniques](/_astro/Ryann-Blake-Testimonial.BvgwoJ4K_Z2rk1Cv.webp) Ryann Blake Owner of Chimney Techniques > “\[The Atlas Team\] has been essential to my business.” > > They’ve alleviated the stress of managing our finances, allowing my business partner and me to focus on other aspects of our operations. We began using their services before our business was fully established, and they have kept us on track from the start. They provide valuable insights on useful apps, additional programs, and our CRM, making them a one-stop shop for all our accounting needs. We can’t imagine running our business without them! Ryann Blake, Owner of Chimney Techniques ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Build your HVAC company into something more Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Work with the #1 Accountants for Contractors & Specialty Trades URL: https://www.myatlasaccountant.com/ Are you a contractor or specialty trade business looking for financial guidance? Our team of accountants for contractors and specialty trades is here to help. Let's chat and see how we can help your business thrive. # Work with the #1 Accountants for Contractors & Specialty Trades Atlas Accounting Group can handle the books, payroll, and tax — and show you what the numbers mean — so you can run and grow your company. [Schedule Your Discovery Call](/getting-started/) ![Contractor doing paperwork on a laptop in the cab of his truck](/_astro/1-Accountants-for-Contractors.BMu6Bq4Z_Z1rg1yR.webp) Loved and trusted by contractors nationwide ## Does your trade business need better financial direction? If you're in the construction industry, we can help. From HVAC to plumbing, we help all specialty trade business owners modernize their processes and grow their financial position. [![](/_astro/Construction-icon.B-9YqC3__ZSUl94.svg) ### Construction Do you work in construction? We provide payroll, bookkeeping, and financial advisory services for all construction-led businesses. Learn More — accounting for construction](/construction-accountants/)[![](/_astro/Plumbers-icon.BeoanUbS_ZSUl94.svg) ### Plumbers Are you a plumber that needs help with ongoing bookkeeping, payroll, and other financial services? We're here to help. Learn More — accounting for plumbers](/accountants-for-plumbers/)[![](/_astro/Electricians-icon.Bkx4UbBq_ZSUl94.svg) ### Electricians Are you an electrician who needs help with your financial numbers and bookkeeping? We help electricians manage and grow their businesses. Learn More — accounting for electricians](/accountants-for-electricians/)[![](/_astro/HVAC-icon.D7bQb_zp_ZSUl94.svg) ### HVAC Do you own a HVAC company? We're here to take the financial side of things off of your plate so you can focus on the work that you do best. Learn More — accounting for hvac](/hvac-accounting/)[![](/_astro/Solar-icon.DQGdfv5b_ZSUl94.svg) ### Solar Need help financially structuring your solar business? We help solar businesses set and hit their short and long-term goals. Learn More — accounting for solar](/accountants-for-solar-companies/) ## We do more than your average accountant We're different than the accountants you're used to working with. ![](/_astro/9940263_drill_construction_industry_machine_technology_icon.EHLdvVwc_Z26G039.svg) ### We handle it all With Atlas Accounting Group, you'll keep it all under one roof — bookkeeping, payroll, tax, and advisory — instead of juggling three firms for one straight answer. ![](/_astro/Caution-sign-icon.CLrT7vNy_Z26G039.svg) ### We know your pain points It's not easy running a home service business. Job costing, seasonal cash flow, crew payroll — we work in your world every day and speak your language. ![](/_astro/9940261_stone_brick_cement_construction_building_icon.BaSXI_s0_Z26G039.svg) ### We've got your back There's nothing worse than an accountant who won't pick up the phone. You get a responsive team that explains your numbers and teaches you to use them. [Here's How We're Different](/why-we-are-different/) ## Work with relatable accountants that will systemize your business An accountant still running 1990s software (and offering dated advice) probably can't move your business forward. We've worked with specialty trades businesses for a long time — we know the inner workings of your industry and stay current on the technology and workflows that streamline your accounting in a way that works for you. ![Contractor loading equipment into his work van](/_astro/Accountants-for-Contractors.D58wDRXC_ZF8Xge.webp) ![Tradesperson in work coveralls leaning on a tool bench in her shop](/_astro/Accountants-for-Contractors-and-Trades.0Al-Wa--_19I5n1.webp) ## Get help growing your business, not just running it Contrary to popular belief, your accountant should help you grow your business, not just manage it. We work alongside you to pinpoint revenue opportunities and cut the expenses you may not have noticed. With the right accountant in your corner, annual revenue (and take-home pay) go up while your admin hours go down. Automated & Efficient Technology ## Bring your company up-to-speed with best in class technology ![ServiceTitan](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![Housecall Pro](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![Gusto](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![Jobber](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![](/_astro/Service-Titan.CfR5u3Uu_1OQ5En.webp)![](/_astro/Housecall-Pro.A4IDqigw_Z15xOM0.webp)![](/_astro/Gusto.BuCRavUC_1w3HlW.webp)![](/_astro/Jobber.DQ1rDCEL_PXe32.webp) ![Terratech Solutions crew in front of their concrete stabilization trailer](/_astro/Terra-Tech-Testimonial-1024x965.7ddYCgHn_Z2dW3cC.webp) > "\[The Atlas Team\] has been essential to my business." > > They've alleviated the stress of managing our finances, allowing my business partner and me to focus on other aspects of our operations. They've kept us on track from the start and point us to the right apps, programs, and CRM — a one-stop shop for all our accounting needs. Noah Swadener — Co-founder, Terratech Solutions ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Labor cost calculator URL: https://www.myatlasaccountant.com/labor-calculator/ See the real hourly cost of an employee, not just their base pay. Our free calculator factors in paid time off, payroll taxes, workers comp, and benefits. # Labor cost calculator This calculator helps you see the real hourly cost of one employee, not just their base pay. It factors in paid time off, payroll taxes, benefits, and non-billable time so you can set accurate labor rates and pricing. [Try Calculator](#calculator) ![Technician working on an orange fibre-optic patch rack](/_astro/Bookkeeping-for-electricians.BX2YW4qL_Z2huPTW.webp) Employee Pay Inputs Set working hours and pay rates. OT is optional. Working hours per year Base hourly rate ($) OT hours OT rate ($) Non-working wages These hours are paid, but not billable. They use the base hourly rate. Holiday hours PTO hours Sick hours Payroll taxes & benefits (annual) Social Security (6.2%) and Medicare (1.45%) calculate automatically. Enter annual amounts for the rest. Workers comp ($) State unemployment ($) Retirement ($) Health insurance ($) Billing assumptions What percentage of working hours are truly billable time on a job? Billable Efficiency (0-1) ## Results Live calculations based on your inputs. Billable hours — Working hours × efficiency Break-even labor rate — Annual total cost ÷ billable hours Hourly labor cost — Annual total cost ÷ 2,080 Overhead on wages — Total burden ÷ working wages Working Wages — Non-Working Wages — Payroll Taxes — Benefits — Additional Cost Beyond Wages — Annual Total Cost — ## Want the full Excel tool for all employees? The online preview is designed for one employee. If you want to build rates for every employee and keep the file on record, grab the full calculator with all equations included. [Buy the Excel calculator](https://myatlasaccountant.mykajabi.com/labor-burden-calculator)[Talk to us about implementation](#schedule) ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Meet the Atlas Team URL: https://www.myatlasaccountant.com/meet-the-team/ Meet your dedicated team of expert accountants specializing in helping contractors and specialty trades businesses like yours grow and thrive # Meet the Atlas Team At Atlas Accounting Group, our team is the foundation of your success. Each member brings expertise, dedication, and a personal touch to ensure you get the best service possible. Collectively, with over 100 years of experience in accounting for the home services and construction industry, the Atlas team has earned its reputation as trusted experts for their financial precision, understanding of proper accounting workflows, and innovative approach to client efficiency. ![Chris Lewis CPA headshot](/_astro/Chris-Lewis-CPA-SEO.cjBeXzke_Z2m3Q9k.webp) ## Chris Lewis, CPA CEO Chris Lewis is the CEO of Atlas Accounting Group, continuing Atlas’s mission of delivering elite, industry-specific financial support for contractors and specialty trades. As the founder of Lewis Group CPAs, which acquired Atlas in 2026, Chris saw a perfect match between the two firms. His goal is to give contractors a full financial team: Atlas’s day-to-day operational mastery combined with Lewis Group’s heavy-hitting tax strategy. Though his official title is CEO, Chris usually describes his role as “machine operator and master juggler.” He is fiercely passionate about helping clients scale their businesses and equally dedicated to helping his staff develop their skills. Chris is a leader who proves that work-life balance actually drives growth. Years ago, he pitched a firm-wide 4-day workweek for eight months out of the year so staff could enjoy three-day weekends. Despite initial skepticism, the team loved it. The firm grew more that year than ever before. He brings that same innovative, people-first philosophy to the Atlas team. ![Jenny Page headshot](/_astro/Jenny-Page.B2OLCdDu_nAChi.webp) ## Jenny Page Senior Accountant Jenny is a Senior Accountant at Atlas Accounting Group with 20 years of experience across different trade industries. Her expertise includes bookkeeping, financial reporting and analysis, and reconciliations, ensuring accurate and insightful financial management for our clients. Based in sunny Florida, Jenny enjoys spending her free time outdoors boating, camping, and tending to her garden, where she takes pride in growing many fruits and veggies (peppers and sweet potatoes in particular). ![Nicole Orlando headshot](/_astro/Construction-Accountant_Nicole.YN0urdkU_2oSxGH.webp) ## Nicole Orlando Senior Accountant Nicole is a Senior Accountant at Atlas Accounting Group with 23 years of experience in the field, including 17 years in corporate accounting and 6 years working with small businesses. Her expertise spans bookkeeping, financial reporting and analysis, and reconciliations, providing clients with accurate and insightful financial management. A natural auditor with a keen eye for detail, Nicole thrives on uncovering the finer points that ensure excellence in her work. Outside of the office, Nicole is an avid traveler and outdoor enthusiast who has explored 49 states, with Alaska next on her list. She enjoys camping, road trips, and hunting for unique finds while antiquing, combining her love of adventure with a passion for the past. ![Liz Collazo headshot](/_astro/Liz_Construction-Accountant.DcqyMNuQ_14xc2X.webp) ## Liz Collazo Payroll Specialist Liz is our Payroll Specialist at Atlas Accounting Group, ensuring client employees are paid accurately and on time while maintaining compliance with state tax regulations. She manages wage calculations, 401(k) reporting, and employee updates, providing seamless payroll services for our clients. With 25 years of accounting experience, Liz also previously served as a director in a mental health facility for 7 years. Outside of work, Liz loves spending time at the beach, enjoying date nights and meals with her husband, and relaxing to her favorite music. ![Zach German headshot](/_astro/Zach-German_Onboarding-Specialist.CnpeuWnD_Z296h6A.webp) ## Zach German Onboarding Specialist Zach German brings a decade of accounting experience to Atlas Accounting Group. Throughout his career, he has developed a well-rounded background in tax preparation, bookkeeping, payroll, and sales and excise tax compliance, giving him a strong understanding of the financial processes that help businesses operate efficiently. As our Onboarding Specialist, Zach is dedicated to making every new client experience as smooth and organized as possible. He works closely with clients to guide them through the onboarding process, gather the information needed to establish accurate financial systems, and ensure they feel confident as they transition to working with our team. His attention to detail, patience, and commitment to providing exceptional service help lay the foundation for long-term client success. Zach has been happily married to his wife for more than 11 years and together they are the proud parents of their two daughters whom they adopted. When he’s not working, you’ll likely find Zach collecting and reading old books. He also loves reptiles and jokes that he’d love to have a house full of lizards, if only his wife would agree! ![Madison Maxwell headshot](/_astro/Madison_Construction-Accountant.Bt0sD_b3_2s3OyP.webp) ## Madison Maxwell Client Success & Marketing Coordinator Madison is the Client Success and Marketing Coordinator at Atlas Accounting Group, dedicated to fostering strong relationships with clients and ensuring they get the most out of the accounting systems we’ve tailored for them. She also creates valuable resources to support both current and prospective clients. With 10 years of experience in customer service, project management, client success, and marketing for non-profits and small businesses, Madison brings a wealth of expertise and a personal touch to her role. When she’s not working, Madison loves traveling to new destinations, whether across the country or overseas, and is currently living in NYC immersing herself in the vibrant food scene and lively atmosphere. ## Find out how we can help your trade business Book a free discovery call and get a clear picture of what better financial direction looks like. [Schedule Your Discovery Call](/getting-started/) --- ## Pricing URL: https://www.myatlasaccountant.com/pricing/ Accounting and strategic tax services built for home service and trade businesses. Flat-rate, upfront pricing — you’ll know exactly what you pay before we start. # Pricing Our accounting & strategic tax services are reasonable, transparent, and designed with home service businesses in mind. You’ll know exactly how much you’re paying before we start. ## Choose your plan Pro Starts at $4,000 * 10-Day Close * Monthly Advisory Meeting * Response Time - 1 Day * Bill Pay Services * Invoicing Software Integration * Payroll Services * Sales & Excise Tax Filings * Monthly Management Report * Year-End Financials for Tax * Receipt Management Software Plus Starts at $1,500 * 15-Day Close * Quarterly Advisory Meeting * Response Time - 1 Day * Bill Pay Services (not included) * Invoicing Software Integration * Payroll Services * Sales & Excise Tax Filings * Monthly Management Report * Year-End Financials for Tax * Receipt Management Software Essentials Starts at $950 * 20-Day Close * Annual Advisory Meeting * Response Time - 2 Day * Bill Pay Services (not included) * Invoicing Software Integration (not included) * Payroll Services (not included) * Sales & Excise Tax Filings * Monthly Management Report * Year-End Financials for Tax * Receipt Management Software ![Two electricians stand in front of their work truck.](/_astro/Contractor-Taxes.D_OHlVGa_5K6OL.webp) ## Accounting System Install and Clean Up One Time Investment Starts at$3,000 Our Accounting System Install and Clean Up is a full remodel of your books. We untangle the mess, clean things up with care, and build a solid foundation. Over three months, we set up a system you can trust-designed for clarity, confidence, and better decisions. [Get Your Custom Quote](#schedule) ## Are we a good fit? We want to make sure we’re the right team for you. If you’re a home service business (HVAC, Plumbing, Electrical, Solar, etc), then we have the expertise and knowledge needed to provide you with accurate accounting support. After a handful of years niched in this industry, we’ve found that businesses making $1M+ in annual revenue are at the point where it makes the most financial sense to hire us based on our cost and the value we provide. If you’re not quite there yet, we might be more than you need right now. To make sure we’re the right fit and to find out what package would be a good fit for your business, please take our quiz below! ## Which Service Level Is Right For Your Business? Take The Quiz [Take The Quiz (opens in a new tab)](https://form.typeform.com/to/PuRWsMES?typeform-source=www.myatlasaccountant.com) ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Privacy Policy URL: https://www.myatlasaccountant.com/privacy-policy/ How Atlas Accounting Group collects, uses, shares and protects the personal information you give us, and the choices and rights you have over that data. Legal # Privacy Policy How we collect, use and protect the information you share with us - and the choices you have over it. Please wait while the policy is loaded. If it does not load, please [click here to view the policy](https://policies.termageddon.com/api/policy/ZWxKVU9Hb3pOMWhtVWtGcU1FRTlQUT09). See also our [Terms of Service](/terms-of-service/) and [Cookie Policy](/cookie-policy/). --- ## Profit margin calculator URL: https://www.myatlasaccountant.com/profit-margin-calculator/ Free profit margin calculator for contractors. Estimate every job correctly, set prices that hold, and see your true margin before you bid. Try it now. # Profit margin calculator Estimate every project correctly every time with our free and easy-to-use calculator. [Try Calculator](#calc) ![Two colleagues reviewing figures together on a desktop monitor](/_astro/Accounting-Team-for-Specialty-Trades.8CpdM53m_ZdByjn.webp) Revenue − $ + Job Costs − $ + Overhead Costs − $ + ## Results Gross Profit — Net Profit — Gross Profit Margin — Profit Margin — Healthy profit margins for service businesses usually fall between 15% - 25%. Learn how we calculate these results [below.](#faq) ## Quick Answers for this calculator What is a profit margin calculator? A profit margin calculator helps you determine how much money your business actually makes once you’ve paid for everything. Your profit margin represents your future! So estimating the price of materials and your team’s time is a big deal. Your goal is to price each job so that the profit earned is enough to cover everything you spent and still have some money left over to help you grow your business. What does this profit margin calculator tell you? Our profit margin calculator tells you how much profit you’re making on a job. It compares the cost of performing the job to what you’re charging the customer. When the job is done, you’ll have a clear picture of how efficiently your team is working. Did they perform within budget? Take the knowledge gained from each job and use that data to inform future calculations. Who uses a profit margin calculator? A profit margin calculator is perfect for new entrepreneurs. It’s also great for seasoned business owners who hate manually tallying receipts, time sheets, and invoices. This tool offers a quick and easy way to calculate profit margins without the hassle of doing the math yourself. How do you calculate profit margin? Learning how to calculate profit margin is as easy as plugging numbers into this profit margin formula: \[(Billable Revenue – (Cost Price + Overhead Expenses)) / Billable Revenue\] × 100 How do you calculate the total cost price for the job? To determine the total cost price of a job, use this simple formula: Total Cost Price = Labor Cost + Materials Cost How do you calculate the overhead expenses? To determine the overhead expenses for a completed job, use this formula: Overhead Expenses = (All Monthly Expenses / Working Hours Each Month) × Hours to Complete Job. Profit Margin Calculator Example: Let’s say the billable revenue for a specific job is $4,000, while the total cost price for the job is $1,000 and the overhead expenses for the job total $1,000. In that case, the formula used to calculate the profit margin by the calculator is: \[(4,000 − (1,000 + 1,000)) / 4,000\] × 100 = 50% ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Terms of Service URL: https://www.myatlasaccountant.com/terms-of-service/ The terms you agree to when you use the Atlas Accounting Group website: acceptable use, intellectual property, disclaimers, and limits of our liability. Legal # Terms of Service The terms that govern your use of this website. Please wait while the policy is loaded. If it does not load, please [click here to view the policy](https://policies.termageddon.com/api/policy/TWtaM1JWZ3lVR0pNY3l0RlNWRTlQUT09). See also our [Privacy Policy](/privacy-policy/) and [Cookie Policy](/cookie-policy/). --- ## Your Financial Toolbox URL: https://www.myatlasaccountant.com/toolbox/ Free spreadsheets and templates for contractors and trade businesses — a standard chart of accounts, a sample job-level P&L, a KPI dashboard, and more. No cost, no catch. # Your Financial Toolbox Simple, helpful tools to help you build a financially stronger business — free to download and yours to keep. Loved and trusted by Contractors Nationwide [![Spreadsheet of a contractor chart of accounts, listing account numbers, names, and types from checking through other current assets.](/_astro/Chart-of-Accounts-Thumbnail.jGRoKJDF_ZKqcH3.webp) ## Standard Chart of Accounts A ready-made chart of accounts for contractors and trade businesses, laid out with account number, name, type, and detail type. Use it as the starting point when you set up — or clean up — your books. Download — Standard Chart of Accounts (XLSX file) ](/downloads/Atlas-Standard-Chart-of-Accounts.xlsx)[![Sample job-level profit and loss statement showing revenue, accounts receivable, and direct costs broken out line by line with notes.](/_astro/Profit-and-Loss-Thumbnail.bdIXsiSK_Z2cEd5p.webp) ## Sample P&L by Class or Project See what a job-level profit and loss statement should actually look like. This sample breaks revenue, direct costs, and change orders out by project so you can tell which jobs made money and which only looked like they did. Download — Sample P&L by Class or Project (CSV file) ](/downloads/Atlas-Sample-PL-by-Class-or-Project.csv)[![](/_astro/KPI-Dash.B4cIYrpo_Z18C0Wf.webp) ## KPI Dashboard Built for busy business owners, this KPI dashboard workbook gives you a clear snapshot of your performance so you can spend less time on spreadsheets and more time growing your business. Download — KPI Dashboard (XLSX file) ](/downloads/Atlas-KPI-Dashboard-for-Contractors.xlsx)[![](/_astro/Prof-Alloc-Proj.BoKrmKVg_4Wawn.webp) ## Profit Allocation Projector Stop guessing where your profit is going. This tool helps you plan and project how earnings will be used, whether for reinvestment, debt payoff, or owner draws, so every dollar has a job. Download — Profit Allocation Projector (XLSX file) ](/downloads/Atlas-Profit-Allocation-Projector.xlsx)[![](/_astro/Cash-Flow-Forecast-Thumbnail.7OYh701Q_FuS70.webp) ## Cash Flow Forecast Stay ahead of cash crunches with a clear month-by-month view of income, expenses, and ending balance. This tool helps you make confident financial decisions before the pressure hits. Download — Cash Flow Forecast (XLSX file) ](/downloads/Atlas-Cash-Flow-Forecast-for-Contractors.xlsx)[![](/_astro/Labor-Burden-Calculator-Thumbnail.DyMDEHPB_1Yx98c.webp) ## Labor Burden Calculator Labor costs more than wages. This tool calculates the full cost per employee, including taxes and benefits, so you can price jobs right, manage overhead, and hire smarter. Download — Labor Burden Calculator (XLSX file) ](/downloads/Atlas-Labor-Burden-Calculator.xlsx) ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm. --- ## Accurate accounting done in real-time following proper workflows URL: https://www.myatlasaccountant.com/why-we-are-different/ We're different from the construction accountants you're used to. Our job is to help you grow your business, not just run the numbers. We provide comprehensive financial strategy, bookkeeping, cash flow forecasting, and more to help you understand your business a little more. # Accurate accounting done in real-time following proper workflows You know that smile you get when a project finishes on-time and on-budget? Our goal is for you to have that same smile when you think about your financials. [Get In Touch](#schedule) Loved and trusted by Contractors Nationwide ## Your experience is different with atlas accounting group We’re different than the accountants you’re used to. You’ll enjoy the constant communication, easy-to-understand reports, and meaningful 1:1 coaching you need to push your business forward. ![](/_astro/6570711_education_from_home_learning_online_icon.BPe6XbcQ_25g3WG.svg) ### Virtual Team Meet with us in our virtual office over on[Spot](https://www.spotvirtual.com/en)! No matter where you are, you can join us in our office to plan and collaborate on your business success. ![](/_astro/9264941_software_computer-application_app_icon-1.BvxsFnPa_2p8AI6.svg) ### Modern & tech-driven We’ll help you implement best-in-class technology to ensure the inner workflows of your business are never harder than they need to be. ![](/_astro/7055165_meeting_consultation_partnership_communication_brainstorm_icon-1.HyXwO1Vq_233MCX.svg) ### Proactive working We’re not just a vendor - we’re a partner. We have your best interests in mind. We stay on top of everything and keep you looped in on what you need to know. ![](/_astro/7055172_analysis_consultation_advise_work_brainstorm_icon.CsZVkz4c_2dSYAX.svg) ### Regular catch ups We’ll meet for annual, quarterly, or monthly coaching (depending on your plan) and provide you with email support year-round. ## Meet the Atlas Team * ![Chris Lewis CPA headshot](/_astro/Chris-Lewis-CPA-SEO.cjBeXzke_Z2m3Q9k.webp) ### Chris Lewis, CPA CEO * ![Jenny Page headshot](/_astro/Jenny-Page.B2OLCdDu_nAChi.webp) ### Jenny Page Senior Accountant * ![Nicole Orlando headshot](/_astro/Construction-Accountant_Nicole.YN0urdkU_2oSxGH.webp) ### Nicole Orlando Senior Accountant * ![Liz Collazo headshot](/_astro/Liz_Construction-Accountant.DcqyMNuQ_14xc2X.webp) ### Liz Collazo Payroll Specialist * ![Zach German headshot](/_astro/Zach-German_Onboarding-Specialist.CnpeuWnD_Z296h6A.webp) ### Zach German Onboarding Specialist * ![Madison Maxwell headshot](/_astro/Madison_Construction-Accountant.Bt0sD_b3_2s3OyP.webp) ### Madison Maxwell Client Success & Marketing Coordinator ## Put the right people in the right places When running a successful business, you need the right people in the right seats. But it doesn’t always make sense to hire for all of the roles in-house. At Atlas Accounting Group, we cover the roles of bookkeeper, accountant, payroll manager, cash flow manager, and strategic advisor all in one place. You can bring in instant expertise for a fraction of the cost. ![Two colleagues reviewing figures together on a desktop monitor](/_astro/Accounting-Team-for-Specialty-Trades.8CpdM53m_ZdByjn.webp) ![Two people reviewing floor plans on a clipboard beside a hard hat and rolled blueprints](/_astro/Accounting-Team-for-Construction.BSAIN2YV_7Ssx2.webp) ## Happier Financials & Meaningful Reports At Atlas Accounting Group, our goal is to make you a better business owner. Our updates and monthly reports will give you the real-time data you need to capture the full scope of your business’s financial picture. When you know how your business is actually performing, how much cash is coming in and out, and how you’re tracking against your short and long-term goals, you’ll be able to continuously make smarter financial decisions. ## It Couldn’t be Easier to Get Started 1. ![](/_astro/6599578_e-learning_education_evaluation_exam_online_icon-1.SWih1F3r_Z2vb5ny.svg) ### Schedule a Discovery Call An opportunity to discuss your business needs and our services to determine how we can support you and whether we're the right fit. 2. ![Arrow](/_astro/arrow-down-dash.Cn0S3Cu8_ZfpwiW.svg) 3. ![](/_astro/63a6d72cc7b1440d241043c2_cpu-1.D3thJ4jg_Z2vb5ny.svg) ### A Free Accounting System Diagnostic We will do a free diagnostic and analysis of your books to identify any issues and outline a clear scope of work to get everything in order. 4. ![Arrow](/_astro/arrow-down-dash.Cn0S3Cu8_ZfpwiW.svg) 5. ![](/_astro/63a70d3becd826b524c4f019_6570711_education_from_home_learning_online_icon-1.CmNwdNSb_Z2vb5ny.svg) ### Attend Your Options Call We'll talk over the results of our diagnostic with you and share custom options on how we can help your business. 6. ![Arrow](/_astro/arrow-down-dash.Cn0S3Cu8_ZfpwiW.svg) 7. ![](/_astro/tax-1-1.C7avejXE_Z2vb5ny.svg) ### We'll Send You a Proposal We'll send you a proposal that includes 3 tiers of pricing. You can choose the best fit for you and your business. 8. ![Arrow](/_astro/arrow-down-dash.Cn0S3Cu8_ZfpwiW.svg) 9. ![](/_astro/7055172_analysis_consultation_advise_work_brainstorm_icon.CsZVkz4c_Z2vb5ny.svg) ### Kick Off & Access Meeting! Once your proposal is signed, we'll have a meeting to get access to your accounts and officially onboard you with the Atlas team. 10. ![Arrow](/_astro/arrow-down-dash.Cn0S3Cu8_ZfpwiW.svg) 11. ![](/_astro/7055165_meeting_consultation_partnership_communication_brainstorm_icon-1.HyXwO1Vq_Z2vb5ny.svg) ### Ongoing 1:1 Coaching Unlike many other accountants, that won’t be the last time you hear from us. Depending on your plan, we’ll meet annually, quarterly, or monthly to make sure your business is thriving and on track. ![](/_astro/Footer-CTA-card-background.CWh4uUNp_Z1cvA1C.webp) ## Find out how we can help your trade business Tell us about your business and we’ll get your free assessment scheduled. First Name \* Last Name \* Company Name \* Email \* Phone \* What bookkeeping system do you use? \*Select your systemQuickBooks OnlineQuickBooks DesktopXeroSpreadsheets / none yetOther Is there anything else you want to share? Website Schedule Free Assessment Prefer to talk now? Call [(360) 900-0421](tel:3609000421) - Mon-Fri: 9am-5pm.